Find a TenderAwarded

Published 20 Aug 2021, 09:04 BST

Official UK procurement notice

Provision of Scapa Flow, Museum Exhibition Build and Fit Out

Authority: Orkney Islands Council (Local council)

ServicesOpen procedureSME suitable

Sectors: Construction & Civil Engineering (45)Recreational, cultural and sporting services (92) Delivery: Scotland (UKM65)

Published estimate£368,000exc. VAT · 1 value update22.3% above published estimate

Submissions closed 20 Aug 2021awarded 22 Nov 2021

Awarded to Marcon Fit-Out Ltd

What is being bought

Published requirement description

Orkney Islands Council (“the Authority”) has a requirement for suitably experienced and qualified contractors to build and fit out the Scapa Flow Museum (“the Museum”) exhibition infrastructure working to prepared design plans.

CPV: Museum construction work · Museum services · Museum services and preservation services of historical sites and buildings · Museum-exhibition services

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Scotland · Lyness, Island of Hoy

Variant bids: not allowed

45212313 Museum construction work 92520000 Museum services and preservation services of historical sites and buildings 92521000 Museum services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (4)

Project Understanding: 10%
Project Methodology: 30%
Contract Management: 30%
price: 30%

Published award criteria (4)

Project Understanding: 10
Project Methodology: 30
Contract Management: 30
Price: 30

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 20 Aug 2021, 09:04 BST
Last source update: 29 Dec 2021, 12:35 GMT
Award evaluation window: 20 Aug 2021 – …
Authority reference: OIC/PROC/1051
FTS notice number: 2021/S 000-032389
Classification (CPV): Museum construction workMuseum servicesMuseum services and preservation services of historical sites and buildingsMuseum-exhibition services
Delivery area: Scotland (UKM65)
Official registry OCID: ocds-h6vhtk-02ca71 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As described in the contract documentation

Publisher note: Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations may bring proceedings in the Sheriff Court or Court of Session. (SC Ref:678429)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Submission deadline: 20 Aug 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 20 Aug 2021, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

20 Aug 2021 → 29 Dec 2021 · 3 dates

Submission deadline
20 Aug 2021, 12:00 BST
Bids opened
20 Aug 2021, 14:00 BST
Notice published
29 Dec 2021, 12:35 GMT

Notice history

5 events · 5 releases on Find a Tender · since 30 Aug 2021

Published value published: £368,000
30 Aug 2021, 15:25 BST
Status changed to active
30 Aug 2021, 15:25 BST
Procurement method changed
30 Aug 2021, 15:25 BST
Deadline moved to 20 Aug 2021, 12:00 BST
30 Aug 2021, 15:25 BST
-11 days · was 31 Aug 2021, 12:00 BST
Status changed to complete
29 Dec 2021, 12:35 GMT

Published amendments (3 · 2 deadline changes)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	20 Aug 2021	31 Aug 2021	+11 d
—	Bid openingConditions for opening of tenders · IV.2.7	20 Aug 2021	31 Aug 2021	+11 d
—	DeadlineTime limit · IV.2.2	31 Aug 2021	1 Sept 2021	+1 d
—	Bid openingConditions for opening of tenders · IV.2.7	31 Aug 2021	1 Sept 2021	+1 d

Requested by bidder and also new information to be posted as additional information including changes to the value of the contract.

Revised Contract Value Please note that as a result of clarification of the requirement the Estimated total value of this contract opportunity as noted at Section II.I.6 f has increased to 452 707.00 GBP from the original value noted as 368 000.00 GBP.

To allow extra time for bidder to complete the revised pricing schedule.

Routine re-releases (5)

2021-08: 2 releases · 20 Aug 2021, 30 Aug 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £450,1771 contract exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 22 Nov 2021

Awarded to	Value	Date	Status
Marcon Fit-Out LtdSMESubcontracting: Specialist elements i.e. Display cases, graphics, AV hardware to be subcontracted out.	£450,177 †	—	Awarded

Contracts

Contract 032389-2021-OIC/PROC/1051-1 · Marcon Fit-Out LtdSME
Signed
22 Nov 2021
Value
£450,177
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic · 2 from abroad	2	—	—

Contracting authority & participating public bodies

Orkney Islands Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, School Place, Kirkwall, Scotland, KW15 1NYContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Kirkwall Sheriff CourtReview body KirkwallContact phone

Bidders & participating suppliers

1 commercial party on the notice

Marcon Fit-Out LtdAwarded supplier A2 Fergusons Way, Kilbegs Road, Antrim, UK, BT41 4LZContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria