Find a TenderClosed
Published 29 Jun 2022, 11:10 BST

Official UK procurement notice

PS-22-109 - External Envelope Enhancement Programme (PRJ0013246)

Official notice

Authority: East Ayrshire Council (Local council)

WorksOpen procedure
Published estimate£28,000,000exc. VAT
Submissions closed 5 Aug 2022

What is being bought

Published requirement description

Name: External Envelope Enhancement Programme 2022/2024.

Nature: Replacement of roof coverings, removal of chimneys, renewal of rainwater goods, waste pipes and fascias/soffits, door canopies, new PV installation, repairs and rendering to existing external walls, cavity wall insulation, new external doors and windows.

Location: Drongan, Auchinleck and Muirkirk

Length of contract: 18 months, running from award until 31/03/24, plus option of two one year extensions. Please note year two will finish 31/03/24, in line with the financial year end. The estimated budget per annum is 7m GBP and the number of addresses completed per annum is estimated to be 450 per calendar year. The number of addresses complete will be determined by the scope of works required to each property. The number of properties in completed in year 2023/24, will require to be around 600, due to the reduced numbers carried out in 2022/23.

  • Recurrence: 2 Years

CPV: Building construction work · Construction work for houses · Construction work for multi-dwelling buildings and individual houses · Installation of door and window frames · Installation of doors and windows · Installation of doors and windows and related components · Installation of windows · Roof-covering and roof-painting work · Roof-covering work · Solar panel roof-covering work · Thermal insulation work

The lotProcurement structure

single lot · no lot value published

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation2
  • Suitability

    For the purpose of this Contract, all Electrical Subcontractors (including the Main Contractor if appropriate) proposed to be used on this Project must have Registration with either ‘NICEIC (Approved Contractor Scheme)’ or ‘SELECT (Approved Certifier of Construction Scheme)’ throughout the entire Contract period, and all Employees (including Employees of Electrical Subcontractors) must have appropriate trade certification.

    For the purpose of this Contract, all Mechanical Subcontractors (including the Main Contractor if appropriate) proposed to be used on this Project must have Registration with either ‘B&ES Association (Member status)’ or ‘CIPHE (Member status)’ throughout the entire

    Contract period, and all Employees of Mechanical Subcontractors must have appropriate trade certification.

    For the purpose of this Contract, all Gas Sub-Contractors (including the Main Contractor if appropriate) must be on the current Capita Gas Safe Register of Gas Installers at a commercial level throughout the entire Contract period.

    For the purpose of this Contract, the Asbestos removal Contractor proposed to be used on this Project must hold an Asbestos Removal Licence (issued by the HSE) throughout the entire Contract period, and all employees must have appropriate certification.

    For the purpose of this Contract, the company which will carry out the Solar Photovoltaic installation must be on the current Microgeneration Certification Scheme (MCS) database of certified installers at the time …

  • Economic & financial standing

    Financial Standing

    The Council shall commission an independent third party business credit report from Creditsafe Business Solutions Ltd using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Credit Score of 30 out of 100 will have their submission regarded as a “Fail” and will not be considered further. Where a Tenderer receives a Credit Score of between 30-50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.

    Risk or Credit reports from other agencies will not be considered.

    It is the Tenderers responsibility to ensure that all information held by Creditsafe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Creditsafe scores are accurate by the due submission date.

    Insurances

    It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below.

    Public & Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.

    Employers…

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2 Years
First published
29 Jun 2022, 11:10 BST
Last source update
29 Jun 2022, 11:10 BST
Award evaluation window
5 Aug 2022 – …
FTS notice number
2022/S 000-017717
Classification (CPV)
Building construction workConstruction work for housesConstruction work for multi-dwelling buildings and individual housesInstallation of door and window framesInstallation of doors and windowsInstallation of doors and windows and related componentsInstallation of windowsRoof-covering and roof-painting workRoof-covering workSolar panel roof-covering work
+1 moreThermal insulation work
Delivery area
Scotland (UKM93)
Official registry OCID
ocds-h6vhtk-034bdb Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21716. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: n/a Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as: - Targeted recruitment and training (providing employment and training opportunities / Apprenticeships) - SME and social enterprise development - Community engagement As part of your response to the Quality criteria, Tenderers are requested to provide an outline of all community benefits you can offer for this contract. (SC Ref:698508)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
5 Aug 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
5 Aug 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

29 Jun 2022 → 5 Aug 2022 · 3 dates
  1. Notice published
    29 Jun 2022, 11:10 BST
  2. Submission deadline
    5 Aug 2022, 12:00 BST
  3. Bids opened
    5 Aug 2022, 12:00 BST

Contracting authority & participating public bodies

East Ayrshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Corporate Procurement Team, London Road HQ, Kilmarnock, Scotland, KA3 7BUContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Kilmarnock Sheriff CourtReview body Kilmarnock

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria