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Find a TenderCancelled
Published 31 Jul 2023, 10:01 BST

Official UK procurement notice

ScotRail Workwear with Laundry Service

Official notice

Authority: ScotRail Trains Limited·Consortium: 2 public authorities

GoodsNegotiated procedure with prior call for competition
Sectors: Clothing, footwear, luggage articles and accessories (18) Delivery: Scotland (UKM)
Budget not disclosedValue not published
Submissions closed 11 Oct 2023
Next notice expected 8 Sept 2023

What is being bought

Published requirement description

Supply of workwear including laundry services and lockers to ScotRail depots and In Service Fleet Engineering (ISFE) locations. Items include but are not limited to: bib and brace overalls, flame retardant coveralls, molten metal coveralls, lockers, manager lockers and bath towels. Further, we require that the supplier service and clean the items above as required.

  • Recurrence: Proposed initial term is to 31st March 2027 with potential options to extend to 31st March 2029 - this contract may be re-tendered beyond these dates.

CPV: Occupational clothing, special workwear and accessories · Special workwear · Workwear accessories

The lotProcurement structure

single lot · no lot value published
Lot #1CancelledRenewal
Delivery: Scotland · ScotRail depots and ISFE locations throughout Scotland.
Extensions: ScotRail reserves the right to extend this contract by a further two 12 month periods.Second stage: 1–null candidates invited to tenderVariant bids: not allowed
18130000 Special workwear18140000 Workwear accessories

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation1
  • Suitability

    All criteria as stated with the PQQ documents.

Legal form for consortia
The contract form is intended to be ScotRail T&C's for the Purchase of Goods and Services, a copy of the T&C's will be provided at ITN stage.
Shortlisting
To participate you must submit an electronic PQQ via the ScotRail Wax Sourcing System by the deadline. The system can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Proposed initial term is to 31st March 2027 with potential options to extend to 31st March 2029 - this contract may be re-tendered beyond these dates.

First published
31 Jul 2023, 10:01 BST
Last source update
9 Jan 2025, 09:24 GMT
Authority reference
SR112
FTS notice number
2025/S 000-000598
Classification (CPV)
Occupational clothing, special workwear and accessoriesSpecial workwearWorkwear accessories
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-03eb90 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:787298)

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
11 Oct 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

scotrail.wax-live.com/S2C/DisplayModules/T… ↗

Timeline

8 Sept 2023 → 9 Jan 2025 · 4 dates
  1. Next notice expected
    8 Sept 2023, 00:00 BST
  2. Submission deadline
    11 Oct 2023, 12:00 BST
  3. Invitations to tender expected
    30 Oct 2023
  4. Notice published
    9 Jan 2025, 09:24 GMT

Notice history

5 events · 3 releases on Find a Tender · since 11 Sept 2023
  1. Status changed to active
    11 Sept 2023, 08:47 BST
  2. Procurement method changed
    11 Sept 2023, 08:47 BST
  3. Deadline published: 11 Oct 2023, 12:00 BST
    11 Sept 2023, 08:47 BST
  4. Buyer details updated
    11 Sept 2023, 08:47 BST
  5. Status changed to cancelled
    9 Jan 2025, 09:24 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

2 public bodies on the notice

ScotRail Trains Limited

Contracting authorityRailway services Atrium Court, 50 Waterloo Street, Glasgow, Scotland, G2 6HQContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria