Official UK procurement notice
Purchasing of Catering Equipment, Maintenance & Servicing
Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThis procurement relates to the provision of catering equipment and associated
maintenance and servicing services for the new Velindre Cancer Centre (nVCC).
The requirement supports the delivery of a fully operational catering facility
designed to meet the needs of patients, staff and visitors within a modern
healthcare environment.
- No preliminary market engagement: There is no requirement for pre market engagement, procurement is due to new construction of Hospital.
CPV: Kitchen equipment, household and domestic items and catering supplies
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2 together) · evaluation weights differ by lotLot #1Purchasing of Catering equipmentAwardedPublished value£1
The requirement is to purchase catering equipment for the Nvcc hospital, some items will be required to be delivered November 2026 and the rest February - March 2027. Please note these dates are indicative and subject to change with any delays in the construction of the hospital.
Lot #2Maintenance & ServicingAwardedRenewalPublished value£1
This Lot is for the provision of comprehensive servicing and maintenance of commercial catering equipment installed at the new Velindre Cancer Centre.
The successful contractor will be responsible for delivering planned preventative maintenance (PPM), reactive maintenance, emergency breakdown support, repairs, replacement parts, asset management and lifecycle reporting to ensure all catering equipment remains safe, compliant and fully operational throughout the contract term.
The service will include 24 hours a day, 7 days a week, 365 days a year breakdown support, defined response times based on service criticality, annual condition surveys, maintenance reporting, asset register updates, quarterly KPI reporting and attendance at contract management meetings. The contractor will also be required to provide recommendations for equipment lifecycle replacement and continuous service improvement.
All services must be delivered in accordance with relevant UK legislation, NHS standards, manufacturer recommendations and applicable health and safety requirements. The initial contract term will be three years, with the option to extend for a further two years on a one-year-plus-one-year basis.
- Economic & financial standing
Please see documents
- Technical & professional ability
Please see documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Purchasing of Catering equipment | 60% | 40% | |
| 2 · Maintenance & Servicing | 40% | 60% |
- Price carries 40–60 points depending on the lot. Read the split per lot below.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Jul 2026, 10:52 BST
- Last source update
- 14 Sept 2026, 08:59 BST
- Award evaluation window
- Submission end – 1 Sept 2026
- Authority reference
VEL-ITT-63350- FTS notice number
2026/S 000-062121- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06c215Find a Tender- Contract terms summary
Please see tender documents - 30 days payment terms apply
- Risks
The project is a new construction, delivery dates could vary.
How it was run
Official notice- Submission deadline
- 31 Jul 2026, 12:00 BST
- Clarification deadline
- 24 Jul 2026, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To complete your formal proposal, please access the ITT via the Bravo eTenderwales portal where you will find a full suite of tender documentation. 1. Register your company on the eSourcing portal (this is only required once) —Browse the eSourcing portal: etenderwales.bravosolution.co.uk ↗ and click the link to register —Accept the T’s & C’s and click "continue" —Enter your correct business/user details 2. Express an Interest in the tender —Login to the portal with the username/password —Click the "ITT open to all suppliers" link. —Click on ITT_125707. —Click the "express interest "button at the top of the page —This will move the ITT into your "my ITTs" page (this is a secure area reserved for your projects only) —You can now access any attachments by clicking "buyer attachments" in the "ITT details" box 3. Responding to the tender —Click "my response" under "ITT details", you can choose to "create response" or to "decline to respond" (please give a reason if declining) —You can now use the "messages" function to communicate with the buyer and seek any clarification —Note the deadline for completion, and then follow the on screen instructions to complete the ITT. NOTE: The authority is using eTenderwales to carry out this procurement process.
Timeline
2 Jul 2026 → 14 Sept 2026 · 8 dates- Tender notice published118 days ago2 Jul 2026, 10:52 BST
- Clarification questions by96 days ago24 Jul 2026, 00:00 BST
- Submission deadline89 days ago31 Jul 2026, 12:00 BST
- Assessment summaries sent69 days ago20 Aug 2026, 00:00 BST
- Award decision expected by56 days ago1 Sept 2026, 23:59 BST
- Standstill ends55 days ago2 Sept 2026, 23:59 BST
- Contract starts44 days ago14 Sept 2026, 00:00 BST
- Latest notice published44 days ago14 Sept 2026, 08:59 BST
Notice history
6 events · 3 releases on Find a Tender · since 2 Jul 2026- Tender notice published2 Jul 2026, 10:52 BSTUK4
- Contract award notice published21 Aug 2026, 10:09 BSTUK6
- Status changed to complete21 Aug 2026, 10:09 BST
- Contract signature expected4 Sept 2026, 23:59 BSTscheduled
- Contract details notice published14 Sept 2026, 08:59 BSTUK7
- Buyer details updated14 Sept 2026, 08:59 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Purchasing of Catering equipment1 award | |||
| catertechProcurement of Catering equipment, Maintenance & Servicing (Lot 1)4 Sept 2026 – 30 Apr 2027 | £442,785 | 7 Aug 2026 | Awarded |
| Lot 2 · Maintenance & Servicing1 award | |||
| catertechProcurement of catering equipment, maintenance & servicing (Lot 2)4 Sept 2026 – 3 Sept 2029 · up to 3 Sept 2031Extensions: 1+1 years | £26,040 | 7 Aug 2026 | Awarded |
Contracts
Purchasing of Catering Equipment, Maintenance & Servicing · catertech
- Signed
- 3 Sept 2026
- Value
- £442,785
- Period
- 7 Sept 2026 – 6 Sept 2029 · up to 6 Sept 2031 with extensions
- Status
- active
- Extensions
- Extension option for 2 years
9 agreed KPIs: Delivery & Installation Performance · Delivery & Installation Performance · Delivery & Installation Performance …
- Delivery & Installation Performance
- Delivery & Installation Performance
- Delivery & Installation Performance
- Quality & Compliance
- Quality & Compliance
- Quality & Compliance
- Reporting & Contract Management
- Customer & Stakeholder Satisfaction
- Customer & Stakeholder Satisfaction
Purchasing of Catering Equipment, Maintenance & Servicing · catertech
- Signed
- 3 Sept 2026
- Value
- £13,020
- Period
- 7 Sept 2026 – 6 Sept 2029 · up to 6 Sept 2031 with extensions
- Status
- active
- Extensions
- Option to extend for 2 years
11 agreed KPIs: Quality & Compliance · Maintenance and service Performance (LOT 2) · Maintenance and service Performance (LOT 2) …
- Quality & Compliance
- Maintenance and service Performance (LOT 2)
- Maintenance and service Performance (LOT 2)
- Maintenance and service Performance (LOT 2)
- Response Times
- Response Times
- Response Times
- Response Times
- Reporting & Contract Management
- Reporting & Contract Management
- Reporting & Contract Management
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Purchasing of Catering equipment | 2final-stage tenders | 2 | 0 | — |
| 2 · Maintenance & Servicing | 1final-stage tenders · 2 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- catertechAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender