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Published 25 Mar 2025, 10:51 GMT

Official UK procurement notice

Provision of Support & Maintenance of the Idox Electronic Documents Records Management System

Official notice

Authority: Caerphilly County Borough Council (Local council)

Below threshold - without competition
Sectors: IT Services & Software (72) Delivery: Wales (UKL)
Awarded value£38,755published award · exc. VAT
Awarded 26 Mar 2025no call for competition
Awarded to IDOX SOFTWARE LTD

What is being bought

Published requirement description

Award of contract via Direct Award to IDOX Ltd for the Provision of Support & Maintenance of the Idox Electronic Documents Records Management System. The Council requires the maintenance of this system to be renewed for a period of 12 months with an option to extend for a further 12 months whilst the information is moved to the Council's SharePoint site.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: Wales
72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - without competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
25 Mar 2025, 10:51 GMT
Last source update
3 Apr 2025, 11:37 BST
Authority reference
PROC262
FTS notice number
2025/S 000-012757
Latest notice
Contract award notice (UK6)
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-04f84a Find a Tender

Notice history

3 events · 2 releases on Find a Tender · since 25 Mar 2025
  1. Transparency notice published
    25 Mar 2025, 10:51 GMT
    UK5
  2. Contract award notice published
    3 Apr 2025, 11:37 BST
    UK6
  3. Contract signature expected
    16 Apr 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £38,7551 award exc. VAT
Awarded toValueDateStatus
IDOX SOFTWARE LTD17 Apr 2025 – 31 Mar 2026 · up to 31 Mar 2027Extensions: Option to extend for one further period of 12 months if the Council still requires this service. £38,75526 Mar 2025Awarded

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • IDOX Software LtdAwarded supplierGB-PPON: PYXN-6943-DMZG Unit 5, Woking 8, Forsyth Road, Woking, South East, GU21 5SBContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender