Official UK procurement notice
Provision of Security Guarding Services to the British Embassy Warsaw
Authority: Foreign, Commonwealth and Development Office (Central government)
Sectors: Business Services & Consultancy (79) Delivery: Poland (PL)
Awarded value£1,162,793published contract · exc. VAT
Submissions closed 27 Jun 2023awarded 8 Dec 2023
Awarded to Pilgrims Risk Management Group Limited
Contract term 2 yrsends 30 Sept 2025 · extension options published · starts 1 Oct 2023
What is being bought
Published requirement descriptionProvision of Security Guarding Services to the British Embassy Warsaw (1 site)
CPV: Security services
The lotProcurement structure
single lot · no lot value publishedLot #1- The contract is for 1 site (the Embassy)AwardedRenewal
- The contract is for 1 site (the Embassy).
- 3 guard position 0730-1930hrs on working days - 3 guards on duty.
- On weekends and national holidays - 2 guards on duty required (1930-0730hrs/weekends/public
holidays – 2 guards on duty (this would a minimum number to meet health and safety standards).
- There must be at least one female guard.
- CCTV monitoring required.
- English skills for all guards required.
- Battle rhythm - on a 2 days, 2 nights, 2 days off rotation or an iteration of that.
- Total - 5 staff per 24 hours rotation.
- Additional services for large ad hoc events and visits.
- On-site supervisor for the whole length of the contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (1)
- Technical: 60
Published award criteria (2)
- Technical: 60
- Price: 40% - Pricing Criteria
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 May 2023, 07:19 BST
- Last source update
- 8 Dec 2023, 11:38 GMT
- Award evaluation window
- 28 Jun 2023 – …
- FTS notice number
2023/S 000-036190- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03ce16Find a Tender
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 27 Jun 2023, 18:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 28 Jun 2023, 09:00 BST
Detailed submission instructions & authority contactsFrom official release
Timeline
27 Jun 2023 → 8 Dec 2023 · 4 dates- Submission deadline27 Jun 2023, 18:00 BST
- Bids opened28 Jun 2023, 09:00 BST
- Contract starts1 Oct 2023, 00:00 BST
- Notice published8 Dec 2023, 11:38 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete8 Dec 2023, 11:38 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £1,162,7931 contract exc. VAT
Bids received 4
Contracts signed 1latest 8 Dec 2023
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Pilgrims Risk Management Group LimitedSubcontracting: declared | £1,162,793 † | — | Awarded |
Contracts
Provision of Security Guarding Services to the British Embassy Warsaw · Pilgrims Risk Management Group Limited
- Signed
- 8 Dec 2023
- Value
- £1,162,793
- Period
- … – 30 Sept 2025
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- FCDO CommercialReview body
Bidders & participating suppliers
1 commercial party on the notice- Pilgrims Risk Management Group LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria