Official UK procurement notice
Provision of Outdoor Residential, Curriculum & Duke of Edinburgh Awards Expeditions
Authority: East Renfrewshire Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionLot 1 - Outdoor residential education visits
Lot 2 - Curriculum residential
Lot 3 - Duke of Edinburgh Award Expeditions
Top 5 suppliers will be awarded to each lot after evaluation
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
The Value shown in this notice is excluding VAT
- Recurrence: January 2030
CPV: Education and training services
How this framework works
From the published notice- Places
- up to 5 suppliers
Lots and requirements (3)Procurement structure
3 lots · all with a published value · evaluation weights differ by lotLot #1Outdoor Residential Education VisitsRenewalPublished value£2,000,000
Outdoor Residential Education and Residential visits for Primary and Secondary schools and children with additional support needs. Additional information: Quality Weightings above are sub weights. Total Quality Weight is 60%
The top 5 suppliers after evaluation will be awarded onto
this lot.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Lot #2Provision of Curriculum ResidentialRenewalPublished value£140,000
Throughout the academic year, East Renfrewshire Council secondary schools including pupils with additional support needs will support pupils who wish to participate in Curriculum Residential. Additional information: Quality Weighting above are sub weights. Total Quality weighting is 60%
The top 5 suppliers after evaluation will be awarded onto this lot.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Lot #3Duke of Edinburgh Outdoor expeditionsRenewalPublished value£600,000
To deliver Duke of Edinburgh Outdoor expeditions. Additional information: Quality Weighting above are sub weights. Total Quality weighting is 60%
The top 5 suppliers after evaluation will be awarded onto this lot.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Outdoor Residential Education Visits | 95 | 40 | 5 | |
| 2 · Provision of Curriculum Residential | 95 | 40 | 5 | |
| 3 · Duke of Edinburgh Outdoor expeditions | 95 | 40 | 5 |
- Suitability
Adventure Activities Licensing Authority (AALA)
Expedition Approved Activity Provider (APP)
All Bidders must complete the Master ITT first before they can move on to complete the Technical & Commercial Envelopes of individual lots they wish to participate in. Bidders can submit a bid for either one or all Lots.
Failure to complete the Master ITT or the Technical Envelope and Commercial Envelope within each lot you are bidding for will result in the rejection of your submission.
- Economic & financial standing
The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing. East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services. Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)). Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information. Where the economic bidder relies upon or intends to reply upon any Key Subcontractors …
- Technical & professional ability
Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Bidders must provide a response at SPD Q4.C.4 and this will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms.
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance. It should be noted that where a bidder is unable to confirm or provide a satisfactory improvement plan the Council reserves the right to remove you from the process.
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2C.1 of the qualification envelope.
Minimum: Adventure Activities Licensing Authority (AALA) Lot 3 only Expedition Approved Activity Provider (APP) As detailed within the Tender Information Pack within the Technical Envelope in each of the 3 lots PVG disclosure for all lots
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
- “Provision of Outdoor Residential, Curriculum & Duke of Edinburgh…” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · January 2030
- First published
- 10 Aug 2026, 12:33 BST
- Last source update
- 10 Aug 2026, 12:33 BST
- Award evaluation window
- 10 Sept 2026 – …
- Authority reference
ERC000787- FTS notice number
2026/S 000-075694- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e00bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: ERC reserves the right inline with Reg 72 of the Public Contracts (Scotland) Regulations 2015, to modified any awarded contract without a new procurement procedure. Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any.The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31864. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits will apply where bidders have been received over the year a total value of work exceeding 50,000 GBP. At the end of each financial year a review of the level of work commissioned will be conducted to determine number of community benefits points that will apply. The supplier will be contacted to agree the community benefit outcomes and delivery method At this point tenderers are to confirm that they agree to the delivery of community benefit outcomes and provide the contact details of the individual who will be responsible for the delivery of any agreed outcomes. The community benefits wish list has been developed to allow communities to make requests directly to companies working in East Renfrewshire. Local communities or organisations can submit a request for specific help via our online Community Benefits wish list form. Suppliers are actively encouraged to review the Community Benefits wish list and note within their ITT response if they are able to meet any of the requests noted by our community groups. A link to the community benefits wish list can be located via the following website page: https://www.eastrenfrewshire.gov.uk/procuremenent (SC Ref:837803)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html ↗
- Appointment period ends
- 10 Sept 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 10 Sept 2026, 12:00 BST
Timeline
10 Aug 2026 → 10 Sept 2026 · 3 dates- Notice published80 days ago10 Aug 2026, 12:33 BST
- Admission / appointment period ends49 days ago · period end, not a bid countdown10 Sept 2026, 12:00 BST
- Bids opened49 days ago10 Sept 2026, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.