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Published 17 Sept 2025, 12:29 BST

Official UK procurement notice

Provision of freight and logistics services at the British High Commission Nairobi

Official notice

Authority: Foreign, Commonwealth and Development Office (Central government)

ServicesOpen procedureAbove threshold
Sectors: Supporting and auxiliary transport services; travel agencies services (63) Delivery listed: Kenya (KE)
Published estimate£139,230≈ £34k / year · £139,230 inc. VAT
Submissions closed 14 Oct 2025
Next notice expected 17 Sept 2025
Contract term 4 yrs 1 moends 31 Dec 2029 · up to 31 Dec 2030 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

The bidder shall at all times exercise reasonable care and professionalism in executing duties and shall act in good faith on behalf of the BHC while providing the clearing and forwarding services

Clearing of consignments without incurring storage charges and demurrage or penalties by customs.

Monitor each shipment and submit daily report showing clearance position and any

other information until the cargo is cleared and delivered.

Advice BHC on existing customs/KPA (Kenya Ports Authority) regulations and changes affecting clearance and handling of cargo.

  • The authority expects to re-tender this requirement around 17 Aug 2029, 23:59 BST.
  • No preliminary market engagement: There is already a desktop market reasearch conducted

CPV: Freight transport agency services

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 yrs 1 moPublished value£139,230
Contract period: 1 Dec 2025 – 31 Dec 2029 (4 yrs 1 mo) · up to 31 Dec 2030 with extensionsValue: £139,230 exc. VAT · £139,230 inc. VAT
Delivery listed: Kenya (KE)
Extensions: subject to satisfactory perfromance
63521000 Freight transport agency services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Commercial

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 17 Aug 2029
First published
17 Sept 2025, 12:29 BST
Last source update
17 Sept 2025, 12:45 BST
Award evaluation window
Submission end – 18 Nov 2025
Authority reference
CPG/12484/2025
FTS notice number
2025/S 000-057301
Latest notice
Tender notice (UK4)
Classification (CPV)
Freight transport agency services
Delivery area in notice
Kenya (KE)
Official registry OCID
ocds-h6vhtk-059c23 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
14 Oct 2025, 13:00 BST
Clarification deadline
7 Oct 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

fcdo.bravosolution.co.uk ↗

Timeline

17 Sept 2025 → 1 Dec 2025 · 7 dates
  1. Planning notice published
    17 Sept 2025, 12:29 BST
  2. Tender notice published
    17 Sept 2025, 12:45 BST
  3. Next notice expected
    17 Sept 2025, 23:59 BST
  4. Clarification questions by385 days ago
    7 Oct 2025, 13:00 BST
  5. Submission deadline378 days ago
    14 Oct 2025, 13:00 BST
  6. Award decision expected by343 days ago
    18 Nov 2025, 23:59 GMT
  7. Contract starts331 days ago
    1 Dec 2025

Notice history

3 events · 2 releases on Find a Tender · since 17 Sept 2025
  1. Planned procurement notice published
    17 Sept 2025, 12:29 BST
    UK3
  2. Tender notice published
    17 Sept 2025, 12:45 BST
    UK4
  3. Status changed to active
    17 Sept 2025, 12:45 BST

Contracting authority & participating public bodies

Foreign, Commonwealth and Development Office

Contracting authorityPublic authority - central government GB-PPON: PXRR-8771-PHVX King Charles Street, London, ZA, SW1A 2AH, ZAContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender