Provision of Civica System including Licences, Support and Maintenance

Official notice

Authority: North Ayrshire Council (Local council)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: Scotland (UKM93)

Awarded value£83,309published contract · exc. VAT

Awarded 4 Mar 2025no call for competition

Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

Modification to the existing contract to accommodate system developments and additional storage costs required throughout the duration of the contract.

CPV: License management software development services

The lotProcurement structure

single lot · no lot value published

Lot #1Contract modification for NAC/STA/5269 - Provision of Civica System including…Awarded

Contract modification for NAC/STA/5269 - Provision of Civica System including Licences, Support and Maintenance to accommodate system developments and additional storage costs required throughout the duration of the contract.

Delivery: Scotland

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 31 Oct 2025, 10:29 GMT
Last source update: 31 Oct 2025, 10:29 GMT
Authority reference: NAC/STA/5269
FTS notice number: 2025/S 000-069977
Classification (CPV): License management software development services
Delivery area: Scotland (UKM93)
Official registry OCID: ocds-h6vhtk-05d7af Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: Legacy IT system.

Publisher note: This notice is to provide transparency on the contract modification that has been outlined for this contract. NAC/STA/5269 Provision of Civica System including Licences, Support and Maintenance was initially awarded on 4th March 2025 and the contract value was 58,309.20 GBP this was modified on 23rd June 2025 to accommodate system developments and additional storage costs required throughout the duration of the contract, the new contract value is 83,309.20 GBP. (SC Ref:812712)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £83,3091 contract exc. VAT

Bids received 1

Contracts signed 1latest 4 Mar 2025

Awarded to	Value	Date	Status
CIVICA UK LIMITED	£83,309 †	—	Awarded

Contracts

Contract 069977-2025-NAC/STA/5269-1 · CIVICA UK LIMITED
Signed
4 Mar 2025
Value
£83,309
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

North Ayrshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Cunninghame House, Friars Croft, Irvine, Scotland, KA12 8EEContact email, phone

Dispute resolution & review bodies

Kilmarnock Sheriff CourtReview body Kilmarnock

Bidders & participating suppliers

1 commercial party on the notice

Civica UK LimitedAwarded supplier Vanguard House, Dewsbury Road, Leeds, UK, LS11 5DD

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.