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Published 10 Jun 2025, 14:45 BST

Official UK procurement notice

Provision of childcare at Tiryberth Primary School

Official notice

Authority: Caerphilly County Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Published estimate£15,000≈ £5k / year · £18,000 inc. VAT
Submissions closed 20 Jun 2025
Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Sept 2025
Notice summaryFrom the published notice

Tiryberth Primary School has a previously well-established childcare setting, in a demountable childcare facility which located on the school site. To support the delivery of childcare places to the children and families of the local area. The new provider will need to continue to support the delivery of funded childcare places under Flying Start and Childcare Offer for Wales as well as open to fee paying parents. The provider may also be required to deliver Enhanced Provision and Flying Start Outreach funded placements’.

What is being bought

Published requirement description

Tiryberth Primary School has a previously well-established childcare setting, in a demountable childcare facility which located on the school site. To support the delivery of childcare places to the children and families of the local area. The school are looking for a new provider to re-establish the Playgroup/Wraparound, Afterschool and Holiday Club.

Tiryberth Primary School has a previously well-established childcare setting, in a demountable childcare facility which located on the school site. To support the delivery of childcare places to the children and families of the local area. The school are looking for a new provider to re-establish the Playgroup/Wraparound, Afterschool and Holiday Club. (See Annex 1).

The new provider will need to continue to support the delivery of funded childcare places under Flying Start and Childcare Offer for Wales as well as open to fee paying parents. The provider may also be required to deliver Enhanced Provision and Flying Start Outreach funded placements’.

The childcare provision is located on the school site, to enable a smooth transition between the school nursery provision and the childcare Facility.

The school Governing Body is inviting Expressions of Interest (EOI) from childcare providers who are registered with Care Inspectorate Wales (CIW) to re-establish this provision. The EOI is open to existing providers who wish to develop new satellite provisions, new providers and to childminders who wish to register as a group-based provision for 2-year-olds and upwards.

It is anticipated that this provision will be registered ready for delivery potentially from September 2025.

Expressions of Interest should be no more than 1000 words and should demonstrate how you intend to deliver the service as described in Annex 1 below. Please ensure you cover the following points in your response:

  • How you intend to offer a seamless quality service.
  • How you will work closely with the school.
  • How you will work in partnership with parents, school staff, other professionals, and those with parental responsibility to keep them informed of a child’s time at the childcare provision?
  • Your vision of a high quality and inclusive environment both indoors and outdoors.

Please also include:

  • Business Plan showing finances, sustainability, marketing, etc.

Expressions of Interest should be addressed to Leanne Lloyd Head Teacher.

Email: lloydl36@hwbcymru.net

and arrive no later than 3pm on Friday 20 June 2025 Once read, those who meet the requirements will be invited to interview on a date to be confirmed.

Full details in the attached document

CPV: Child daycare services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£15,000
Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £15,000 exc. VAT · £18,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to extend up to a further period of two years

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Award Criteria: Stage One - Selection stage Stage Two - Quality 100% - Interview

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Jun 2025, 14:45 BST
Last source update
10 Jun 2025, 14:45 BST
FTS notice number
2025/S 000-031292
Latest notice
Tender notice (UK4)
Classification (CPV)
Child daycare services
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-054623 Find a Tender

How it was run

Official notice
Submission deadline
20 Jun 2025, 15:00 BST
Clarification deadline
18 Jun 2025, 00:00 BST
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

All EOI must be submitted via email to the school head Leanne Lloyd - lloydl36@hwbcymru.net

Timeline

10 Jun 2025 → 1 Sept 2025 · 4 dates
  1. Tender notice published
    10 Jun 2025, 14:45 BST
  2. Clarification questions by
    18 Jun 2025, 00:00 BST
  3. Submission deadline
    20 Jun 2025, 15:00 BST
  4. Contract starts
    1 Sept 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    10 Jun 2025, 14:45 BST
    UK4

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender