Official UK procurement notice
RFA1657 - Theatre Management System
Authority: Velindre University NHS Trust Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options. (Central government)
What is being bought
Published requirement descriptionAneurin Bevan University Health Board is seeking a cost-effective Theatre Management System (TMS) to support the modernisation of surgical services. The proposed digital solution should be purpose-built to streamline and optimise the operational management of surgical theatres. Key functional requirements include integrated scheduling, resource allocation, clinical documentation, and performance analytics.
The TMS should enhance operational efficiency, enable high-quality patient care, and improve the utilisation of critical assets. It must facilitate seamless coordination across multidisciplinary teams, ensure compliance with clinical governance standards, and deliver actionable insights to support data-driven decision-making and continuous service improvement.
Do you have a rough idea of how many suppliers ABUHB wish to see – we were thinking about 5 or 6.
Do you want the solution Bi-lingual – has to meet welsh language and WCAG standards.
ABUHB will be requesting demonstrations from 4-6 suppliers, please register your interest on Sell2Wales and contact kerri.emms@wales.nhs.uk and mason.evans@wales.nhs.uk for any further requirements.
CPV: Theatre management system
The lotProcurement structure
single lot · no lot value publishedLot #1Planned
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Past planning notice
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Aug 2025, 14:14 BST
- Last source update
- 15 Aug 2025, 14:14 BST
- FTS notice number
2025/S 000-049165- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0588fcFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
15 Aug 2025 → 1 Apr 2027 · 4 dates- Planning notice published15 Aug 2025, 14:14 BST
- Market engagement25 Aug 2025, 23:59 BST
ABUHB will contact selected suppliers to provide demonstrations of their solution. These demonstration days will take place between Wednesday 3rd to 9th September. ABUHB will be requesting a maximum of 6 demonstrations.
- Tender notice expected266 days ago2 Feb 2026, 23:59 GMT
- Today27 Oct 2026
- Contract startsin 155 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published15 Aug 2025, 14:14 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender