Official UK procurement notice
Provision of a Professional Conference Organiser for the Delivery of One Young World, Belfast 2023
Authority: Belfast City Council (Local council)
Sectors: Business Services & Consultancy (79) Delivery: Northern Ireland (UKN06)
Published value£250,000published on the single lot · exc. VAT
Submissions closed 22 Apr 2022awarded 15 Jun 2022
Awarded to Conference Partners International Ltd
What is being bought
Published requirement descriptionBelfast City Council has awarded a contract with an experienced Contractor to work with Council’s Culture & Tourism team, Visit Belfast, and One Young World to lead on the development and delivery of Belfast’s responsibilities as host city to One Young World in 2023.
CPV: Cultural event organisation services · Event services
The lotProcurement structure
single lot · value publishedLot #1The successful contractor is required to:AwardedRenewalPublished value£250,000
The successful contractor is required to:
- To work with Belfast City Council, Visit Belfast, and One Young World to plan and deliver key responsibilities of the host city including opening and closing ceremony, counsellor dinner, night summit, social programme, and cultural programme elements.
- To work alongside the Professional Conference Organiser appointed to deliver One Young World led areas of responsibilities.
- To lead, manage and co-ordinate all host city elements of the programme and report into agreed management and governance structure in agreed areas and targets including programme, budget, operations, marketing, evaluation, sustainability, impact, and legacy.
- To develop and manage host city sponsorship strategy to deliver income and in-kind sponsorship from private sector partners to agreed targets. Additional information: The successful contractor will be entitled to a maximum management fee (including all onsite staffing fees) of £250k, but will be responsible for managing the overall budget for the event. The overall budget will come from public funding (from Belfast City Council, the Northern Ireland Executive and private sponsorship with an approximate 50/50 split).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Quality Criteria: 80
- Cost: 20
- price: 20
Published award criteria (3)
- Quality Criteria: 80
- Cost: 20
- Price: 20
What this means for your bid
- Price carries 40 of 120 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Mar 2022, 22:44 GMT
- Last source update
- 21 Nov 2022, 15:13 GMT
- Award evaluation window
- 22 Apr 2022 – …
- Authority reference
T2210- FTS notice number
2022/S 000-032971- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0323d8Find a Tender
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 22 Apr 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 22 Apr 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release
Timeline
22 Apr 2022 → 21 Nov 2022 · 3 dates- Submission deadline22 Apr 2022, 12:00 BST
- Bids opened22 Apr 2022, 12:00 BST
- Notice published21 Nov 2022, 15:13 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Nov 2022, 15:13 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £250,0001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 15 Jun 2022
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Conference Partners International Ltd | £250,000 † | — | Awarded |
Contracts
Provision of a Professional Conference Organiser for the Delivery of One Young World, Belfast 2023 · Conference Partners International Ltd
- Signed
- 15 Jun 2022
- Value
- £250,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Conference Partners InternationalAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria