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Find a TenderPlanned procurementPreliminary market engagement notice
Published 16 Sept 2026, 08:05 BST

Official UK procurement notice

Request for Information: SharePoint Digital Workplace Transformation Programme

Official notice Competition analysis

Authority: ClwydAlyn Housing (Public body)

GoodsBelow thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: Wales (UKL11)
Planned pipeline value£1pipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 3 yrsends 31 Oct 2029 · starts 1 Nov 2026

What is being bought

Published requirement description

Request for information file link is below.

ClwydAlyn is undertaking preliminary market engagement in relation to a potential SharePoint Digital Workplace Transformation Programme. The purpose of the engagement is to gather information regarding supplier capability, potential solutions, delivery approaches, indicative timescales, costs and relevant market considerations.

The engagement will be conducted through Sell2wales. Suppliers may respond to either of the proposed lots or both and are not required to address areas outside their expertise.

This exercise is not a call for competition, invitation to tender or commitment to purchase. Responses will be used to inform the scope, affordability, lot structure, timetable and route to market for any future procurement.

www.clwydalyn.co.uk/wp-content/uploads/2… ↗

CPV: Networking, Internet and intranet software package

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 3 yrsSME
Contract period: 1 Nov 2026 – 31 Oct 2029 (3 yrs)
Delivery: WalesEligibility: SME eligible
48200000 Networking, Internet and intranet software package

Who is likely to bid for this lot ↓

Pipeline intelligence · planning stage: how this market runs before the tender is published

How ClwydAlyn Housing buys Networking, Internet and intranet software package (CPV 4820), and who usually turns up

ClwydAlyn Housing’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Networking, Internet and intranet software package (CPV 4820) →

1

How the contest usually goes

Winner shares use published awards; bid and price charts use contested lots.

Question for the bid
This buyerClwydAlyn Housing · all categories
The marketNetworking, Internet and intranet software package (CPV 4820)
What to do with it
How often do SMEs win?
i

How often small and medium firms win.

Share of awards where the winner’s size is known.

The counts under this question show how many awards have a known supplier size.

Last 36 months.

Buyer: 9 of 9 known-size awards · market: CPV 4820 · UK-wide, n=23
100%22%

Small firms have won here. Neither number says whether you qualify; it describes who has been winning.

How often do local suppliers win?
i

How often local firms win similar work.

Winners with a registered address in the delivery region, out of awards with a known address.

Local means the winner is registered in the region where that award was delivered.

A local branch does not count if the registered address is elsewhere.

Last 36 months.

Buyer: 6 of 9 known-location awards · market: CPV 4820 · UK-wide, n=20
67%30%

Most of this buyer’s recorded winners were registered in the region where that award was delivered.

How long to a decision?
i

How long buyers here take to decide after bids close.

Middle value in days from the bid deadline to the award date, on competitions that published both.

Only decided tenders count, so slow ones still waiting are not in.

Last 36 months.

Buyer: 4 decided notices · market: division 48 · Wales (Cymru), n=26
30 days64 days

Half of these awards have an award date within 30 days of the bid deadline.

How often single-bid or direct?
i

How often work is awarded with no recorded rival.

Direct awards and tenders where every published lot count shows one bid.

The market share is a minimum: some awards have no bid count.

Thin markets produce this too; it is not proof of a tailored specification.

Last 36 months.

Buyer: exactly 0 of 8 procurements with awards had no recorded rival · market: CPV 4820 · UK-wide, n=30
0%70%

Missing bid counts may hide more single-bid awards. This share is a minimum.

How many bids did past lots attract?

i

How many bids past lots received.

Each colour is a bid-count range. Only competed lots with a published count are included.

Past bids do not predict this tender.

Last 36 months.

This buyer10 lots with bid counts · all categories
0% had one bid
The market40 lots with bid counts · division 48 · Wales (Cymru)
8% had one bid
Buyer / market · select a colour for counts
1 bid0% / 8%
Buyer: 0 of 10 lots with published bid counts. Market: 3 of 40 lots with published bid counts.
2–340% / 45%
Buyer: 4 of 10 lots with published bid counts. Market: 18 of 40 lots with published bid counts.
4–640% / 33%
Buyer: 4 of 10 lots with published bid counts. Market: 13 of 40 lots with published bid counts.
7+20% / 15%
Buyer: 2 of 10 lots with published bid counts. Market: 6 of 40 lots with published bid counts.

How did awards compare with estimates?

i

Where winning prices landed against estimates.

Each colour shows awards below, close to or above the published estimate, one lot at a time.

Past prices are a guide, not a bid price.

Last 36 months.

This buyer5 lots with estimate and award · all categories
0% below estimate
The market29 lots with estimate and award · division 48 · Wales (Cymru)
55% below estimate
Buyer / market · select a colour for counts
Below estimate0% / 55%
Buyer: 0 of 5 lots with an estimate and award. Market: 16 of 29 lots with an estimate and award.
Within ±2%100% / 21%
Buyer: 5 of 5 lots with an estimate and award. Market: 6 of 29 lots with an estimate and award.
Above estimate0% / 24%
Buyer: 0 of 5 lots with an estimate and award. Market: 7 of 29 lots with an estimate and award.
2

Assess each lot
i

What past awards tell you about each lot.

See the forecast, this buyer’s earlier suppliers and firms with relevant wins.

No supplier is confirmed as a bidder.

Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list

Lot #1CPV 482036 monthsSME suitableNo real estimate
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 40 past lots.

A forecast, not a list of bidders.

—No model forecast yet8% chance of a single bid
Past bids on 40 similar lots
1 bid8%
3 of 40 similar past lots received 1 bid (8%).
2–345%
18 of 40 similar past lots received 2–3 (45%).
4–633%
13 of 40 similar past lots received 4–6 (33%).
7+15%
6 of 40 similar past lots received 7+ (15%).
Comparable past lots usually drew 3 bids.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

No comparable awards for this lot yet.

A statistical guide from past awards, not a price to bid.

—No real estimate
The buyer published £1 as the estimate (a placeholder, not the contract’s value), so there is nothing to forecast against.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

About this data
  • Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
  • Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
  • Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
  • Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Planned procurement
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Sept 2026, 08:05 BST
Last source update
16 Sept 2026, 13:41 BST
FTS notice number
2026/S 000-087771
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Networking, Internet and intranet software package
Delivery area
Wales (UKL11)
Official registry OCID
ocds-h6vhtk-06faa0 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

16 Sept 2026 → 1 Nov 2026 · 3 dates
  1. Planning notice published40 days ago
    16 Sept 2026, 08:05 BST
  2. Market engagement20 days ago
    6 Oct 2026, 23:59 BST

    ClwydAlyn is conducting preliminary market engagement through an attached Request for Information for a potential SharePoint Digital Workplace Transformation Programme. Suppliers are invited to provide feedback on capability, potential solutions, delivery approaches, indicative timescales, costs, risks and relevant market considerations. Suppliers may respond to either proposed lot or both.

    Responses must be submitted using the mechanism stated in this notice by 6th October 2026. This exercise is for information-gathering and procurement-planning purposes only. It is not a call for competition or commitment to purchase, and responses will not be formally evaluated or used to shortlist suppliers. Information received may inform the scope, budget, lot structure, timetable and route to market for any future procurement.

    Request for information link is below

    www.clwydalyn.co.uk/wp-content/uploads/2… ↗

  3. Today
    27 Oct 2026
  4. Contract startsin 4 days
    1 Nov 2026

Notice history

2 events · 2 releases on Find a Tender · since 16 Sept 2026
  1. Preliminary market engagement notice published
    16 Sept 2026, 08:05 BST
    UK2
  2. Preliminary market engagement notice published
    16 Sept 2026, 13:41 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

ClwydAlyn Housing

Contracting authorityPublic authority - sub-central government GB-PPON: PDCW-9799-LDMH 72 Ffordd William Morgan, St Asaph, Wales, LL17 0JDContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure