Official UK procurement notice
Public Affairs and Crisis Communication Support
Authority: Milford Haven Port Authority (Public body)
What is being bought
Published requirement descriptionThe Port of Milford Haven is seeking to appoint an experienced agency partner to provide strategic public affairs and crisis communications support.
The full suite of Tender documents can be accessed via the link: mhpa.sharepoint.com/:f:/s/O365Tenders/Ig… ↗
- How the procedure runs: The procurement will comprise the following stages: Assessment of mandatory pass/fail requirements. Evaluation of written quality submissions. Evaluation of commercial submissions. Following evaluation of the written quality and commercial submissions, PoMH may shortlist Tenderers to participate in the Presentation Stage. Shortlisting will be based on the interim evaluation scores achieved during the written quality and commercial evaluation stages. Presentation interviews with shortlisted Tenderers.
CPV: Public relations services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£165,000
- Economic & financial standing
Included within the tender.
- Technical & professional ability
Included within the tender.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Written Quality Evaluation: 25%
- Presentation Stage: 25%
- Commercial Submission: 50%
Published award criteria (3)
- Written Quality Evaluation: Evaluation of the Tenderer's written response to the quality questions, including understanding of the Port's requirements, service delivery approach, relevant experience, crisis communications capability, delivery team, contract management and social value.
- Commercial Submission: Evaluation of the Tenderer's Commercial Return, including Essential Services, Optional Call-Off Services and applicable resource rates, in accordance with the Commercial Evaluation Methodology set out in the ITT.
- Presentation Stage: Evaluation of the Tenderer's presentation, including understanding of the Port of Milford Haven, proposed approach, key personnel, strategic thinking, crisis communications capability, cultural fit and responses to questions raised by the evaluation panel.
- Economic & financial standing
Included within the tender.
- Technical & professional ability
Included within the tender.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 29 Sept 2026, 10:40 BST
- Last source update
- 12 Oct 2026, 18:52 BST
- Award evaluation window
- Submission end – 4 Dec 2026
- FTS notice number
2026/S 000-091704- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077c1dFind a Tender
- How it runs
The procurement will comprise the following stages:
Assessment of mandatory pass/fail requirements.
Evaluation of written quality submissions.
Evaluation of commercial submissions.
Following evaluation of the written quality and commercial submissions, PoMH may shortlist Tenderers to participate in the Presentation Stage. Shortlisting will be based on the interim evaluation scores achieved during the written quality and commercial evaluation stages.
Presentation interviews with shortlisted Tenderers.
How it was run
Official notice- Submission deadline
- 26 Oct 2026, 09:00 GMT
- Clarification deadline
- 19 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please submit tenders via Sell2wales post-box
Timeline
29 Sept 2026 → 14 Dec 2026 · 6 dates- Tender notice published28 days ago29 Sept 2026, 10:40 BST
- Latest notice published15 days ago12 Oct 2026, 18:52 BST
- Clarification questions by8 days ago19 Oct 2026, 12:00 BST
- Submission deadline41h ago26 Oct 2026, 09:00 GMT
- Today28 Oct 2026
- Award decision expected byin 37 days4 Dec 2026, 23:59 GMT
- Contract startsin 46 days14 Dec 2026
Notice history
3 events · 3 releases on Find a Tender · since 29 Sept 2026- Tender notice published29 Sept 2026, 10:40 BSTUK4
- Tender notice published2 Oct 2026, 17:05 BSTUK4
- Tender notice published12 Oct 2026, 18:52 BSTUK4
Published amendments (2)
Tenderers should note that the maximum available budget for the Essential Services is £150,000 in total for the initial three-year contract period.
For clarity, the Commercial Return - Call-Off Services tab has been updated to include two new columns: "Notional Usage Assumption" and "Total (Unit Price × Usage Assumption)". If you have already downloaded the Commercial Return document, please ensure you download the updated version before completing and submitting your tender response.
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender