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Published 11 Feb 2021, 14:24 GMT

Official UK procurement notice

Requirements for Mounted Unit, Police Scotland

Official notice

Authority: Scottish Police Authority (Central government)

Framework agreement4 lotsGoodsCompetitive procedure with negotiationSME suitable
Sectors: Clothing, footwear, luggage articles and accessories (18)Security, fire-fighting, police and defence equipment (35)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Scotland (UKM)
Framework ceiling (notional)£245,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 12 Mar 2021awarded 16 Aug 2021
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

Kit Requirements for the Police Scotland Mounted Unit - including: horse riding clothing, rugs and saddlery, safety equipment for horse & rider and grooming, cleaning & stable equipment

CPV: Cleaning products · Protective and safety clothing · Saddlery · Special clothing and accessories

How this framework works

From the published notice
Bids received
3 bids on the busiest of 4 lots · 5 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · all with a published value · same evaluation weights on every lot
Lot #1Horse Riding ClothingAwardedRenewalPublished value£136,000

Horse Riding Clothing - as per Tender Document

Delivery: Scotland
Extensions: This Agreement is for 4 Years PLUS a 1 Year Extension OptionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
18400000 Special clothing and accessories
Lot #2Rugs and SaddleryAwardedRenewalPublished value£67,000

Rugs and Saddlery

Delivery: Scotland
Extensions: This Agreement is for 4 Years PLUS a 1 Year Extension OptionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
18910000 Saddlery
Lot #3Safety Equipment for Horse and RiderAwardedRenewalPublished value£8,500

Safety Equipment for Horse and Rider

Delivery: Scotland
Extensions: This Agreement is for 4 Years with a 1 Year Extension OptionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
35113400 Protective and safety clothing
Lot #4Horse Grooming, Cleaning & Stable EquipmentAwardedRenewalPublished value£33,000

Horse grooming, cleaning and stable equipment

Delivery: Scotland
Extensions: This Agreement is for 4 Years PLUS a 1 Year Extension OptionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
39830000 Cleaning products

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Price: 25%Environmental: 75%
Published sub-criteria (2)
  • price: 25%
  • Product Trials and Sustainability: 75%
Published award criteria (2)
  • Product Trials and Sustainability: 75
  • Price: 25
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
  • “Requirements for Mounted Unit, Police Scotland” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Feb 2021, 14:24 GMT
Last source update
18 Aug 2021, 14:14 BST
FTS notice number
2021/S 000-020209
Classification (CPV)
Cleaning productsProtective and safety clothingSaddlerySpecial clothing and accessories
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02925d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: (SC Ref:664168)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
12 Mar 2021, 17:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

12 Mar 2021 → 11 Mar 2022 · 4 dates
  1. Invitations to tender expected
    12 Mar 2021
  2. Admission / appointment period endsperiod end, not a bid countdown
    12 Mar 2021, 17:00 GMT
  3. Notice published
    18 Aug 2021, 14:14 BST
  4. Bids must remain valid until
    11 Mar 2022, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    18 Aug 2021, 14:14 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 33 from SMEs · busiest of 4 lots
Contracts signed 4latest 16 Aug 2021

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • LOT 3 - Safety Equipment for Horse and Rider

    Signed
    16 Aug 2021
    Value
    £8,500
    Status
    active

  • LOT 1 - Horse Riding Clothing

    Signed
    16 Aug 2021
    Value
    £136,000
    Status
    active

  • LOT 2 - Rugs and Saddlery

    Signed
    16 Aug 2021
    Value
    £67,000
    Status
    active

  • LOT 4 - Horse Grooming, Cleaning & Stable Equipment

    Signed
    16 Aug 2021
    Value
    £33,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Horse Riding Clothing3bids · 3 electronic · 3 from abroad3——
2 · Rugs and Saddlery3bids · 3 electronic · 3 from abroad3——
3 · Safety Equipment for Horse and Rider3bids · 3 electronic · 3 from abroad3——
4 · Horse Grooming, Cleaning & Stable Equipment3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

Scottish Police Authority

Contracting authorityCentral GovernmentBody governed by public lawPublic order and safety 1 Pacific Quay, 2nd Floor, Glasgow, Scotland, G51 1DZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Framework contractors & participating bidders

5 commercial parties on the notice
  • Deenside LtdFramework contractor Meadows House, Henry Street, Northampton, UK, NN14JEContact phone
  • EQUISAFETY LTDFramework contractor 19a Tarran Way West Ind est, Moreton, Wirral, UK, ch464ttContact phone
  • FIRST SADDLERY AND COUNTRYWEARFramework contractor MORRIS EQUESTRIAN CENTRE, MEIKLE MOSSIDE, FENWICK, AYRSHIRE, UK, KA3 6AYContact phone
  • Finest Brands International LtdFramework contractor Laurel House, 146-148 Garnet Road, Leeds, Yorkshire & Humber, LS11 5HPContact phone
  • MI HUB LTDFramework contractor Yaffy Protective clothing ,7 CAMBUSLANG ROAD, CAMBUSLANG INVESTMENT PARK, GLASGOW, Scotland, G32 8NBContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria