Official UK procurement notice
PSQ - Provision of a Video Management System
Authority: Mayor's Office for Policing and Crime (Central government)
What is being bought
Published requirement descriptionThe scope of this procurement exercise will be assed via a Competitive Flexible procedure under The Procurement Act 2023.
The Authority requires a supplier to design, supply, install, configure, integrate, test, commission, support, and maintain a comprehensive Video Surveillance System (VSS) and Security Management System (SMS) across all designated of the Authorities sites.
The Supplier shall deliver:
•A fully operational Genetec based SMS platform aligned to an agreed High-Level and Low-Level Design (HLD/LLD).
•Integration of all relevant security subsystems including CCTV, Access Control Systems (ACS) and Intruder Detection Systems (IDS).
•Installation, upgrade, replacement, and lifecycle management of CCTV infrastructure.
•Full interoperability with defined legacy devices and standards based future technologies
•All required project documentation including designs, implementation plans, test plans, commissioning records, asset registers, and handover packs.
•Ongoing support services including maintenance, reporting, service management, and technical assurance activities.
The Supplier shall also provide:
•Service performance reporting (monthly and quarterly) covering availability, incidents, and SLA compliance.
•Support for security assurance activities including IT Health Checks (ITHC) and accreditation
•Optional professional services (time and materials) for ad-hoc enhancements and consultancy.
- How the procedure runs: Two Stage Competitive Flexible Procedure under The procurement Act 2023.. Stage 1 - PSQ Stage 2 - Final tender 10 suppliers will be invited to stage 2 following evaluation of stage 1. Under Section 31 the Authority reserves the right to issue updated versions all documents to Suppliers as and when the need arises, in order to reflect the corresponding stage of the Competitive Flexible Procedure, together with any changes to the Procurement or any other new information. The Authority reserves the right to refine Award Criteria at subsequent stages of the Procurement, under Section 24 of the Act.
CPV: Closed-circuit surveillance system · Closed-circuit television cameras · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£400,000
- Condition of participationshortlisting
The 10 highest scoring suppliers from Stage one PSQ will progress to Stage 2.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- VMS System - PSQ - Stage 1: VMS System Stage 1 - PSQ - 100% technical weighting.
- VMS System - Stage 2: VMS System Stage 2 - Tender - 70% (includes Social Value, Commercial and Technical)
- VMS System - Stage 2: VMS System Stage 2 - Tender - 30% Price
- Condition of participationshortlisting
The 10 highest scoring suppliers from Stage one PSQ will progress to Stage 2.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Jul 2026, 16:44 BST
- Last source update
- 13 Jul 2026, 16:44 BST
- Award evaluation window
- Submission end – 23 Sept 2026
- Authority reference
2785- FTS notice number
2026/S 000-065791- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06c9efFind a Tender
- How it runs
Two Stage Competitive Flexible Procedure under The procurement Act 2023..
Stage 1 - PSQ
Stage 2 - Final tender
10 suppliers will be invited to stage 2 following evaluation of stage 1.
Under Section 31 the Authority reserves the right to issue updated versions all documents to Suppliers as and when the need arises, in order to reflect the corresponding stage of the Competitive Flexible Procedure, together with any changes to the Procurement or any other new information.
The Authority reserves the right to refine Award Criteria at subsequent stages of the Procurement, under Section 24 of the Act.
How it was run
Official notice- Requests to participate (first stage)
- 6 Aug 2026, 16:00 BST
- Submission deadline
- 6 Aug 2026, 16:00 BST
- Clarification deadline
- 27 Jul 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All tender documents and means to participate can be found under the VMS procurement in this link:
Timeline
13 Jul 2026 → 5 Oct 2026 · 5 dates- Tender notice published106 days ago13 Jul 2026, 16:44 BST
- Clarification questions by92 days ago27 Jul 2026, 16:00 BST
- Submission deadline82 days ago6 Aug 2026, 16:00 BST
- Award decision expected by34 days ago23 Sept 2026, 23:59 BST
- Contract starts23 days ago5 Oct 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published13 Jul 2026, 16:44 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender