Official UK procurement notice
Purchasing, Distribution and Administration of Solid Fuel Benefits
Authority: Department for Business, Energy & Industrial Strategy (Central government)
What is being bought
Published requirement descriptionThe purpose of this Prior Information Notice is to alert potential suppliers to an opportunity in relation to a potential requirement to support the Department for Energy Security and Net Zero (“DESNZ”) deliver its legal obligations in relation to historic concessionary fuel liabilities.
DESNZ wishes to commission a contract to manage the purchasing, distribution, and administration of solid fuel benefits to qualifying individuals under the National Concessionary Fuel Scheme (NCFS).
We are looking to contract a supplier for up to 6 years (likely to be split into an initial 3 year term with an option to extend for an additional 3 years subject to requirements) to manage all aspects of the solid fuel supply element of the NCFS to around 3400 concessionaires who receive their concessionary fuel entitlement through a delivery of solid fuel. This number is declining in line with mortality rates. We expect the contract to commence on 29th March 2025 when a predicted 2680 concessionaires will remain.
It is a demand led contract based on decreasing numbers with a number of variables and uncertainties. We therefore require a flexible service which allows for a decrease of the business and unpredicted changes in requirements.
CPV: Coal and coal-based fuels · Fuels · Solid fuels
The lotProcurement structure
single lot · no lot value publishedLot #1The full requirements will be set out in the specification but will include:Planned
The full requirements will be set out in the specification but will include:
Purchase of all solid fuels – see Annex A for the list of current fuels.
Delivery of solid fuel to households across Great Britain (England, Scotland, and Wales)
General administration of services to Beneficiaries including correspondence relevant to the services eg issuing the delivery letter annually
Effective liaison with the National Concessionary Fuel Office (a trading name of Capita Pension Solutions Limited)
The support services are likely to include:
Provision of information and reporting to the Department on beneficiary numbers, deliveries, operations, complaints, and financial data
Stakeholder communication with relevant parties
Financial forecasting, modelling and in year monitoring
Governance, including fraud controls, audit and risk management
Business Continuity and Disaster Recovery arrangements
Data handling compliance including GDPR considerations and cyber security provisions
Effective IT systems to enable regular data exchanges with the National Concessionary Fuel Office
Transition management to enable the contract to go live on 29th March 2025
Exit management including full cooperation with DESNZ and others as required. Additional information: Please access the event in the link below to review questions and upload your responses as a PDF document via the following Jaggaer link
beisgroup.ukp.app.jaggaer.com/go/90019233018B3DA49DBC ↗
To register for a Jaggaer account please follow this link –
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 18 Oct 2023, 17:31 BST
- Last source update
- 18 Oct 2023, 17:31 BST
- FTS notice number
2023/S 000-030827- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040d37Find a Tender
Publisher note: Please access the event in the link below to review questions and upload your responses as a PDF document via the following Jaggaer link https://beisgroup.ukp.app.jaggaer.com/go/90019233018B3DA49DBC To register for a Jaggaer account please follow this link – https://beisgroup.ukp.app.jaggaer.com/ Responses need to be submitted by Monday 20th November 2023 13:00, following this the notice will end.
How it was run
Official notice- Submission deadline
- —
Timeline
18 Oct 2023 → 18 Oct 2023 · 2 dates- Tender notice expected18 Oct 2023, 00:00 BST
- Notice published18 Oct 2023, 17:31 BST
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.