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Published 18 Dec 2025, 09:31 GMT

Official UK procurement notice

RFP - UK_876 - Global Event Management Platform

Official notice

Authority: British Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UK
Published estimate£150,000≈ £150k / year · £180,000 inc. VAT
Submissions closed 19 Jan 2026
Contract term 1 yrends 12 Feb 2027 · up to 12 Feb 2030 with extensions · starts 13 Feb 2026

What is being bought

Published requirement description

We are looking for a single event management platform that can support the delivery of in-person, hybrid and virtual events as well as webinars across multiple countries and departments, and can help us standardise the event management process and reduce the current fragmentation of tools and processes.

CPV: Cultural event organisation services · Event services

The lotProcurement structure

single lot · value published
Lot #1Renewal 1 yrSMEPublished value£150,000
Contract period: 13 Feb 2026 – 12 Feb 2027 (1 yr) · up to 12 Feb 2030 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract will be for an initial term of 1 year, with an option for an extension for up to an additional 3 years in annual (1 year) increments that will be reviewed on an annual basis.
79952000 Event services79952100 Cultural event organisation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Methodology and Approach, Mandatory Requirements, Functional Requirements, Non-Functional Requirements, Commercial

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Dec 2025, 09:31 GMT
Last source update
18 Dec 2025, 09:31 GMT
Authority reference
RFP1030737
FTS notice number
2025/S 000-084146
Latest notice
Tender notice (UK4)
Classification (CPV)
Cultural event organisation servicesEvent services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05f88a Find a Tender

How it was run

Official notice
Run through: TCS TAP eSourcing
Supplier login requiredElectronic submission allowed
Access & registration note: Free
Submission deadline
19 Jan 2026, 17:00 GMT
Clarification deadline
5 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

tap.tcsapps.com/tap2/ ↗

Timeline

18 Dec 2025 → 13 Feb 2026 · 4 dates
  1. Tender notice published313 days ago
    18 Dec 2025, 09:31 GMT
  2. Clarification questions by295 days ago
    5 Jan 2026, 12:00 GMT
  3. Submission deadline281 days ago
    19 Jan 2026, 17:00 GMT
  4. Contract starts256 days ago
    13 Feb 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    18 Dec 2025, 09:31 GMT
    UK4

Contracting authority & participating public bodies

British Council

Contracting authorityPublic authority - sub-central government GB-PPON: PHTN-1551-GCQH 1 Redman Place, London, London, E20 1JQContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender