Official UK procurement notice
Provision of Display Cases Framework Agreement
Authority: Historic Environment Scotland
What is being bought
Published requirement descriptionHES wishes to appoint multiple display case manufacturers or Supplier(s) to provide new/replacement cases and to carry out case repairs, maintenance and retro fitting of alarms as and when required at specified sites around Scotland. In addition, there may be a requirement to purchase new display cases as new exhibitions and interpretative displays are planned or existing ones extended to include new exhibits. These cases may be procured under this Framework or, at HES’ discretion, through a separate tendering process. This work would be done as part of a project team and delivery timescales would be critical.
- Recurrence: The initial contract is for a period of 2 years, there is an option for it to be extended for up to a further 4 years. If all extensions are used, the contract would be up for renewal in 2029.
CPV: Display cases
How this framework works
From the published notice- Bids received
- 2 bids received · 2 suppliers appointed
The lotProcurement structure
single lot · no lot value publishedLot #1HES wishes to appoint multiple display case manufacturers or Suppliers to provide new…AwardedRenewal
HES wishes to appoint multiple display case manufacturers or Suppliers to provide new or replacement cases and to carry out case repairs, maintenance and retro fitting of alarms as and when required at specified sites around Scotland. In addition, there may be a requirement to purchase new display cases as new exhibitions and interpretative displays are planned or existing ones extended to include new exhibits. These cases may be procured under this Framework or, at HES’ discretion, through a separate tendering process. This work would be done as part of a project team and delivery timescales would be critical.
HES has a large and varied collection of archaeological artefacts and historic objects on public display throughout Scotland. Display cases housing these exhibits vary in age and quality. C and AC have been leading on a multi-year project to review and implement improvements at 18 PICs, to achieve compliance with the Government Indemnity Scheme GIS. Case improvements or replacements form part of this project. Having the framework in place will facilitate the ready acquisition of required services to ensure delivery of the GIS project whilst also supporting case replacements or improvements for sites not included within the scope of the project. All new display cases purchased must be GIS compliant, see Appendix 1 for required specification.
HES and the Suppliers will work in a spirit of partnership in the provision of these services and will be prepared to discuss proposals to enable the costs to be reduced and or services to be improved or expanded, provided mutual benefit can be demonstrated.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60%
- Price: 40
- Economic & financial standing
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum: Employers Liability Insurance - 1 million GDP Public Liability Insurance - 1 million GDP
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Provision of Display Cases Framework Agreement” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The initial contract is for a period of 2 years, there is an option for it to be extended for up to a further 4 years. If all extensions are used, the contract would be up for renewal in 2029.
- First published
- 11 Jul 2023, 14:33 BST
- Last source update
- 28 Sept 2023, 14:14 BST
- Award evaluation window
- 10 Aug 2023 – …
- Authority reference
HES/C/4212- FTS notice number
2023/S 000-028633- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03e0aaFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Please note that HES will not sign up to supplier's T&Cs and will not negotiate at award stage or post award. If there are any concerns with the T&Cs these should be highlighted as soon as possible. (SC Ref:746011)
How it was run
Official notice- Appointment period ends
- 10 Aug 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 10 Aug 2023, 12:00 BST
Timeline
10 Aug 2023 → 28 Sept 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown10 Aug 2023, 12:00 BST
- Bids opened10 Aug 2023, 12:00 BST
- Notice published28 Sept 2023, 14:14 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Sept 2023, 14:14 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 028633-2023-HES/C/4212-1
- Signed
- 28 Sept 2023
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| HES wishes to appoint multiple display case manufacturers or Suppliers to provide new… | 2bids · 2 electronic · 2 from abroad | 2 | — | £163,590 – £172,453 |
| Whole notice | — | — | — | £163,590 – £172,453 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Click Netherfield LimitedFramework contractor
- florea d.sign GmbHFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.