Find a TenderAwarded without competition

Published 22 Jul 2024, 11:00 BST

Official UK procurement notice

Pupil Devices - Bedrock Learning

Authority: Inspiration Trust (Public body)

GoodsAward procedure without prior publication of a call for competition

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Radio, television, communication, telecommunication and related equipment (32) Delivery: East of England (UKH14)

Awarded value£385,451published contract · exc. VAT

Awarded 10 Jul 2024no call for competition

Awarded to XMA Limited

What is being bought

Published requirement description

Purchase of devices to provide pupils across the Trust with access to online resources enabling learning.

CPV: Computer accessories · Computer terminals · Telephone headsets

The lotProcurement structure

single lot · no lot value published

Lot #1The Inspiration Trust require 1056 Windows 11 laptops/notebooks with minimum i3…Awarded

The Inspiration Trust require 1056 Windows 11 laptops/notebooks with minimum i3 processor, 8Gb RAM, 256Gb Storage. The devices should have USB, WiFi6, Headphone Ports.

In addition we would like 6500 sets of in-ear headphones.

33 x 32 bay charging trolleys are also required for storage and charging of devices when not in use.

These will either be purchased outright or over a 3 year lease that will form pat of the Trusts student device refresh cycle.

Delivery: East of England · Inspiration Trust schools located throughout Norfolk and Suffolk.

Extensions: 3 Year Lease of devices and associated charging trolleys. Devices paid for on an annual rental agreement.

30231100 Computer terminals 30237200 Computer accessories 32551300 Telephone headsets

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 22 Jul 2024, 11:00 BST
Last source update: 22 Jul 2024, 11:00 BST
Authority reference: SS-002
FTS notice number: 2024/S 000-022633
Classification (CPV): Computer accessoriesComputer terminalsTelephone headsets
Delivery area: East of England (UKH14)
Official registry OCID: ocds-h6vhtk-048333 Find a Tender

Why no open competition: No tenders or no suitable tenders/requests to participate in response to restricted procedure
Published justification: The award of this contract is happening because we need a large number of devices to be delivered to our Trust to support a new learning initiative provided by our Trustee's aimed at increasing pupil reading levels.
XMA have worked with our Trust across all our schools and have built a good relationship with staff understanding our ICT requirements. They are a trusted provider of technology and support to our Trust. XMA have always provided goods at best value and been transparent where they have not been able to achieve this.
XMA have always been able to provide devices and services in the quantity required on time. When benchmarked against other suppliers others were more expensive and couldn't deliver the equipment in the required time.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £385,4511 contract exc. VAT

Bids received 1

Contracts signed 1latest 10 Jul 2024

Awarded to	Value	Date	Status
XMA LimitedDigital Workplace: Hardware (Link 3)	£385,451 †	—	Awarded

Contracts

Digital Workplace: Hardware (Link 3) · XMA Limited
Signed
10 Jul 2024
Value
£385,451
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

INSPIRATION TRUST

Contracting authorityPublic bodyRegional or local authorityEducation GB-COH: 08179349 28 Bethel Street, NORWICH, East of England, NR21NRContact name, email, phone

Dispute resolution & review bodies

Inspiration TustReview body Norwich

Bidders & participating suppliers

1 commercial party on the notice

XMA LimitedAwarded supplierGB-COH: 02051703 Nottingham, East Midlands

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.