Find a TenderClosedTender notice
Published 18 Sept 2026, 14:06 BST

Official UK procurement notice

Provision of Manned Security for Whitchurch Hospital

Official notice

Authority: Velindre University NHS Trust Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options. (Central government)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£500,000£600,000 inc. VAT
Submissions closed 14 Oct 2026
Contract term 8 moends 31 Jul 2027 · up to 31 Jul 2028 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

Velindre University NHS Trust requires the provision of security services at the former Whitchurch Hospital site on behalf of the Trust.

  • No preliminary market engagement: Revised opportunity for JUN623835

CPV: Other community, social and personal services

The lotProcurement structure

single lot · value published
Lot #1Renewal 8 moSMEVCSEPublished value£500,000
Contract period: 1 Dec 2026 – 31 Jul 2027 (8 mo) · up to 31 Jul 2028 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The Agreement shall commence on the 1st December 2026 and expire 31st July 2027 with an option to extend for a further 12 months on a 6 monthly basis.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • Commercial: 40%
Published award criteria (2)
  • Technical: 50% technical 10% social value
  • Commercial
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
18 Sept 2026, 14:06 BST
Last source update
18 Sept 2026, 14:06 BST
Award evaluation window
Submission end – 11 Nov 2026
Authority reference
VEL-ITT-64062
FTS notice number
2026/S 000-088721
Latest notice
Tender notice (UK4)
Classification (CPV)
Other community, social and personal services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-077583 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
14 Oct 2026, 12:00 BST
Clarification deadline
6 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

To complete your formal proposal, in this notice, please access the ITT via the Bravo E Tender Wales portal where you will find a full suite of tender documentation as per the instructions below.

  1. Register your company on the eSourcing portal (this is only required once)

—Browse to the eSourcing portal: etenderwales.bravosolution.co.uk/and ↗ click the link to register

—Accept the terms and conditions and click "continue"

—Enter your correct business and user details

—Note the user name you chose and click "save" when complete

—You will shortly receive an email with your unique password (please keep this secure)

  1. Express an Interest in the tender

—Login to the portal with the username/password

—Click the "ITT open to all suppliers" link.

—Click on itt_127474 to access the content

—Click the "express interest "button at the top of the page

—This will move the ITT into your "my ITTs" page (this is a secure area reserved for your projects only)

—You can now access any attachments by clicking "buyer attachments" in the "ITT details" box

  1. Responding to the tender

—Click "my response" under "ITT details", you can choose to "create response" or to "decline to respond" (please give a reason if declining)

—You can now use the "messages" function to communicate with the buyer and seek any clarification

—Note the deadline for completion, and then follow the on screen instructions to complete the ITT

—There may be a mixture of online & offline actions for you to perform (there is detailed online help available) you must then submit your reply using the "submit response" button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering Help desk on 08003684852.

NOTE: The authority is using eTenderwales to carry out this procurement process.

Timeline

18 Sept 2026 → 1 Dec 2026 · 5 dates
  1. Tender notice published42 days ago
    18 Sept 2026, 14:06 BST
  2. Clarification questions by24 days ago
    6 Oct 2026, 12:00 BST
  3. Submission deadline16 days ago
    14 Oct 2026, 12:00 BST
  4. Today
    30 Oct 2026
  5. Award decision expected byin 12 days
    11 Nov 2026, 23:59 GMT
  6. Contract startsin 31 days
    1 Dec 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    18 Sept 2026, 14:06 BST
    UK4

Contracting authority & participating public bodies

Velindre University NHS Trust

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PXWV-6492-CGMN Unit 2 Charnwood Court, Cardiff, Wales, CF14 3UZContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender