Official UK procurement notice
Provision of Supply and Delivery of School Compliant Soluble Hot Chocolate
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionThe soluble compliant school hot chocolate supplied and delivered to all secondary school premises must comply in all respects with the relevant provisions of law, as amended, governing the quality of products for human consumption and labelling as follows -
(i) Food Safety Act 1990
(ii) The Food Hygiene (Scotland) Regulations 2006
(iii) The General Food Regulations 2004
(iv) The Food Information (Scotland) Regulations 2014 as amended
The compliant Regulated specification for the soluble hot chocolate is detailed below-
The hot chocolate must be compliant with the Nutritional Requirements for Food and Drink in Schools (Scotland) Regulations 2020 Schedule 2 Part1 Section 15 (f).
Consumables containing sugar or fat provided by the successful Supplier must comply with the nutritional guidance contained within the Nutritional Requirements for Food and Drink in Schools Regulations (Scotland) 2020 as detailed below:
Lower fat milk drinks containing no more than 0.5g of free sugar per 100ml
No more than 5g of total sugar per 100ml
No more than 1.8g of total fat per 100ml
Please note - It is the Glucose Syrup or Dried Glucose Syrup in the ingredients of the vast majority of Hot Chocolate that would count as added sugar, and thus would contravene the Regulations.
- Recurrence: June 2029
CPV: Food, beverages, tobacco and related products · Non-alcoholic beverages
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£57,190
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Sampling Tasting: 40%
- Project Implementation Plan: 3%
- Service Delivery - Roles and Responsibilities: 14%
- Service Delivery - Late deliveries: 5%
- Account Management: 4%
- Supply Chain Resilience: 5%
- Fair Work First: 5%
- price: 15%
- Sustainability: 9%
Published award criteria (9)
- Sampling Tasting: 40
- Project Implementation Plan: 3
- Service Delivery - Roles and Responsibilities: 14
- Service Delivery - Late deliveries: 5
- Account Management: 4
- Supply Chain Resilience: 5
- Sustainability: 9
- Fair Work First: 5
- Price: 15
- Economic & financial standing
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process-
There is a minimum financial requirement that affects trading performance, and balance sheet
strength Financial requirements for trading performance and balance sheet strength should be
on the latest filed accounts with Companies House.
Trading Performance
An overall positive outcome on EBITDA earnings over a 3 year period
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio EBITDA-Turnover
Balance Sheet strength
Net worth of the organisation must be positive at the time of evaluation and
organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets-Total Liabilities
If an applicant is only required to file abbreviated accounts with Companies House, then in the event
of the company being successful in the procurement process, full set of accounts will be required for the
last 2 individual years filed in order for the 3 year profitability requirement to be verified.
An applicant should have no outstanding issues, with regard to statutory filing requirements
with Companies House.
Applicants who have been trading for less than the 3 years noted above must provide
evidence that they are complying with the above minimum financial requirements for the
period in which they have been trading.
Applicants who do…
- Technical & professional ability
Please refer to Document One - Invitation to Tender within the Attachment area of the portal within PCS-T for further details.
Technical & Professional Ability
Bidders are required to provide evidence of having the necessary capacity and capability to deliver the requirement.
Bidders are required to respond to question 4C.1.2 within the qualification submission of the tender.
Please provide 2 relevant examples of supplies and or services carried out during the last five years as specified in the Contract Notice and
Document One ITT:
Example 1 50 percent
Example 2 50 percent
Total Section 100 percent
Bidders must score a minimum threshold of 60% out of 100% in total for these example questions.
Any Bidder who fails to achieve the minimum points scored will be disqualified.
Minimum: Glasgow City Council’s Insurance Requirements are- Bidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000 GBP) in respect of any one claim and unlimited in the peri…
- Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · June 2029
- First published
- 18 Mar 2025, 11:16 GMT
- Last source update
- 12 Sept 2025, 08:40 BST
- Award evaluation window
- 17 Apr 2025 – …
- Authority reference
GCC006165CPU- FTS notice number
2025/S 000-056007- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ee5eFind a Tender
- Electronic trading
- electronic ordering
- Performance terms
As referred to in Document One - Invitation to Tender and Document Two -Terms and Conditions
- Review procedure
Precise information on deadline(s) for review procedures-
Glasgow City Council must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates
concerned of its decision to award the contract. The Council must allow a period of at least the relevant standstill period (where the notice
is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last
notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation
86 of The Public Contract (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any
eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the
Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council
must not enter into the contract unless the proceedings are determined, discontinued or disposed of;
or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further
clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own
independent legal advice when they consider appropriate to do so.
VI.5)
Publisher note: Contract value is estimated based on rates submitted. Actual contract value may be more or less than stated. Economic operators may be excluded from this competition if they are in any situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. For SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; Bidders should hold the relevant certificates for Quality Assurance Schemes and Environmental Management Standards . If Bidders do not hold the relevant certificates, they will be required to respond to supporting questions. Bidders must complete Document Eight – Health and Safety Questionnaire and submit it with the tender submission (Only bidders who pass the health and safety aspect shall be considered. Freedom of Information Act Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate (NB the council does not bind itself to withhold this information). Tenderers Amendments Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Prompt Payment The successful Supplier shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Non Collusion Bidders will be required to complete the Non Collusion certificate. Insurance Mandate All successful suppliers will be required to sign an Insurance Mandate, contained in the buyers attachments area within the PCS Tender portal authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Terms and Conditions are located within the attachments area within the PCS Tender portal and are reference Document Two. Additional information pertaining to this contract notice is contained in the Invitation to Tender Document One. Bidders must ensure they read all the attachments available in the attachment area in line with this contract notice. The buyer is using PCS-Tender to conduct this ITT exercise. (SC Ref:810041)
How it was run
Official notice- Submission deadline
- 17 Apr 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 150 days from the deadline
- Bids opened
- 17 Apr 2025, 12:00 BST
Timeline
17 Apr 2025 → 12 Sept 2025 · 3 dates- Submission deadline17 Apr 2025, 12:00 BST
- Bids opened17 Apr 2025, 12:00 BST
- Notice published12 Sept 2025, 08:40 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete12 Sept 2025, 08:40 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Caffia Coffee GroupSME | £18,775 † | — | Awarded |
Contracts
Contract 056007-2025-GCC006165CPU-1 · Caffia Coffee GroupSME
- Signed
- 11 Sept 2025
- Value
- £18,775
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Caffia Coffee GroupAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.