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Find a TenderCancelled
Published 22 Dec 2022, 12:51 GMT

Official UK procurement notice

Provision of Adult Care Residential Services, Central Mainland, Shetland

Official notice

Authority: Shetland Islands Council (Local council)

ServicesOpen procedure
Sectors: Health & Social Care (85) Delivery: Scotland (UKM66)
Published value£3,800,000published on the single lot · exc. VAT
Submissions closed 6 Feb 2023
Contract term 2 yrsends 31 Mar 2025 · extension options published · starts 1 Apr 2023

What is being bought

Published requirement description

The type of contract to be awarded is a contract for services for the provision of up to 16 residential care home placements for 24 hours per day 7 days per week, 52 weeks per year. The placements are for adults (i.e. aged 16 and above) with assessed needs, some of whom may have physical and/or learning disabilities/mental health problems.

  • Recurrence: Initial contract of 24 months - December 2024 Full Contract including 3 x 12-month extensions (Total of 5-years) - December 2027

CPV: Welfare services for the elderly

The lotProcurement structure

single lot · value published
Lot #1Procurement of social and other specific services in accordance with Section 7…CancelledRenewal 2 yrsPublished value£3,800,000

Procurement of social and other specific services in accordance with Section 7 (Regulations 74 - 76) Public Contracts (Scotland) Regulations 2015. Additional information: Tenderers must provide residential services fully compliant and registered with the Care Inspectorate.

The premises must also be registered with the Care Inspectorate

Tenderers must complete and return the Single Procurement Document (SPD) for exclusion and selection criteria

All those complying with the SPD and other requirements as specified in this Contract Notice with be considered

Contract period: 1 Apr 2023 – 31 Mar 2025 (2 yrs)
Delivery: Scotland · Central Mainland, Shetland
Extensions: The initial contract period for the provision of the Services will be two years (24 months), with options to extend thereafter for up to an additional three years (36 months). The maximum, total contact period with be five years (60 months).Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 40
Published award criteria (2)
  • 60: Quality
  • Price: 40
Conditions of participation2
  • Suitability

    1 Must demonstrate ability and readiness to provide residential services ready for contract start date on 01 April 2023.

    2 Must be a fully compliant and registered care home provider. The premises must also be registered with the Care Inspectorate.

    3 Three years audited or company accounts; bank reference to the minimum value of 1,000,000 GBP; evidence of current Employers and Public Liability Insurances to a minimum value of 10,000,000 and 5,000,000 GBP respectively.

    4 Must demonstrate sufficient experience of having delivered residential services.

  • Technical & professional ability

    Provision of services may only be carried out by those economic operators satisfying the requirements of the Care Inspectorate.

    Regulations 74 - 76 The Public Contracts (Scotland) Regulations 2015 apply.

What this means for your bid
  • Price carries 40 of 40 points: a 10% discount moves about 4 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Initial contract of 24 months - December 2024

Full Contract including 3 x 12-month extensions (Total of 5-years) - December 2027

First published
22 Dec 2022, 12:51 GMT
Last source update
2 Mar 2023, 14:30 GMT
Award evaluation window
23 Jan 2023 – …
Authority reference
SW/1/22
FTS notice number
2023/S 000-006187
Classification (CPV)
Welfare services for the elderly
Delivery area
Scotland (UKM66)
Official registry OCID
ocds-h6vhtk-0393b7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

The successful tenderer must continue to comply with all relevant legislation, guidance and procedures applicable to the running of residential service provision.

Publisher note: II.2.6 This is the Estimated Total Value should options to extend be taken up. The Estimated Annual Value is 760,000 GBP. GBP means Great British Pounds. The Contract shall be subject to Scots law and the jurisdiction of the Scottish Courts. Contract Award Criteria will be specified in the Invitation To Tender (ITT). The Care Inspectorate is the regulatory organisation for these services. The Contract shall be for an initial period of two years (24 months), with options to extend annually for up to a further 3 x 12 month periods. Total maximum contract will be 5 years (60 months). The Contracting Authority may exclude any economic operator from the procurement procedure if, in the Contracting Authority's sole opinion, the economic operator cannot demonstrate that it can provide the service from 1st April 2023. (SC Ref:724536)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
6 Feb 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
23 Jan 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

23 Jan 2023 → 1 Apr 2023 · 4 dates
  1. Bids opened
    23 Jan 2023, 12:00 GMT
  2. Submission deadline
    6 Feb 2023, 12:00 GMT
  3. Notice published
    2 Mar 2023, 14:30 GMT
  4. Contract starts
    1 Apr 2023, 00:00 BST

Notice history

2 events · 3 releases on Find a Tender · since 12 Jan 2023
  1. Deadline moved to 6 Feb 2023, 12:00 GMT
    12 Jan 2023, 11:53 GMT
    +14 days · was 23 Jan 2023, 12:00 GMT
  2. Status changed to cancelled
    2 Mar 2023, 14:30 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.223 Jan 20236 Feb 2023+14 d

Following a request for extension to Tender Deadline, this has been granted.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

Shetland Islands Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 8 North Ness Business Park, Lerwick, Shetland, Scotland, ZE1 0LZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Lerwick Sheriff CourtReview body Lerwick, ShetlandContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria