Find a TenderClosed
Published 30 Jan 2023, 16:18 GMT

Official UK procurement notice

Provision and Supply of Fresh Meat Fruit and Vegetables

Official notice

Authority: CalMac Ferries Limited

Framework agreementGoodsCompetitive procedure with negotiation
Framework ceiling (notional)£3,290,412framework ceiling, not attributable revenue
Submissions closed 1 Mar 2023

What is being bought

Published requirement description

CalMac Ferries Ltd has a requirement for a single supplier of all fresh meat, fruit, and vegetable products for the major vessels throughout the network to support provision of a strong retail offering for passengers and also to cover crew feeding and welfare needs. The successful Tenderer would be required to deliver ordered products to various port locations several times per week in line with vessel schedules to allow catering staff to fulfil all onboard needs.

  • Recurrence: January 2027

CPV: Animal products, meat and meat products · Cereals, potatoes, vegetables, fruits and nuts · Food, beverages, tobacco and related products · Vegetables, fruits and nuts

How this framework works

From the published notice
Places
up to 1 suppliers

The lotProcurement structure

single lot · no lot value published
Lot #1CalMac Ferries Ltd has a requirement for a single supplier of all fresh meat, fruit,…Renewal

CalMac Ferries Ltd has a requirement for a single supplier of all fresh meat, fruit, and vegetable products for the major vessels throughout the network to support provision of a strong retail offering for passengers and also to cover crew feeding and welfare needs. The successful Tenderer would be required to deliver ordered products to various port locations several times per week in line with vessel schedules to allow catering staff to fulfil all onboard needs. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: North West, Scotland
Extensions: Two 12 month extension options.Second stage: up to 3 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality/Technical: 40%
  • price: 60%
Published award criteria (2)
  • Quality/Technical: 40
  • Price: 60
Conditions of participation3
  • Suitability

    Economic Operators will be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015 on the basis of information provided within the SPD (Scotland).

  • Economic & financial standing

    Please refer to these statements when completing section 4B of the SPD (Scotland)

    Statement for 4B - Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described below:

    Bidders must provide their ("general") yearly turnover for the last three financial years.

    Bidders must provide their ("specific") yearly turnover for the last three financial years.

    Please note that minimum required turnover per year should be 1.64 Million GBP.

    Minimum: Economic Operators must confirm they already have or can commit to obtain, prior to the commencement the following levels of insurance: Professional Risk Indemnity: 5 Million GBP Employer's (Compulsory) Liability: 5 Million GBP Public Liability: 5 Million GBP Product Liability: 5…
  • Technical & professional ability

    Technical or Professional Ability Part 4C.

    CFL requires that Tenderers are able to demonstrate via previous examples that a range of goods and services have been provided in the past to other organisations with similar requirements.

    Tenderers should note that evidence of meeting these criteria is expected in the response to each question.

    The scored questions are as follows:

    Q1 (30%) - Tenderers should demonstrate experience of using an online/EDI/web-based product ordering system including quick catalogue and pricing amendment features and paperless delivery note / invoice creation?

    Q2 (30%) - Tenderers should demonstrate examples of servicing multiple locations throughout the West Coast of Scotland and being able to provide a next working day delivery service for chilled, short shelf life products?

    Q3 (40%) - Tenderers should demonstrate examples of using locally sourced/Scottish produce where possible and show reactiveness to innovation/NPD briefs?

    Minimum: Qualification Envelope: Part 3, Section A, B, C, D will be scored on a pass/fail basis and Part 4 Section C will be scored in line with the weighting shown above for Q1 to Q3 inclusive. If any question subject to ‘pass/fail’ scoring be scored ‘fail’ the entire submission may be s…
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Provision and Supply of Fresh Meat Fruit and Vegetables” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · January 2027
First published
30 Jan 2023, 16:18 GMT
Last source update
30 Jan 2023, 16:18 GMT
Authority reference
CSCO22-531
FTS notice number
2023/S 000-002828
Classification (CPV)
Animal products, meat and meat productsCereals, potatoes, vegetables, fruits and nutsFood, beverages, tobacco and related productsVegetables, fruits and nuts
Delivery area
North West (UKD7)Scotland (UKM)
Official registry OCID
ocds-h6vhtk-03a135 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: CFL's Conditions of Contract will be published with the ITT document. Economic Operators should note that the conditions of the procurement include (but are not limited to) the following: -The eligibility requirements in this Contract Notice will apply to the procurement at all times. Economic Operators may be excluded from this competition if the Economic Operator no longer meets the selection criteria set out in the Contract Notice at any stage during the competition and/or there is a change in identity, control, financial standing or other factor impacting on the selection process affecting the Economic Operator; -CFL is subject to the requirements of the Freedom of Information (Scotland) Act 2002 and the Environmental Information (Scotland) Regulations 2004. Accordingly, all information submitted to CFL may need to be disclosed and/or published by it in response to a request under FOISA or the EIRs; and -Economic Operators will remain responsible for all costs and expenses incurred by them in connection. CFL will not be liable to reimburse or compensate any costs incurred in connection with an Economic Operator’s participation in this competition, including any costs or other liability in respect of the cancellation of the process. The award criteria questions and weightings will be published in the ITT. Tenderers will be expected to demonstrate capability. CFL reserves the right not to award a contract pursuant to this procurement and to cancel the procurement at any point without liability. Tenderers should note that CFL intends to ask questions at the ITT stage, these questions form a small part within a broader question base. These ITT questions shall be grouped as either belonging to mandatory Pass/Fail type questions or questions which shall be scored and weighted. Where a supplier has been assessed to have failed a Pass/Fail question their tender submission shall be deemed non-compliant and excluded from that point forward within the ITT process. Questions in the ITT will be scored using the following methodology: 100- Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. 75 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. 50 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature. 25 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability. 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion. Award Criteria questions can be found in the ITT together with the weightings. COMPETITIVE PROCEDURE WITH NEGOTIATION EXPLANATION -Competitive Procedure with Negotiation (CPN) this is a two-stage procedure run in a similar way to a Restricted procedure. This requires interested parties to complete a pre-qualification stage by submitting a Single Procurement Document (SPD) before being invited to submit a tender. This down selection process allows CFL to limit the number of parties receiving the full tender and moving forward to the negotiation phase(s). The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 23382. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:720364)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Appointment period ends
1 Mar 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Jan 2023 → 13 Mar 2023 · 3 dates
  1. Notice published
    30 Jan 2023, 16:18 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    1 Mar 2023, 12:00 GMT
  3. Invitations to tender expected
    13 Mar 2023

Contracting authority & participating public bodies

CalMac Ferries Limited

Contracting authorityBody governed by public lawFerry Operator Ferry Terminal, Gourock, Scotland, PA19 1QPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Greenock Sheriff CourtReview body GreenockContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.