Find a TenderAwarded
Published 14 Dec 2021, 14:34 GMT

Official UK procurement notice

Provision of A Physiotherapy and An Employee Counselling Service to Fife Council Employees & Associated Staff

Official notice

Authority: Fife Council (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitable
Framework ceiling (notional)£560,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 17 Jan 2022awarded 14 Mar 2022
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Fife Council require the services of a contractor/(s) to provide a Physiotherapy Service and an Employee Counselling Service to Fife Council Employees & Associated Staff. This Contract may be awarded to either a single supplier or two suppliers (one supplier for each of the two services required or one supplier for more than one service).

  • Recurrence: 2025/2026

CPV: Company health services · Counselling services · Physiotherapy services

How this framework works

From the published notice
Places
up to 2 suppliers · 6 bids on the busiest of 2 lots (3.0 per place) · 2 appointed (full)
Electronic auction
PCSTender

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £280,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Provision of A Physiotherapy to Fife Council Employees & Associated StaffAwardedRenewalceiling above

The service is to be provided on a “pay as you go” model for employees to access this service through a management referral, with the successful provider invoicing the council for work undertaken one month in arrears with accompanying pre invoices.

Physiotherapy is accessed by employees who are unable to carry out a full range of duties due to musculoskeletal problems and where the condition is having an adverse impact on their ability to do their day-to-day job.

The provider must have premises in central Fife e.g. Glenrothes (ideally) or Kirkcaldy. Preference will be given to a location with strong public transport links, which supports the Council’s objective of Promoting a Sustainable Society.

Delivery: Scotland · Fife
Extensions: Optional 12 months extensionVariant bids: not allowed
Lot #2Provision of An Employee Counselling Service to Fife Council Employees & Associated StaffAwardedRenewalceiling above

The service is to be provided on a “pay as you go” model for employees to access through a management referral or self-referral, with the successful provider invoicing the council for work undertaken one month in arrears with accompanying pre invoices. The current model is management referral or self-referral.

Management referrals may also be made where employees or groups of employees are in a formal council process e.g. grievance, performance, disciplinary procedure. Employees will be encouraged to attend and engage in counselling offered as a supportive mechanism for the employee.

The preferred model of service delivery is by telephone counselling or by a digital device. Face to face counselling shall also be offered where required. Where face to face counselling is offered, the successful provider must have premises in central Fife e.g. Glenrothes or Kirkcaldy. Preference will be given to a location with strong public transport links, which supports the Council’s objective of Promoting a Sustainable Society.

Delivery: Scotland · Fife
Extensions: Optional extension of 12 months periodVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50
  • Price: 50
Conditions of participation2
  • Economic & financial standing

    All candidates must pass the SPD

    4B1.1 - Tenderers are required to provide their annual turnover for their last two financial set of accounts.

    4B.4 - The Current Ratio will be applied. Tenderers are to provide their current assets and current liabilities in relation to their audited published accounts for the last two years and to divide the current assets by the current liabilities figure. If a company does not have 2 years of audited published accounts an explanation should be given.

    4B.5.1b - Insurance - Employer’s (Compulsory) Liability: Bidders are required to hold or commit to obtaining GBP 10,000,000 of Employer’s (Compulsory) Liability Insurance.

    4B.5.2-Insurance-All other types listed: Bidders are required to hold or commit to obtaining, prior to the commencement of the contract, the levels of all other types of insurance cover indicated. The values of the policies must be as follows:

    Employer’s Liability - 10 million GBP

    Public Liability – 2.5 million GBP

    Professional Negligence – 1 million GBP

    Cyber Insurance - 5 million GBP

    Data loss or breach- 5 million GBP

    Minimum: 4B1.1 - Tenderers will be required to have a minimum “general” yearly turnover of GBP 315,00 for the last 2 years for each lot. Tenderers shall be advised that where they do not currently meet the above requirements they shall require to confirm why and the Council may undertake …
  • Technical & professional ability

    Physiotherapists must be qualified members of the Chartered Society of Physiotherapy, registered with the Health and Care Professions Council and preferably have experience/knowledge of occupations in a local authority context.

    Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

    There must be resilience for the successful provider to cover peaks of work and/or the absence (planned or unplanned) of their staff e.g. staff cover at the same qualification levels as the “core” staff covering the contract.

    The successful provider will ensure that, if an employee specifically asks that an examination be completed by a practitioner of the same gender, the successful provider will be responsible for providing a suitable practitioner within one working week of the request being made and at no additional cost

    Counsellors will have as a minimum a recognised counselling qualification.

    The successful provider must be appropriately qualified and adhere to the Codes of Ethics and Practice of either COSCA (the Confederation of Scottish Counselling Agencies) or BACP (the British Association for Counselling and Psychotherapy). The provider must ensure that counsellors are suitably insured, and Fife Council is indemnified from any malpractice or public liability claims arising from this contract.

    Psychologist (CBT) must be register…

    Minimum: Physiotherapists must be qualified members of the Chartered Society of Physiotherapy, registered with the Health and Care Professions Council and preferably have experience/knowledge of occupations in a local authority context. Details of the educational and professional qualific…
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Provision of A Physiotherapy and An Employee Counselling Service to…” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2025/2026
First published
14 Dec 2021, 14:34 GMT
Last source update
29 Mar 2022, 09:56 BST
Award evaluation window
17 Jan 2022 – …
Authority reference
CFM006
FTS notice number
2022/S 000-008357
Classification (CPV)
Company health servicesCounselling servicesPhysiotherapy services
Delivery area
Scotland (UKM72)
Official registry OCID
ocds-h6vhtk-0300f8 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

See the tender documents

Review and risk notes
Review procedure

Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session

Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20309. (SC Ref:688489)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
17 Jan 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
17 Jan 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Jan 2022 → 29 Mar 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    17 Jan 2022, 12:00 GMT
  2. Bids opened
    17 Jan 2022, 12:00 GMT
  3. Notice published
    29 Mar 2022, 09:56 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    29 Mar 2022, 09:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 66 from SMEs · busiest of 2 lots
Contracts signed 2latest 14 Mar 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Provision of A Physiotherapy to Fife Council Employees & Associated Staff

    Signed
    14 Mar 2022
    Value
    £240,000
    Status
    active
  • Provision of An Employee Counselling Service to Fife Council Employees & Associated Staff

    Signed
    14 Mar 2022
    Value
    £296,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Provision of A Physiotherapy to Fife Council Employees & Associated Staff3bids · 3 electronic · 3 from abroad3——
2 · Provision of An Employee Counselling Service to Fife Council Employees & Associated Staff6bids · 6 electronic · 6 from abroad6——

Contracting authority & participating public bodies

Fife Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Fife House, North Street, Glenrothes, Scotland, KY7 5LTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff Court HouseReview body Kirkcaldy

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.