Official UK procurement notice
Provision of a Finance Software System and Associated Implementation Services
Authority: Buckingham Palace (Public body)
What is being bought
Published requirement descriptionThe Royal Household and a number of affiliated organisations (for ease, referred to as 'The Royal Household' here) have a requirement for the provision of a finance system, and associated services including implementation, training, and ongoing support. The Royal Household has been using its existing Finance Systems for more than 15 years, and migration to new software is required. The Royal Household is seeking to award a contract for software & implementation, with an initial five year term, to meet this requirement.
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-London… ↗
To respond to this opportunity, please click here:
- How the procedure runs: In Stage 1, bidders will be asked to submit a Procurement Specific Questionnaire, which will be used to shortlist the five top-scoring suppliers who will be taken forward to Stage 2. In Stage 2, bidders will be asked to provide a hands-on demo session and a written bid including pricing, which will be used to further shortlist the three top-scoring suppliers who will be taken forward to Stage 3. In Stage 3, there will be Dialogue sessions with suppliers and the Royal Household, to discuss aspects of the bid and refine the proposed approach. Written bids and pricing will then be re-submitted by suppliers with any amendments following the discussions. The contract will be awarded to the highest scoring supplier after evaluation of materials submitted in Stage 3.
CPV: Accounting software package · Enterprise resource planning software package · Financial analysis and accounting software package · Financial systems software package · IT services: consulting, software development, Internet and support · IT software package · Miscellaneous software package and computer systems · Office automation software package · Procurement software package · Programming services of systems and user software · Sales or marketing software package · Sales, marketing and business intelligence software package · +10 more
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£3,400,000
- Economic & financial standing
Insurance requirements and financial due diligence are detailed in the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical evaluation: 70%
- Commercial evaluation: 20%
- Social Value: 10%
Published award criteria (3)
- Commercial evaluation
- Technical evaluation
- Social Value
- Economic & financial standing
Insurance requirements and financial due diligence are detailed in the tender documents.
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 May 2026, 11:20 BST
- Last source update
- 20 May 2026, 11:04 BST
- Award evaluation window
- Submission end – 24 Aug 2026
- Authority reference
0033_PPTO- FTS notice number
2026/S 000-041816- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06931cFind a Tender
- How it runs
In Stage 1, bidders will be asked to submit a Procurement Specific Questionnaire, which will be used to shortlist the five top-scoring suppliers who will be taken forward to Stage 2.
In Stage 2, bidders will be asked to provide a hands-on demo session and a written bid including pricing, which will be used to further shortlist the three top-scoring suppliers who will be taken forward to Stage 3.
In Stage 3, there will be Dialogue sessions with suppliers and the Royal Household, to discuss aspects of the bid and refine the proposed approach. Written bids and pricing will then be re-submitted by suppliers with any amendments following the discussions. The contract will be awarded to the highest scoring supplier after evaluation of materials submitted in Stage 3.
How it was run
Official notice- Submission deadline
- 9 Jun 2026, 11:00 BST
- Clarification deadline
- 21 May 2026, 11:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 May 2026 → 30 Sept 2026 · 6 dates- Tender notice published173 days ago7 May 2026, 11:20 BST
- Latest notice published160 days ago20 May 2026, 11:04 BST
- Clarification questions by159 days ago21 May 2026, 11:00 BST
- Submission deadline140 days ago9 Jun 2026, 11:00 BST
- Award decision expected by64 days ago24 Aug 2026, 23:59 BST
- Contract starts28 days ago30 Sept 2026, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 7 May 2026- Tender notice published7 May 2026, 11:20 BSTUK4
- Tender notice published20 May 2026, 11:04 BSTUK4
- Deadline moved to 9 Jun 2026, 11:00 BST20 May 2026, 11:04 BST+7 days · was 2 Jun 2026, 11:00 BST
Published amendments (1)
The deadline for submission of Stage 1 responses has been amended to Tuesday 9th June 2026 at 11:00am
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender