Official UK procurement notice
Preparation and Supply of Community Meals (Sandwiches)
Authority: Renfrewshire Council (Local council)
What is being bought
Published requirement descriptionCommunity Meals Service aims to support individuals in maintaining their independence within the community by delivering hot and cold nutritious meals directly to the door of service users.
The provision of hot meal is covered by a Scotland Excel Framework Agreement therefore the scope of this procurement exercise will cover the sandwiches/light lunch (eg wraps, rolls, etc) element only.
CPV: Catering supplies · Prepared sandwiches · Provision of services to the community
The lotProcurement structure
single lot · no lot value publishedLot #1Renfrewshire Council is seeking to appoint a single provider to undertake preparation…CancelledRenewal
Renfrewshire Council is seeking to appoint a single provider to undertake preparation and supply of sandwiches and associated foods, to complement the wider Community Meals Service.
These will be delivered by the appointed supplier to a central point in the Renfrewshire Council area.
The contract period will be 01 April 2024 – 31 March 2025 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council.
The Tender Procedure shall be conducted in accordance with the Public Contracts (Scotland) Regulations 2015 Open Procedure.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (11)
- Technical - Quality Assurance: 2%
- Technical - Storage, Preparation and Handling of Produce: 3%
- Technical - Business Continuity Plan: 5%
- Technical - Complaints, Escalation and Resolution: 3%
- Technical - Delivery Requirements: 2%
- Technical - Samples (Quality of Samples): 14%
- Technical - Samples (Packaging & Labelling): 6%
- Technical - Community Benefits (Menu): 3%
- Technical - Community Benefits (Methodology): 2%
- Technical - Fair Work First: 5%
- price: 55%
Published award criteria (11)
- Technical - Quality Assurance: 2%
- Technical - Storage, Preparation and Handling of Produce: 3%
- Technical - Business Continuity Plan: 5%
- Technical - Complaints, Escalation and Resolution: 3%
- Technical - Delivery Requirements: 2%
- Technical - Samples (Quality of Samples): 14%
- Technical - Samples (Packaging & Labelling): 6%
- Technical - Community Benefits (Menu): 3%
- Technical - Community Benefits (Methodology): 2%
- Technical - Fair Work First: 5%
- Price: 55
- Suitability
Tenderers will be required to give examples of previous experience of delivering a service of this type.
Conditions will include the Health and Safety requirements as set out in the Invitation to Tender:
- Statement/evidence that the Tenderer adopts, maintains and follows all relevant food law.
- Evidence that the tenderer is registered appropriately for Food Production/Supply relevant to this contract.
Standards and accreditations are not mandatory and will be requested and scored as part of the Technical Criteria.
- Economic & financial standing
INSURANCE
The successful Tenderer must hold, or commit to obtain prior to the commencement of and duration of the Contract of any subsequently awarded contract, the types and levels of insurance indicated below:
- Employers Liability: 5 million GBP minimum, each and every claim
- Public & Products Liability: 10 million GBP each and every claim but in the aggregate for products
- Motor Vehicle: Third party Motor Vehicle cover (statutory) Please evidence with a MV certificate in the COMPANY name
FINANCIAL
Dun and Bradstreet (D&B) Failure Score Minimum 20 or 2 years of Audited Accounts.
Minimum: Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess … - Technical & professional ability
All staff involved in the delivery of the Contract must be suitably trained and experienced.
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 1 Sept 2023, 14:30 BST
- Last source update
- 3 Apr 2024, 17:01 BST
- Award evaluation window
- 6 Oct 2023 – …
- Authority reference
RC-CPU-23-121- FTS notice number
2024/S 000-010837- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03f918Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
Publisher note: Full details of the exclusion and assessment criteria are detailed within the SPD and Invitation to Tender. (SC Ref:762839)
How it was run
Official notice- Submission deadline
- 6 Oct 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 4500 days from the deadline
- Bids opened
- 6 Oct 2023, 12:00 BST
Timeline
6 Oct 2023 → 3 Apr 2024 · 4 dates- Submission deadline6 Oct 2023, 12:00 BST
- Bids opened6 Oct 2023, 12:00 BST
- Contract starts1 Apr 2024, 00:00 BST
- Notice published3 Apr 2024, 17:01 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to cancelled3 Apr 2024, 17:01 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- See VI.4.3 belowReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.