Rennovation of Halton Village Hall: closed tender [#0550ab]

What is being bought5 lots · detail below

Published requirement description

Renovation Works to Halton Village Hall, Buckinghamshire

Procurement Description:

Halton Parish Council invites tenders from suitably qualified and experienced contractors to carry out renovation and remedial works at Halton Village Hall, a Victorian heritage building located in Halton, Buckinghamshire.

Additional Work Policy

Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.

The project aims to preserve and enhance the building's historic character while improving safety, accessibility, and sustainability. The works are informed by a detailed condition survey and heritage design report, and must be delivered using appropriate conservation techniques and environmentally responsible practices.

The works are divided into five lots, and tenderers may bid for one or more:

Lot Description Original Cost VAT (20%) Total Incl. VAT

1 External Works 58000 11600 69600

2 Roofing Works 7000 1400 8400

3 Windows 20000 4000 24000

4 Internal Works 10000 2000 12000

5 Access Improvements 30000 6000 36000

Total (excluding fees) 125000 25000 150000

*Lot 1 - External Works:

Removal of inappropriate masonry paint, lime re-rendering, brick and mortar repairs, drainage improvements, and external joinery restoration.

*Lot 2 - Roofing Works:

Repairs to slipped and frost-damaged tiles, repointing verges and ridges, and moss and valley clearance using traditional methods.

*Lot 3 - Windows:

Removal and specialist restoration of a large historic leaded and stained-glass window on the north elevation, with a new oak frame.

*Lot 4 - Internal Works:

Internal lime plaster repairs to damp-affected areas, floor and ceiling repairs, and improvements to ventilation and subfloor access.

*Lot 5 - Entrance and External Access Improvements:

Redesign of the entrance and parking layout to improve accessibility and safety, including landscaping and ramping.

The anticipated total value of all works (excluding VAT) is approximately £125,000 with a project duration of approximately 6 -12 month months, starting 5 Jan 2026.

Halton Parish Council seeks contractors who:

*Have experience with heritage and conservation projects

Use traditional materials and sustainable building practices
Operate locally or can demonstrate benefit to the local community
Prioritise eco-friendly methods, waste reduction, and local sourcing

-Tender Requirements:

Submissions must include:

Cover letter
Methodology and approach (with heritage and sustainability considerations)
Itemised cost breakdown by lot with sufficent detail to enable funding.
Delivery timeline
Evidence of relevant experience and case studies
Two references from recent similar projects
Insurance certificates
Details of key personnel and subcontractors
Risk assessments and method statements

Additional Notes:

The contract award is subject to funding confirmation and satisfactory references.

*Tenders received after the deadline may not be considered.

Contractors must comply with all relevant health and safety, environmental, and safeguarding legislation.
The selected contractor(s) will be expected to maintain these standards throughout the project.
The Parish Council is committed to sustainable practices and encourages tenderers to demonstrate how their approach contributes to environmental responsibility and community benefit.

-Site Inspection and Clarifications:

A site visit is strongly recommended

Contractors may arrange access to the site by contacting:

Fiona Richardson

Clerk to Halton Parish Council

Clerk@halton-pc.gov.uk

01296 626073

All clarification questions must be submitted in writing by 31th July 2025

Tenders Submitted by 15 August 2025

CPV: Buildings of particular historical or architectural interest · Refurbishment work

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£150,000 together) · same conditions of participation on every lot

Lot #1External WorksRenewal 1 yrSMEVCSEPublished value£69,600

Removal of inappropriate masonry paint and application of breathable paint systems

Re-rendering of the eastern elevation with traditional lime render

Brick and mortar repairs using lime mortar, especially to plinths and damp-affected areas

Clearing and redesigning drainage channels and rainwater management systems (including removal of poorly installed French drain)

Realignment of downpipes and new connections to existing drainage at rear kitchen wall

External joinery repairs to gable timbers, soffits, and timber lintels

Redecoration using suitable preservative and breathable paint systems

Contract period: 5 Jan 2026 – 5 Jan 2027 (1 yr) · up to 3 Mar 2027 with extensionsValue: £69,600 exc. VAT · £69,600 inc. VAT

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.

45212350 Buildings of particular historical or architectural interest 45453100 Refurbishment work

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Conditions of Participation
Tenderers must meet the following minimum requirements:
- Proven experience in heritage or conservation building projects.
- Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs).
- Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred.
- Commitment to sustainable construction and use of local suppliers where possible.
- Valid public liability insurance (min. £5 million) and employer's liability insurance (min. £10 million).
- Compliance with all relevant health and safety, environmental, and safeguarding regulations.
- Ability to provide risk assessments and method statements for the proposed works.
- Two references from similar projects completed within the last five years.

Lot #2Roofing WorksRenewal 1 yrSMEVCSEPublished value£8,400

Replacing frost-damaged tiles, slipped tiles, and ridge tiles with heritage-matched materials

Mortar repairs to verges and ridge lines using lime mortar

Clearing moss, reseating tiles in valleys, and inspecting flashing for defects

Monitoring and minor repair of EPDM and clerestory roof junctions

Contract period: 5 Jan 2026 – 5 Jan 2027 (1 yr) · up to 3 Mar 2027 with extensionsValue: £8,400 exc. VAT · £8,400 inc. VAT

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.

45212350 Buildings of particular historical or architectural interest 45453100 Refurbishment work

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Conditions of Participation
Tenderers must meet the following minimum requirements:
- Proven experience in heritage or conservation building projects.
- Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs).
- Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred.
- Commitment to sustainable construction and use of local suppliers where possible.
- Valid public liability insurance (min. £5 million) and employer's liability insurance (min. £10 million).
- Compliance with all relevant health and safety, environmental, and safeguarding regulations.
- Ability to provide risk assessments and method statements for the proposed works.
- Two references from similar projects completed within the last five years.

Lot #3WindowsRenewal 1 yrSMEVCSEPublished value£24,000

Removal and restoration of the large historic leaded window, with Oak Frame, on the north elevation, including reuse of decorative elements (to be undertaken by specialist joiner/glazier)

Ensuring all windows are adequately sealed and capable of passive ventilation

Contract period: 5 Jan 2026 – 5 Jan 2027 (1 yr) · up to 3 Mar 2027 with extensionsValue: £24,000 exc. VAT · £24,000 inc. VAT

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.

45212350 Buildings of particular historical or architectural interest 45453100 Refurbishment work

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Conditions of Participation
Tenderers must meet the following minimum requirements:
- Proven experience in heritage or conservation building projects.
- Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs).
- Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred.
- Commitment to sustainable construction and use of local suppliers where possible.
- Valid public liability insurance (min. £5 million) and employer's liability insurance (min. £10 million).
- Compliance with all relevant health and safety, environmental, and safeguarding regulations.
- Ability to provide risk assessments and method statements for the proposed works.
- Two references from similar projects completed within the last five years.

Lot #4Internal WorksRenewal 1 yrSMEVCSEPublished value£12,000

Internal plaster repairs with lime plaster, especially to areas affected by moisture ingress

Targeted inspection and potential replacement of suspended timber floor elements where deflection and damp conditions are noted

Improvement of ventilation and subfloor access

Patch repairs to ceilings, especially WC and stairwell areas affected by external damp

Contract period: 5 Jan 2026 – 5 Jan 2027 (1 yr) · up to 3 Mar 2027 with extensionsValue: £12,000 exc. VAT · £12,000 inc. VAT

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.

45212350 Buildings of particular historical or architectural interest 45453100 Refurbishment work

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Conditions of Participation
Tenderers must meet the following minimum requirements:
- Proven experience in heritage or conservation building projects.
- Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs).
- Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred.
- Commitment to sustainable construction and use of local suppliers where possible.
- Valid public liability insurance (min. £5 million) and employer's liability insurance (min. £10 million).
- Compliance with all relevant health and safety, environmental, and safeguarding regulations.
- Ability to provide risk assessments and method statements for the proposed works.
- Two references from similar projects completed within the last five years.

Lot #5Entrance and External Access ImprovementsRenewal 1 yrSMEVCSEPublished value£36,000

The Halton Parish Council wishes to explore improvements to the entrance area and adjacent parking to enhance accessibility, safety, and the visual appeal of the Village Hall. The condition survey identified several concerns and opportunities:

Reconfiguration of the parking layout to eliminate unsafe reversing directly in front of the hall entrance

Creation of a landscaped, accessible circulation space in front of the main doors

Adjustments to site levels and ramping, particularly at the entrance

Overhaul of the inner lobby to improve the flow and welcome of the space

Potential minor cutting back or regrading of the boundary wall to accommodate improved access

Tenderers are invited to provide design input or suggestions as part of their submission, including costed options or phased solutions. A modest landscape-led scheme is encouraged, with consideration for sustainable drainage and the use of natural or traditional materials.

Contract period: 5 Jan 2026 – 5 Jan 2027 (1 yr) · up to 3 Mar 2027 with extensionsValue: £36,000 exc. VAT · £36,000 inc. VAT

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.

45212350 Buildings of particular historical or architectural interest

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Conditions of Participation
Tenderers must meet the following minimum requirements:
- Proven experience in heritage or conservation building projects.
- Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs).
- Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred.
- Commitment to sustainable construction and use of local suppliers where possible.
- Valid public liability insurance (min. £5 million) and employer's liability insurance (min. £10 million).
- Compliance with all relevant health and safety, environmental, and safeguarding regulations.
- Ability to provide risk assessments and method statements for the proposed works.
- Two references from similar projects completed within the last five years.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

Conditions of participation · identical on every lot1

Condition of participation
Conditions of Participation
Tenderers must meet the following minimum requirements:
- Proven experience in heritage or conservation building projects.
- Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs).
- Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred.
- Commitment to sustainable construction and use of local suppliers where possible.
- Valid public liability insurance (min. £5 million) and employer's liability insurance (min. £10 million).
- Compliance with all relevant health and safety, environmental, and safeguarding regulations.
- Ability to provide risk assessments and method statements for the proposed works.
- Two references from similar projects completed within the last five years.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Closed
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 20 Jun 2025, 10:39 BST
Last source update: 20 Jun 2025, 10:55 BST
Authority reference: HALTON2025
FTS notice number: 2025/S 000-033970
Latest notice: Tender notice (UK4)
Classification (CPV): Buildings of particular historical or architectural interestRefurbishment work
Delivery area: UK
Official registry OCID: ocds-h6vhtk-0550ab Find a Tender

Contract terms

Reserved participation area: K02000001

How it was run

Official notice

Run through: portal not identified

Electronic submission allowed

Submission deadline: 15 Aug 2025, 23:59 BST
Clarification deadline: 31 Jul 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

clerk@halton-pc.gov.uk

halton-pc.gov.uk ↗

Clerk to Halton Parish Council

Halton Village Hall

Old School Close

Halton

Bucks

Hp22 5NG

Contracting authority & participating public bodies

Halton Parish Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCTN-6897-XHRZ Halton Village Hall, Halton Parish Council, South East, HP22 5NGContact name, email, phone

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specifications
Bidding documents and specifications tenderBidding documents and specificationsPDF
Bidding documents and specifications tenderBidding documents and specificationsPDF

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Jun 2025, 10:55 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Jun 2025, 10:39 BST

Rennovation of Halton Village Hall

What is being bought5 lots · detail below

Lots and requirements (5)Procurement structure

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Contracting authority & participating public bodies

Official documents & specifications (5)

What is being bought5 lots · detail below

Lots and requirements (5)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Contracting authority & participating public bodies

Official documents & specifications (5)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).