Rutland County Council Grounds Maintenance Services & Rutland County Council Forestry Services

Rutland County Council is intending to procure Grounds Maintenance Services and Forestry Services respectively as separate contracts. Each procurement will be via Further Competition through the relevant Category of the YPO 881 Grounds Maintenance Dynamic Purchasing System (DPS) www.ypo.co.uk ↗

Timetable

Both procurements are due to go live 01 December 2022, award is scheduled for July 2023 and contracts will commence 01 January 2024.

To be eligible to compete for these Contracts, suppliers MUST be onboarded to the YPO DPS and have satisfied YPO's due diligence checks before the procurements go live. Please email facilitiesmanagement@ypo.co.uk asap and by no later than 30 September 2022 to ensure on-boarding is completed in time.

Please state in the Subject line of your message the Contract you wish to compete for, RCC GM Services or RCC Forestry Services.

Contract Period

Each contract will be for an initial term of five years with the option to extend for up to an additional two years: 5+1+1 = 7 yrs. maximum.

Contract Value

The estimated lifetime value of the Grounds Maintenance Service Contract, including extensions, will be £3,400,000 approx. excluding VAT.

The estimated lifetime value of the Forestry Services Contract, including extensions, will be £751,000 excluding VAT.

The Council's Requirements

The Council's Grounds Maintenance Services requirements include grass cutting, maintaining hedges, shrubs and borders and other grounds maintenance tasks typical of a local authority.

The Council's Forestry Services requirements include planned, reactive and specialist arboriculture services, including responding to emergency tree falls.

The Council's detailed Specification for each of the Services will be included in the Further Competition documents for each Contract.

On-boarding to the DPS

Suppliers must be on-boarded to the DPS before they are eligible to compete for contracts offered via that DPS. The on-boarding process is equivalent to the first stage of a tender. YPO will require applicants to complete the Government's standard Suitability Questionnaire (SQ). This is to assess whether the applicant is a suitable business to provide services to the public sector. Also, applicants will be required to satisfy additional standards included in the SQ by the DPS operator. These additional standards will be relevant to the services that are the subject of the DPS.

Further Competition

Each Contract will be the subject of separate procurement process via Further Competition under the relevant Category of the YPO 881 GM DPS. Both procurements will take place at the same time and run to the same timetable.

Wider opportunities

Once on-boarded, suppliers will be eligible to compete for other public sector contract opportunities offered via the DPS.