Official UK procurement notice
Provision of Travel Management Services Framework for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies
Authority: Department of Finance (Central government)·Consortium: 76 public authorities
What is being bought
Published requirement descriptionThe Framework Agreement will provide a fully managed Travel Management Service for all UK and International Travel, accommodation and any other associated services that aid Business, Non-staff, Patient, Student and Security Personnel travel. The range of Travel Services will cover as a minimum Air, Rail, Ferry, Car Hire, Taxi / onward road travel, Car parking, Accommodation and Hotel Conferencing and travel insurance. This Framework Agreement will allow the Participating bodies listed in the Specification Schedule to establish a Call-off Contract with the successful Contractor to provide their Travel services when required. There is no commitment to the usage, volume or value of services required under this Framework.
CPV: Travel management services
How this framework works
From the published notice- Places
- up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£75,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- AC1 Key personnel: 4.5%
- AC2 General and Core Service Requirements: 7.5%
- AC3 Booking Systems including online self-booking tool and offline booking processes: 8%
- AC5 Client Specific Travel Service Requirements: 7.5%
- AC6 Servicing the Contract: 6.5%
- AC7 Payment and Invoicing: 6.5%
- AC8 Transition and Implementation: 5%
- AC9 Transaction Fees: 50%
- AC4 Social Considerations: 4.5%
Published award criteria (9)
- AC1 Key personnel: 4.5
- AC2 General and Core Service Requirements: 7.5
- AC3 Booking Systems including online self-booking tool and offline booking processes: 8
- AC4 Social Considerations: 4.5
- AC5 Client Specific Travel Service Requirements: 7.5
- AC6 Servicing the Contract: 6.5
- AC7 Payment and Invoicing: 6.5
- AC8 Transition and Implementation: 5
- AC9 Transaction Fees: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Provision of Travel Management Services Framework for Northern Ireland…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Feb 2021, 09:56 GMT
- Last source update
- 31 Mar 2021, 16:16 BST
- Award evaluation window
- 8 Mar 2021 – …
- FTS notice number
2021/S 000-006702- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028f3bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
The successful Contractor’s performance will be managed as per the specification and conditions of contract.
- Review procedure
CPD has complied with the Public Contracts Regulations 2015 (as amended). As only one tender was received the Authority did not apply a standstill period.
Publisher note: The successful Contractor’s performance on this Contract will be managed as per the specification and regularly monitored (see https://www.finance-ni.gov.uk/publications/procurement-guidance-note-0112-contract-management-principles-and-procedures). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be grounds for termination of the contract at the Contractors expense. In lieu of termination they may be issued with a Notice of Written Warning or a Notice of Unsatisfactory Performance. A central register of such Notices for supplies and services contracts will be maintained and published on the CPD website. . Any contractor in receipt of multiple Notice of Written Warning or Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. The value of spend under this framework is estimated to be in the range of £60-£75 million. There is however no commitment to the usage, volume or value of services required under this Framework.
How it was run
Official notice- Appointment period ends
- 8 Mar 2021, 15:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bids opened
- 8 Mar 2021, 15:30 GMT
Timeline
8 Mar 2021 → 6 Jun 2021 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown8 Mar 2021, 15:00 GMT
- Bids opened8 Mar 2021, 15:30 GMT
- Notice published31 Mar 2021, 16:16 BST
- Bids must remain valid until6 Jun 2021, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete31 Mar 2021, 16:16 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract
- Signed
- 30 Mar 2021
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The Framework Agreement will provide a fully managed Travel Management Service for all… | 1bids · 1 electronic · 1 from abroad | 1 | — | £60,000,000 – £75,000,000 |
| Whole notice | — | — | — | £60,000,000 – £75,000,000 |
Contracting authority & participating public bodies
24 public bodies on the noticeConsortium members and other public bodies
- Agri-Food and Biosciences Institute NIContracting authority
- Armagh ObservatoryContracting authority
- Armagh PlanetariumContracting authority
- Arts Council of Northern IrelandContracting authority
- Attorney General for Northern IrelandContracting authority
- Belfast Health and Social Care TrustContracting authority
- Business Services OrganisationContracting authority
- Charity Commission for Northern IrelandContracting authority
- Commission for Victims and SurvivorsContracting authority
- Commissioner for Children and Young People for Northern IrelandContracting authority
- Community Relations CouncilContracting authority
- Council for the Curriculum Examinations and AssessmentContracting authority
- Department for Communities NIContracting authority
- Department for Infrastructure NIContracting authority
- Department for the Economy NIContracting authority
- Department of Agriculture Environment and Rural Affairs NIContracting authority
- Department of Education NIContracting authority
- Department of Health NIContracting authority
- Department of Justice NIContracting authority
- Education Authority NIContracting authority
- Equality Commission for Northern IrelandContracting authority
- FE Belfast Metropolitan CollegeContracting authority
- FE North West Regional CollegeContracting authority
Framework contractors & participating bidders
1 commercial party on the notice- WORLD TRAVEL CENTRE LTDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria