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Published 19 Jan 2023, 10:43 GMT

Official UK procurement notice

Provision of Garden Aid Services

Official notice

Authority: The Highland Council (Local council)

6 lotsServicesOpen procedureSME suitableMax 6 lots to bid
Sectors: Architecture & Engineering (71) Delivery: Scotland (UKM6)
Published estimate£766,000total for 6 lots
Submissions closed 22 Feb 2023awarded 20 Apr 2023
Awarded to Ground N Gardens Ltd +2 more5 awards
Contract term 1 yr 7 moends 31 Oct 2024 · extension options published · starts 3 Apr 2023

What is being bought6 lots · detail below

Published requirement description

The Provision of Garden Aid Services. The Garden Aid scheme assists Council tenants who are elderly or disabled to keep their gardens tidy in accordance with their tenancy agreement. Eligible tenants have their grass cut during the growing season from April to October.

  • Recurrence: Estimated January 2027 but precise timings are dependent upon whether extension options are taken-up.

CPV: Landscape gardening services

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£766,000 together) · a supplier may bid for at most 6 of them · same evaluation weights on every lot
Lot #1Provision of Garden Aid Services - Inverness and Inverness-shireAwardedRenewal 1 yr 7 moPublished value£176,544

The Garden Aid scheme assists Council tenants who are elderly or disabled to keep their gardens tidy in accordance with their tenancy agreement. Eligible tenants have their grass cut during the growing season from April to October. Additional information: The estimated value includes the 24 month extension option.

Contract period: 3 Apr 2023 – 31 Oct 2024 (1 yr 7 mo)
Delivery: Scotland · Inverness and Inverness-shire.
Extensions: Up to a further 24 months in total extension of the original contract duration at the sole discretion of the Council.Variant bids: not allowed
71421000 Landscape gardening services
Lot #2Provision of Garden Aid Services - Nairn, Badenoch and StrathspeyAwardedRenewal 1 yr 7 moPublished value£41,364

The Garden Aid scheme assists Council tenants who are elderly or disabled to keep their gardens tidy in accordance with their tenancy agreement. Eligible tenants have their grass cut during the growing season from April to October. Additional information: The estimated value includes the 24 month extension option.

Contract period: 3 Apr 2023 – 31 Oct 2024 (1 yr 7 mo)
Delivery: Scotland · Nairn, Badenoch and Strathspey.
Extensions: Up to a further 24 months in total extension to the original contract duration at the sole discretion of the Council.Variant bids: not allowed
71421000 Landscape gardening services
Lot #3Provision of Garden Aid Services - LochaberAwardedRenewal 1 yr 7 moPublished value£71,648

The Garden Aid scheme assists Council tenants who are elderly or disabled to keep their gardens tidy in accordance with their tenancy agreement. Eligible tenants have their grass cut during the growing season from April to October. Additional information: The estimated value includes the 24 month extension option.

Contract period: 3 Apr 2023 – 31 Oct 2024 (1 yr 7 mo)
Delivery: Scotland · Lochaber.
Extensions: Up to a further 24 months in total extension of the original contract duration at the sole discretion of the Council.Variant bids: not allowed
71421000 Landscape gardening services
Lot #4Provision of Garden Aid Services - Caithness and SutherlandAwardedRenewal 1 yr 7 moPublished value£129,268

The Garden Aid scheme assists Council tenants who are elderly or disabled to keep their gardens tidy in accordance with their tenancy agreement. Eligible tenants have their grass cut during the growing season from April to October. Additional information: The estimated value includes the 24 month extension option.

Contract period: 3 Apr 2023 – 31 Oct 2024 (1 yr 7 mo)
Delivery: Scotland · Caithness and Sutherland.
Extensions: Up to a further 24 months in total extension of the original contract duration at the sole discretion of the Council.Variant bids: not allowed
71421000 Landscape gardening services
Lot #5Provision of Garden Aid Services - Wester Ross and SkyeRenewal 1 yr 7 moPublished value£67,220

The Garden Aid scheme assists Council tenants who are elderly or disabled to keep their gardens tidy in accordance with their tenancy agreement. Eligible tenants have their grass cut during the growing season from April to October. Additional information: The estimated value includes the 24 month extension option.

Contract period: 3 Apr 2023 – 31 Oct 2024 (1 yr 7 mo)
Delivery: Scotland · Wester Ross and Skye.
Extensions: Up to a further 24 months in total extension of the original contract duration at the sole discretion of the Council.Variant bids: not allowed
71421000 Landscape gardening services
Lot #6Provision of Garden Aid Services - Mid and East RossAwardedRenewal 1 yr 7 moPublished value£279,956

The Garden Aid scheme assists Council tenants who are elderly or disabled to keep their gardens tidy in accordance with their tenancy agreement. Eligible tenants have their grass cut during the growing season from April to October. Additional information: The estimated value includes the 24 month extension option.

Contract period: 3 Apr 2023 – 31 Oct 2024 (1 yr 7 mo)
Delivery: Scotland · Mid and East Ross.
Extensions: Up to a further 24 months in total extension of the original contract duration at the sole discretion of the Council.Variant bids: not allowed
71421000 Landscape gardening services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Estimated January 2027 but precise timings are dependent upon whether extension options are taken-up.
First published
19 Jan 2023, 10:43 GMT
Last source update
26 Apr 2023, 14:56 BST
Award evaluation window
23 Feb 2023 – …
Authority reference
HC/PRH/GAS/2023
FTS notice number
2023/S 000-012018
Classification (CPV)
Landscape gardening services
Delivery area
Scotland (UKM6)
Official registry OCID
ocds-h6vhtk-0398bf Find a Tender

Publisher note: The estimated total values of the contract / lots stated throughout this notice includes a 24 month extension option. The following geographical lot was intitially tendered but has not been awarded. Lot 5 - Wester Ross and Skye. (SC Ref:730403)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
22 Feb 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
23 Feb 2023, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

22 Feb 2023 → 26 Apr 2023 · 4 dates
  1. Submission deadline
    22 Feb 2023, 12:00 GMT
  2. Bids opened
    23 Feb 2023, 12:30 GMT
  3. Contract starts
    3 Apr 2023, 00:00 BST
  4. Notice published
    26 Apr 2023, 14:56 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    26 Apr 2023, 14:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £698,8805 contracts exc. VAT
Bids received 52 from SMEs
Contracts signed 5latest 20 Apr 2023
Awarded toValueDateStatus
Lot 1 · Provision of Garden Aid Services - Inverness and Inverness-shire1 award
Tivoli Group Ltd£167,300 †—Awarded
Lot 2 · Provision of Garden Aid Services - Nairn, Badenoch and Strathspey1 award
Tivoli Group Ltd£39,200 †—Awarded
Lot 3 · Provision of Garden Aid Services - Lochaber1 award
Boar LandscapingSME£97,000 †—Awarded
Lot 4 · Provision of Garden Aid Services - Caithness and Sutherland1 award
Tivoli Group Ltd£122,500 †—Awarded
Lot 6 · Provision of Garden Aid Services - Mid and East Ross1 award
Ground N Gardens LtdSME£272,880 †—Awarded

Contracts

  • Provision of Garden Aid Services - Lochaber · Boar LandscapingSME

    Signed
    20 Apr 2023
    Value
    £97,000
    Period
    … – 31 Oct 2024
    Status
    active

  • Provision of Garden Aid Services - Inverness and Inverness-shire · Tivoli Group Ltd

    Signed
    20 Apr 2023
    Value
    £167,300
    Period
    … – 31 Oct 2024
    Status
    active

  • Provision of Garden Aid Services - Nairn, Badenoch and Strathspey · Tivoli Group Ltd

    Signed
    20 Apr 2023
    Value
    £39,200
    Period
    … – 31 Oct 2024
    Status
    active

  • Provision of Garden Aid Services - Caithness and Sutherland · Tivoli Group Ltd

    Signed
    20 Apr 2023
    Value
    £122,500
    Period
    … – 31 Oct 2024
    Status
    active

  • Provision of Garden Aid Services - Mid and East Ross · Ground N Gardens LtdSME

    Signed
    6 Apr 2023
    Value
    £272,880
    Period
    … – 31 Oct 2024
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Provision of Garden Aid Services - Inverness and Inverness-shire1bids · 1 electronic · 1 from abroad0——
2 · Provision of Garden Aid Services - Nairn, Badenoch and Strathspey1bids · 1 electronic · 1 from abroad0——
3 · Provision of Garden Aid Services - Lochaber1bids · 1 electronic · 1 from abroad1——
4 · Provision of Garden Aid Services - Caithness and Sutherland1bids · 1 electronic · 1 from abroad0——
6 · Provision of Garden Aid Services - Mid and East Ross1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

The Highland Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Headquarters, Glenurquhart Road, Inverness, Scotland, IV3 5NXContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Inverness Sheriff Court & Justice of the PeaceReview body InvernessContact email, phone

Bidders & participating suppliers

3 commercial parties on the notice
  • Boar LandscapingAwarded supplier 26 Erracht Drive, Caol, Fort William, UK, PH33 7ATContact phone
  • Ground N Gardens LtdAwarded supplier 24 Longman Drive, Inverness, Scotland, IV11SUContact phone
  • Tivoli Group LtdAwarded supplier Office S15 Genesis Centre, Innovation Way, Stoke-On-Trent, UK, ST6 4BFContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria