Find a TenderAwardedContract award notice

Published 10 Oct 2025, 08:52 BST

Official UK procurement notice

Provision of Security Guarding Services to the British Embassy in Rome

Official notice

Authority: Foreign, Commonwealth and Development Office (Central government)

ServicesCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Business Services & Consultancy (79) Delivery listed: Italy (IT)

Published estimate£3,950,000≈ £1.3m / year · £4,400,000 inc. VAT4.5% above published estimate

Submissions closed 14 Nov 2025awarded 8 Jan 2026

Award (standstill) to ICTS ITALIA S.r.l.

Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The provision of a security service of unarmed guards, with relevant training and experience, to control access to the British Embassy, Rome

The authority expects to re-tender this requirement around 1 Apr 2030, 23:59 BST.
How the procedure runs: FCDO intends to award a contract at the end of bid evaluation (stage 1) and conclude the Procurement Process without proceeding to Negotiation (Stage 2). If FCDO, upon receipt and evaluation of the Tenders at Stage 1: • is not able to identify the Potential Supplier which is the most advantageous; and/or • determines that there is a requirement to negotiate on terms (for example to improve Tenders), then FCDO reserves the ability to proceed to Stage 2. Where FCDO determines that the Procurement Process should conclude at Stage 1, FCDO will proceed to the identification and provisional selection of the preferred supplier. In this scenario, FCDO will conclude the Procurement Process without progressing to Stage 2.

CPV: Security services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£3,950,000

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £3,950,000 exc. VAT · £4,400,000 inc. VAT

Delivery listed: Italy (IT)Eligibility: SME eligible

Extensions: Two optional extensions of 12 months

79710000 Security services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (2)

Technical: 70%
Commercial: 30%

Published award criteria (2)

Technical
Commercial

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Apr 2030
First published: 10 Oct 2025, 08:52 BST
Last source update: 8 Jan 2026, 08:31 GMT
Award evaluation window: Submission end – 9 Jan 2026
FTS notice number: 2025/S 000-063980
Latest notice: Contract award notice (UK6)
Classification (CPV): Security services
Delivery area in notice: Italy (IT)
Official registry OCID: ocds-h6vhtk-05ac46 Find a Tender

How it runs

FCDO intends to award a contract at the end of bid evaluation (stage 1) and conclude the Procurement Process without proceeding to Negotiation (Stage 2).

If FCDO, upon receipt and evaluation of the Tenders at Stage 1:

is not able to identify the Potential Supplier which is the most advantageous; and/or
determines that there is a requirement to negotiate on terms (for example to improve Tenders),

then FCDO reserves the ability to proceed to Stage 2.

Where FCDO determines that the Procurement Process should conclude at Stage 1, FCDO will proceed to the identification and provisional selection of the preferred supplier. In this scenario, FCDO will conclude the Procurement Process without progressing to Stage 2.

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 14 Nov 2025, 11:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

To participate and gain access to the Procurement documents, potential suppliers must access the FCDO's e-procurement portal, JAGGAER ONE, available via the below link.

URL: fcdo.bravosolution.co.uk/web/login.html ↗

If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the "Click here to register!" button, and follow the on-screen instructions to complete registration.

Registration takes approximately 5 minutes and is free of charge.

Two-Factor Authentication (2FA)

Potential suppliers should note that two-factor authentication will be required to access the FCDO's e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO's e-procurement portal, JAGGAER ONE

Timeline

10 Oct 2025 → 1 Apr 2026 · 7 dates

Tender notice published383 days ago
10 Oct 2025, 08:52 BST
Submission deadline348 days ago
14 Nov 2025, 11:00 GMT
Assessment summaries sent294 days ago
8 Jan 2026
Latest notice published293 days ago
8 Jan 2026, 08:31 GMT
Award decision expected by292 days ago
9 Jan 2026, 23:59 GMT
Standstill ends282 days ago
19 Jan 2026, 23:59 GMT
Contract starts211 days ago
1 Apr 2026, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 10 Oct 2025

Tender notice published
10 Oct 2025, 08:52 BST
UK4
Contract award notice published
8 Jan 2026, 08:31 GMT
UK6
Status changed to complete
8 Jan 2026, 08:31 GMT
Contract signature expected
30 Jan 2026, 23:59 GMT
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £4,127,2901 award exc. VAT

Bids received 3

Awarded to	Value	Date	Status
ICTS ITALIA S.r.l.1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Two optional 12 month extension are included within the contract	£4,127,290	8 Jan 2026standstill to 19 Jan 2026	Standstill

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	0	0	—

Contracting authority & participating public bodies

Foreign, Commonwealth and Development Office

Contracting authorityPublic authority - central government GB-PPON: PXRR-8771-PHVX King Charles Street, London, London, SW1A 2AHContact email

Bidders & participating suppliers

1 commercial party on the notice

ICTS ITALIA S.r.l.Awarded supplierGB-PPON: PHHB-3496-CQGX VIA DI TOR VERGATA, Roma, IT, 00133, ITContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender8 Jan 2026, 08:31 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender10 Oct 2025, 08:52 BST