Official UK procurement notice
Provision of Security Guarding Services at the British Embassy and Expat Residences in In Kathmandu (Nepal)
Authority: Foreign, Commonwealth and Development Office (Central government)·Consortium: 3 public authorities
Sectors: Business Services & Consultancy (79) Delivery: Nepal (NP)
Published estimate£493,040exc. VAT31.7% below published estimate
Submissions closed 3 Jul 2023awarded 24 Aug 2023
Awarded to G4S Security Services Nepal Pvt.Ltd
What is being bought
Published requirement descriptionThe requirement is to obtain a Security Guarding services at the British Embassy and Expat Residences in In Kathmandu (Nepal)
CPV: Guard services · Security services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£493,040
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (10)
- TAKE-OVER/MOBILISATION: Please provide details of your arrangements for effective and smooth take-over of/mobilisation from the incumbent provider. Highlight any anticipated problems and mitigation plans. Please provide a detailed timetable/transition plan to support your response.: 6%
- COMPETITIVE ADVANTAGE AND KNOWLEDGE OF SECURITY ISSUES: Please provide details (of any) competitive advantage you have over your competitors in the Nepal market and explain how these will deliver greater value for money for the Authority in respect of delivering the required services? Please provide evidence of your knowledge of the current security threats, risks and issues as you see them for the Authority in Nepal in particular. Set out any additional information you think would be helpful in support of your tender, including any additional services/ facilities not included in the Statement of Service Requirements which you think might benefit both the Authority and Contractor. Please provide details of any suggestions for innovation either at the outset, or during the lifetime of the Contract which would lead to efficiency savings for both parties.: 6%
- RESOURCES, VETTING AND TRAINING: Please provide details of your recruitment and vetting process for security staff. Please ensure that your response is specific to the Authority’s requirement in India. Please outline any risks and mitigations in relation to the recruitment and vetting process. Describe your training proposals and ongoing development available to the guards. Give details of the resources you propose to use. Please provide an organisational chart indicating responsibilities and reporting lines, with CV’s of key personnel: 8%
- RISKS & CONTINGENCIES: Describe how you will manage risks and contingencies in relation to this contract and to delivering the services. For example site lock-down or absence of key staff etc. Please indicate readiness times for replacement of staff for all types of absences, example sickness or a no show of a guard and out of office hours reporting system. Please indicate the lead time for the provision of additional manpower for absences or temporary surge in requirement. How will you provide extra staff at short notice if required to do so by the Authority? Describe how you would handle uplifts and downsizing of Staff from time to time under these contracts, and how you would ensure a continuously flexible and responsive approach to the Authority’s requirements. Please provide evidence of your knowledge of the current security threats, risks and the issues as you see them for the authority in India. In relation the contract please provide a list and your proposed mitigation: 10%
- CONTRACT MANAGEMENT / QUALITY ASSURANCE / CUSTOMER RELATIONS: This should indicate your proposals for engaging with the authority both at strategic level, and day to day working level. Please provide a clear contract management strategy and describe your supervisory systems for continuous monitoring and reporting. Please include your proposed quality assurance procedures and proposals for engaging with the authority on key performance indicators. Describe your customer support arrangements including procedures for complaints, problems and escalation procedures, including out of hours. Please indicate how these will extend to your proposed sub-contractor if applicable.: 8%
- EQUIPMENT AND PERFORMANCE Please set out how you will ensure strong performance and continuous improvement throughout the contract period. Please describe your supervisory systems for continuous monitoring and reporting on the quality of service delivery. Please include details of your proposed Quality Assurance procedures. Please provide your proposals for engaging with the Authority on Key Performance Indicators Documents in Excel format. Please provide your proposed approach and methodology to performing each element of the requirement. Please describe how you will manage the procurement and delivery of equipment necessary for the provision of service, where it is not provided by the authority.: 6%
- FINANCIAL CONTROL/INVOICING: Explain how you will manage financial control of the contract and ensure appropriate reporting/invoicing arrangements are put in place with the Authority. Explain how you will ensure that the service is delivered as cost effectively as possible ensuring you deliver real value for money to the Authority throughout the lifetime of the contract.: 6%
- Social Value: Theme – Tackling Economic Inequality a) Using a maximum of 4 A4 Pages describe the commitment your organisation will make to ensure that opportunities under the contract deliver the Policy Outcome and Model Award Criteria [MAC 2.1, MAC 2.2 and MAC 2.3]. Please include: ● Your ‘Method Statement’, stating how you will achieve this and how your commitment meets the Award Criteria, and ● A timed project plan and process, including how you will implement your commitment and by when. Also, how you will monitor, measure and report on your commitments/the impact of your proposals. You should include but not be limited to: ○ timed action plan ○ use of metrics tools/processes used to gather data ○ reporting ○ feedback and improvement ○ transparency Please see MAC 2.1 to 2.3 in the Social Value Quick Reference Table for more information on how to structure your answer.: 10%
- Competitiveness and sustainability of rates quoted for the regular guards to demonstrate value for money.: 30%
- Competitiveness and sustainability of rates quoted for the Ad-hoc guards to demonstrate value for money.: 10%
Published award criteria (10)
- TAKE-OVER/MOBILISATION: Please provide details of your arrangements for effective and smooth take-over of/mobilisation from the incumbent provider. Highlight any anticipated problems and mitigation plans. Please provide a detailed timetable/transition plan to support your response.: 6
- COMPETITIVE ADVANTAGE AND KNOWLEDGE OF SECURITY ISSUES: Please provide details (of any) competitive advantage you have over your competitors in the Nepal market and explain how these will deliver greater value for money for the Authority in respect of delivering the required services? Please provide evidence of your knowledge of the current security threats, risks and issues as you see them for the Authority in Nepal in particular. Set out any additional information you think would be helpful in support of your tender, including any additional services/ facilities not included in the Statement of Service Requirements which you think might benefit both the Authority and Contractor. Please provide details of any suggestions for innovation either at the outset, or during the lifetime of the Contract which would lead to efficiency savings for both parties.: 6
- FINANCIAL CONTROL/INVOICING: Explain how you will manage financial control of the contract and ensure appropriate reporting/invoicing arrangements are put in place with the Authority. Explain how you will ensure that the service is delivered as cost effectively as possible ensuring you deliver real value for money to the Authority throughout the lifetime of the contract.: 6
- RESOURCES, VETTING AND TRAINING: Please provide details of your recruitment and vetting process for security staff. Please ensure that your response is specific to the Authority’s requirement in India. Please outline any risks and mitigations in relation to the recruitment and vetting process. Describe your training proposals and ongoing development available to the guards. Give details of the resources you propose to use. Please provide an organisational chart indicating responsibilities and reporting lines, with CV’s of key personnel: 8
- RISKS & CONTINGENCIES: Describe how you will manage risks and contingencies in relation to this contract and to delivering the services. For example site lock-down or absence of key staff etc. Please indicate readiness times for replacement of staff for all types of absences, example sickness or a no show of a guard and out of office hours reporting system. Please indicate the lead time for the provision of additional manpower for absences or temporary surge in requirement. How will you provide extra staff at short notice if required to do so by the Authority? Describe how you would handle uplifts and downsizing of Staff from time to time under these contracts, and how you would ensure a continuously flexible and responsive approach to the Authority’s requirements. Please provide evidence of your knowledge of the current security threats, risks and the issues as you see them for the authority in India. In relation the contract please provide a list and your proposed mitigation: 10
- CONTRACT MANAGEMENT / QUALITY ASSURANCE / CUSTOMER RELATIONS: This should indicate your proposals for engaging with the authority both at strategic level, and day to day working level. Please provide a clear contract management strategy and describe your supervisory systems for continuous monitoring and reporting. Please include your proposed quality assurance procedures and proposals for engaging with the authority on key performance indicators. Describe your customer support arrangements including procedures for complaints, problems and escalation procedures, including out of hours. Please indicate how these will extend to your proposed sub-contractor if applicable.: 8
- EQUIPMENT AND PERFORMANCE Please set out how you will ensure strong performance and continuous improvement throughout the contract period. Please describe your supervisory systems for continuous monitoring and reporting on the quality of service delivery. Please include details of your proposed Quality Assurance procedures. Please provide your proposals for engaging with the Authority on Key Performance Indicators Documents in Excel format. Please provide your proposed approach and methodology to performing each element of the requirement. Please describe how you will manage the procurement and delivery of equipment necessary for the provision of service, where it is not provided by the authority.: 6
- Social Value: Theme – Tackling Economic Inequality a) Using a maximum of 4 A4 Pages describe the commitment your organisation will make to ensure that opportunities under the contract deliver the Policy Outcome and Model Award Criteria [MAC 2.1, MAC 2.2 and MAC 2.3]. Please include: ● Your ‘Method Statement’, stating how you will achieve this and how your commitment meets the Award Criteria, and ● A timed project plan and process, including how you will implement your commitment and by when. Also, how you will monitor, measure and report on your commitments/the impact of your proposals. You should include but not be limited to: ○ timed action plan ○ use of metrics tools/processes used to gather data ○ reporting ○ feedback and improvement ○ transparency Please see MAC 2.1 to 2.3 in the Social Value Quick Reference Table for more information on how to structure your answer.: 10
- Competitiveness and sustainability of rates quoted for the regular guards to demonstrate value for money.: 30
- Competitiveness and sustainability of rates quoted for the Ad-hoc guards to demonstrate value for money.: 10
What this means for your bid
- Price carries 16 of 100 points: a 10% discount moves about 1.6 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 2 Jun 2023, 07:36 BST
- Last source update
- 1 Nov 2023, 11:36 GMT
- Award evaluation window
- 4 Jul 2023 – …
- FTS notice number
2023/S 000-032262- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d320Find a Tender
Publisher note: Important Information for all Potential Suppliers In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO’s eProcurement portal, JAGGAER ONE, available via the below link.URL: https://fcdo.bravosolution.co.uk/web/login.html.Once logged in, search for project reference 8020 and /or itt5730. If a potential supplier is not registered on the portal, click the link above to be taken to the home page, click the “Click here to register!” button, and follow the on-screen instructions to complete registration. Please note that the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. Registration takes approximately 5 minutes and is free of charge
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 3 Jul 2023, 17:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 4 Jul 2023, 10:00 BST
Detailed submission instructions & authority contactsFrom official release
Timeline
3 Jul 2023 → 1 Nov 2023 · 3 dates- Submission deadline3 Jul 2023, 17:00 BST
- Bids opened4 Jul 2023, 10:00 BST
- Notice published1 Nov 2023, 11:36 GMT
Notice history
2 events · 2 releases on Find a Tender · since 1 Nov 2023- Status changed to complete1 Nov 2023, 11:36 GMT
- Buyer details updated1 Nov 2023, 11:36 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £336,8651 contract exc. VAT
Bids received 3
Contracts signed 1latest 24 Aug 2023
| Awarded to | Value | Date | Status |
|---|---|---|---|
| G4S Security Services Nepal Pvt.Ltd | £336,865 † | — | Awarded |
Contracts
Provision of Security Guarding Services at the British Embassy and Expat Residences in In Kathmandu (Nepal) · G4S Security Services Nepal Pvt.Ltd
- Signed
- 24 Aug 2023
- Value
- £336,865
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Foreign, Commonwealth & Development OfficeReview body
Bidders & participating suppliers
1 commercial party on the notice- G4S Security Services Nepal Pvt.LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.