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Published 3 Aug 2026, 17:05 BST

Official UK procurement notice

Property Information Management System

Official notice

Authority: Cheshire west and Chester Borough Council (Local council)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48) Delivery: North West (UKD63)
Published estimate£250,000≈ £54k / year · £300,000 inc. VAT
Submissions closed 4 Sept 2026
Contract term 4 yrs 8 moends 30 Jun 2031 · up to 30 Jun 2035 with extensions · starts 1 Nov 2026

What is being bought

Published requirement description

This procurement relates to the delivery of a modern, integrated Property Information and Management System for Cheshire West and Chester Borough Council.

Full details can be found in the documents issued via The Chest www.the-chest.org.uk ↗.

  • No preliminary market engagement: Preliminary market engagement was carried out under previous Regulations and the appropriate notice was published on Contracts Finder at the time.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 yrs 8 moSMEVCSEPublished value£250,000
Contract period: 1 Nov 2026 – 30 Jun 2031 (4 yrs 8 mo) · up to 30 Jun 2035 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: North WestEligibility: SME eligibleVCSE eligible
Extensions: Two 24-month optional extensions.
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 25%Social value: 10%
Published award criteria (3)
  • Quality
  • Price
  • Social Value
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Aug 2026, 17:05 BST
Last source update
3 Aug 2026, 17:05 BST
Award evaluation window
Submission end – 5 Oct 2026
Authority reference
DN824686
FTS notice number
2026/S 000-073391
Latest notice
Tender notice (UK4)
Classification (CPV)
Software package and information systems
Delivery area
North West (UKD63)
Official registry OCID
ocds-h6vhtk-06da6c Find a Tender

How it was run

Official notice
Submission deadline
4 Sept 2026, 17:00 BST
Clarification deadline
26 Aug 2026, 17:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All submissions must be submitted via The Chest www.the-chest.org.uk ↗.

Timeline

3 Aug 2026 → 1 Nov 2026 · 5 dates
  1. Tender notice published86 days ago
    3 Aug 2026, 17:05 BST
  2. Clarification questions by63 days ago
    26 Aug 2026, 17:00 BST
  3. Submission deadline54 days ago
    4 Sept 2026, 17:00 BST
  4. Award decision expected by23 days ago
    5 Oct 2026, 23:59 BST
  5. Today
    29 Oct 2026
  6. Contract startsin 2 days
    1 Nov 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    3 Aug 2026, 17:05 BST
    UK4

Contracting authority & participating public bodies

Cheshire West and Chester Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCJB-2814-BHZP The Portal, Wellington Road, Ellesmere Port, North West, CH65 0BAContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender