Official UK procurement notice
Provision & Implementation of a SaaS Finance Management System
Authority: Newport City Council (Local council)
What is being bought
Published requirement descriptionNewport City Council’s current main financial (accounting) system is Oracle Financials R12 EBS which was implemented in 1996 and last upgraded in April 2013. The system consists of the following modules:
- General Ledger,
- Accounts Payables,
- Purchasing & iProcurement
- Discoverer Plus, a transactional reporting tool.
The Council also has the following standalone financial systems:
- Accounts Receivables,
- Asset Management
- Collaborative Planning Budget Management and Modelling (BMS).
The Council wishes to replace the aforementioned Oracle and standalone systems with a fully integrated SaaS financial management system that goes 'Live' no later than the end of October 2022.
CPV: IT services: consulting, software development, Internet and support · Maintenance of information technology software · Programming services of packaged software products · Software implementation services
The lotProcurement structure
single lot · value publishedLot #1Newport City Council wishes to procure a fully integrated SaaS financial management…RenewalPublished value£3,300,000
Newport City Council wishes to procure a fully integrated SaaS financial management system as a single administration module with a consistent look and feel where the successful contractor will host and maintain the servers, databases, and the code that makes up the application; patch upgrade and maintain the system; and provide cloned environments for test and training purposes.
The SaaS financial management system must as a minimum have:
- fully integrated modules with full drill to details within and across modules
- self-service processes for users via multiple devices and portals for external customers to improve efficiency and increase automation
- intuitive and configurable dashboards, enquiries and reporting functionality to encourage and enhance user engagement
and it must also be able:
- to reduce/remove bespoke programming and reliance on IT
- to automate processes/functionality, improving efficiency and reducing manual requirements
- to meet HMRCs Making Tax Digital requirements
- provide archiving functionality without reliance on IT
- provide real time reporting for all data sources, for all data types and for all data levels plus drills to transactional data (across and between modules)
- provide flexible, user driven Management reporting to meet in house and external government requirements i.e. RO's , RA's
- have integrated document scanning linked to automated functionalities
It is essential that the system has the following financial management modules and functionality as a minimum:
- General Ledger
- Full interactive and reportable Budgeting, planning, forecasting and monitoring module (BMFP) with extensive cohesive reporting capabilities and online analysis provided against multiple hierarchical structures
- Purchasing including a link to external marketplaces and the ability to provide a complete Procure to Pay Solution
- Accounts Payable e-invoicing and integrated invoice scanning for automated invoice processing and match to PO
- Accounts Receivables including Debt Management and Debt Recovery
- Payments & Bank Reconciliation
- Asset Management
- Supplier portal
- Transactional reporting tools
- OCR scanning solution
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 May 2021, 14:25 BST
- Last source update
- 7 May 2021, 14:25 BST
- Authority reference
NCC-2021-005- FTS notice number
2021/S 000-009981- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ae6eFind a Tender
Publisher note: Tor register your company on the etenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the “Suppliers register here” link - Agree to the terms and conditions and click “continue” - Enter your correct business and user details - Note the username you chose and click “Save” when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the Project - Login to the portal with the username/password - Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier) - Click on the relevant PQQ (pqq_33106) available from 12th May 2021 to access the content. - Click the “Express Interest” button in the “Actions” box on the page. - This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only) - Click on the PQQ code to access the content 3. Responding to the tender - You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ. - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on: - email: help@bravosolution.co.uk - Phone: 0800 368 4850 NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=110229 (WA Ref:110229)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/ ↗
- Submission deadline
- 14 Jun 2021, 16:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
7 May 2021 → 30 Jun 2021 · 3 dates- Notice published7 May 2021, 14:25 BST
- Submission deadline14 Jun 2021, 16:00 BST
- Invitations to tender expected30 Jun 2021, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria