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Published 7 Mar 2022, 14:20 GMT

Official UK procurement notice

Sandwiches and Associated Products

Official notice

Authority: THE UNIVERSITY CATERERS ORGANISATION LIMITED (Education)

Framework agreement4 lotsGoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: UK
Framework ceiling (notional)£60,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 15 Apr 2022awarded 8 Jun 2022
Lots 4see the lot list below
Framework period 2 yrsends 30 Jun 2024 · extension options published · starts 1 Jul 2022

What is being bought4 lots · detail below

Published requirement description

Supply and distribution of sandwiches and associated products via an open tender procedure.The scope of products to be covered in the framework are as follows but not limited to:

  • Retail Sandwiches
  • Baguette
  • Roll
  • Wraps
  • Catering sandwiches
  • Panini
  • Toasties
  • Ready Meal
  • Salad
  • Soft drinks
  • SnacksThe above products will be split between the following Lots:Lot 1: Retail SandwichesLot 2: CateringLot 3: Food to GoLot 4: One Stop Shop

CPV: Bread products, fresh pastry goods and cakes · Potato snacks · Prepared bread products · Prepared meals · Prepared pasta · Prepared pasta and couscous · Prepared sandwiches · Salad leaves · Sandwiches · Snacks · Soft drinks

How this framework works

From the published notice
Bids received
11 bids on the busiest of 4 lots · 10 suppliers appointed
Framework period
2 yrs from 1 Jul 2022, n/a

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Retail SandwichesAwardedRenewal 2 yrs

Lot 1 Retail Sandwiches (include a range of sandwiches, Baguette, Rolls with different price point of fillings) to be sold pre-packaged within a retail environment

Contract period: 1 Jul 2022 – 30 Jun 2024 (2 yrs)
Delivery: UK · United Kingdom
Extensions: with the option to extend annually to 30 June 2026Variant bids: not allowedElectronic catalogue: required
15811510 Sandwiches15811511 Prepared sandwiches
Lot #2Catering SandwichesAwardedRenewal 2 yrs

Lot 2 Catering Sandwiches (include a range of catering platters and lunch packs to be supplied for various meetings and events)

Contract period: 1 Jul 2022 – 30 Jun 2024 (2 yrs)
Delivery: UK · United Kingdom
Extensions: with the option to extend annually to 30 June 2026Variant bids: not allowed
15811510 Sandwiches15811511 Prepared sandwiches
Lot #3Food to go (include Panini, Toastie, salads, wraps, ready meals, Sushi, fruit pot, yoghurt pot)AwardedRenewal 2 yrs

Lot 3 Food to go (include Panini, Toastie, salads, wraps, ready meals, Sushi, fruit pot, yoghurt pot)

Contract period: 1 Jul 2022 – 30 Jun 2024 (2 yrs)
Delivery: UK · United Kingdom
Extensions: with the option to extend annually to 30 June 2026Variant bids: not allowed
03221320 Salad leaves15312400 Potato snacks15810000 Bread products, fresh pastry goods and cakes15811500 Prepared bread products15811510 Sandwiches15811511 Prepared sandwiches
Lot #4On Stop ShopAwardedRenewal 2 yrs

Lot 4 One Stop Shop (include all of the product in Lot 1, Lot 2 and Lot3)

Contract period: 1 Jul 2022 – 30 Jun 2024 (2 yrs)
Delivery: UK · United Kingdom
Extensions: with the option to extend annually to 30 June 2026Variant bids: not allowed
15312400 Potato snacks15811500 Prepared bread products15811510 Sandwiches15811511 Prepared sandwiches15851200 Prepared pasta and couscous15851210 Prepared pasta

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50%
  • Price: 50%
Conditions of participation3
  • Suitability

    See tender documents

  • Economic & financial standing

    See tender documents

    Minimum: See tender documents
  • Technical & professional ability

    See tender documents

    Minimum: See tender documents
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Sandwiches and Associated Products” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
7 Mar 2022, 14:20 GMT
Last source update
29 Mar 2023, 12:47 BST
Award evaluation window
15 Apr 2022 – …
Authority reference
2022/S 000-015765
FTS notice number
2023/S 000-009135
Classification (CPV)
Bread products, fresh pastry goods and cakesPotato snacksPrepared bread productsPrepared mealsPrepared pastaPrepared pasta and couscousPrepared sandwichesSalad leavesSandwichesSnacks
+1 moreSoft drinks
Delivery area
UK
Official registry OCID
ocds-h6vhtk-031eb6 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

See tender documents

Review and risk notes
Review procedure

The authority will incorporate a minimum 10 calendar day standstill, at the point information on award of contractis communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from thecontracting authority before the contract is entered into. Applicants have 2 working days from notification of theaward decision to request additional debriefing and that information has to be provided a minimum of 3 workingdays before expiry of the standstill period. Such additional information should be requested from the addressof the contracting authority of this contract notice. If an appeal regarding the award of a contract has not beensuccessfully resolved the public contract regulations 2006 (SI 2006 Nº 5) provide aggrieved parties who havebeen harmed or at risk of harm by breach of the rules to action in the high court (England, Wales and NorthernIreland). Any such action must be brought promptly. Where a contract has been entered into, the court mayorder the setting aside of the award decision or order the authority to amend any document and may awarddamages.If the contract has been entered into the court may only award damages.

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small ormedium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out forthe procurement.Tender will be carried out using e-Procurement Software In-Tend. If you wish to register your interest in thisprocurement, please register on the following web site https://in-tendhost.co.uk/tuco/aspx/Home. The tender willfollow a restricted process. Details on this process can be viewed within the tender documents. The frameworkwill be awarded based on MEAT (Most Economically Advantageous Tender).The list of permissible users is available within the tender documents.

How it was run

Official notice
Appointment period ends
15 Apr 2022, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
15 Apr 2022, 12:00 BST

Timeline

15 Apr 2022 → 29 Mar 2023 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Apr 2022, 12:00 BST
  2. Bids opened
    15 Apr 2022, 12:00 BST
  3. Contract starts
    1 Jul 2022, 00:00 BST
  4. Bids must remain valid until
    14 Jul 2022, 23:59 BST
  5. Notice published
    29 Mar 2023, 12:47 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    8 Jun 2022, 12:56 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextAdditional Information · VI.3The contracting authority considers that this contract may be suitable foreconomic operators that are small or medium enterprises (SMEs). However,any selection of tenderers will be based solely on the criteria set out for theprocurement. Tender will be carried out using e-Procurement software In-Tend. If you wish to register your interest in this procurement, pleaseregister on the following web si…The contracting authority considers that this contract may be suitable for economic operators that are small ormedium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for theprocurement. Tender will be carried out using e-Procurement software InTend. If you wish to register your interest inthis procurement, please register on the following web si…

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 10admitted to the panel · see the list ↓
Bids received 1110 from SMEs · busiest of 4 lots
Contracts signed 4latest 8 Jun 2022

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £60,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 -Retail Sandwiches

    Signed
    8 Jun 2022
    Value
    ceiling above
    Period
    … – 30 Jun 2024
    Status
    active

  • Lot 2- Catering Sandwiches

    Signed
    8 Jun 2022
    Value
    ceiling above
    Period
    … – 30 Jun 2024
    Status
    active

  • Lot 3 - Food to Go

    Signed
    8 Jun 2022
    Value
    ceiling above
    Period
    … – 30 Jun 2024
    Status
    active

  • Lot 4 One Stop Shop

    Signed
    8 Jun 2022
    Value
    ceiling above
    Period
    … – 30 Jun 2024
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Retail Sandwiches11bids · 11 electronic · 11 from abroad10——
2 · Catering Sandwiches10bids · 10 electronic · 10 from abroad9——
3 · Food to go (include Panini, Toastie, salads, wraps, ready meals, Sushi, fruit pot, yoghurt pot)11bids · 11 electronic · 11 from abroad10——
4 · On Stop Shop10bids · 10 electronic · 10 from abroad9——

Contracting authority & participating public bodies

2 public bodies on the notice

TUCO Ltd

Contracting authorityEducationBody governed by public lawEducation 6124779 National House, 3rd Floor, 36 St Ann Street, Manchester, UK, M2 7LEContact name, email, phone Published organisation website ↗

Other public bodies

  • European UnionFunder

Framework contractors & participating bidders

14 commercial parties on the notice
Show 4 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.