Official UK procurement notice
Photography and Video Services Framework Agreement
Authority: The City of Edinburgh Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionThe City of Edinburgh Council is looking to develop a Framework Agreement for photography, video and 360 photography services to assist them in providing professional photographs and videos from various Council events as well as to promote Council services and behavioural change campaigns.
- Recurrence: November 2026 if full Framework period is applied
CPV: Information video-tape production · Motion picture and video production services · Motion picture and video services · Photographic and ancillary services · Photographic services · Photographs · Specialised photography services
How this framework works
From the published notice- Places
- up to 10 suppliers · 13 bids on the busiest of 3 lots (1.3 per place) · 9 appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values published · evaluation weights differ by lotLot #1Photography ServicesAwardedRenewal
Lot 1 - Photography Services
Lot #2Video ServicesAwardedRenewal
Lot #3360 Photography ServicesAwardedRenewal
Lot 3 - 360 Photography Services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Photography Services | 50% | 50% | |
| 2 · Video Services | 40% | 60% | |
| 3 · 360 Photography Services | 50% | 50% |
- Condition of participationno text publishedMinimum: Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1 - Tenderers are required to have a minimum “general” annual turnover of for the last two financial years as detailed below. Lot 1 – Photography Services - GBP 25,000 Lot 2 – Video Services - GBP 40,0…
- Price carries 50–60 points depending on the lot; most lots put it at 50 points.
- “Photography and Video Services Framework Agreement” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · November 2026 if full Framework period is applied
- First published
- 2 Nov 2022, 15:23 GMT
- Last source update
- 18 Apr 2023, 15:24 BST
- Award evaluation window
- 2 Dec 2022 – …
- Authority reference
CT1165- FTS notice number
2023/S 000-011131- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037e76Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: It is a mandatory requirement of this Contract/Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. (SC Ref:729571)
How it was run
Official notice- Appointment period ends
- 2 Dec 2022, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 2 Dec 2022, 12:00 GMT
Timeline
2 Dec 2022 → 18 Apr 2023 · 3 dates- Bids opened2 Dec 2022, 12:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown2 Dec 2022, 14:00 GMT
- Notice published18 Apr 2023, 15:24 BST
Notice history
2 events · 3 releases on Find a Tender · since 2 Dec 2022- Deadline moved to 2 Dec 2022, 14:00 GMT2 Dec 2022, 11:33 GMT+0 days · was 2 Dec 2022, 12:00 GMT
- Status changed to complete18 Apr 2023, 15:24 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 2 Dec 2022 | 2 Dec 2022 | +0 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 2 Dec 2022 | 2 Dec 2022 | +0 d |
We have been notified that the Public Contract Scotland (PCS) site was offline for maintenance yesterday evening for a period of time which prevented tenderers from accessing the contract notice to access the information required in order to access the PCS-T site. As such the Council has decided to extend the deadline to 14:00 to allow tenderers to submit their responses now that PCS is back onlin…
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Photography Services
- Signed
- 30 Mar 2023
- Value
- £50,000
- Status
- active
Video Services
- Signed
- 30 Mar 2023
- Value
- £80,000
- Status
- active
360 Photography Services
- Signed
- 30 Mar 2023
- Value
- £10,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Photography Services | 9bids · 9 electronic · 9 from abroad | 8 | — | — |
| 2 · Video Services | 13bids · 13 electronic · 13 from abroad | 13 | — | — |
| 3 · 360 Photography Services | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
9 commercial parties on the notice- AGPD LtdFramework contractor
- Colin Hattersley PhotographyFramework contractor
- Granite Creative ProductionsFramework contractor
- Greg Macvean PhotographyFramework contractor
- Ian Georgeson PhotographyFramework contractor
- MBP LtdFramework contractor
- Raw Film ProductionsFramework contractor
- Solo Films Production LimitedFramework contractor
- Tom Duffin PhotographerFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria