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Published 15 Jul 2021, 14:12 BST

Official UK procurement notice

Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities Framework

Official notice

Authority: Leicestershire County Council (Local council)·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Health & Social Care (85) Delivery: East Midlands (UKF2)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 15 Apr 2021
Lots 2see the lot list below
Framework period 4 yrsends 31 Mar 2025 · extension options published · starts 1 Apr 2021

What is being bought2 lots · detail below

Published requirement description

Leicestershire County Council is undertook a procurement process to identify and appoint a number of service providers to provide a range of disabled children’s services as described below. Lot 1: Short Breaks (Play & Leisure) provide opportunities for disabled children and young people to spend time away from their parents and carers, with friends and peers, for positive opportunities. Lot 2: Domiciliary Care Domiciliary care is a statutory service that the Council has a duty to provide and it relates to the provision of care and support to children and families in their own home (e.g. personal care, meal preparation, moving and handling etc.)

CPV: Daycare services for handicapped children and young people · Health and social work services

How this framework works

From the published notice
Bids received
7 bids on the busiest of 2 lots · 10 suppliers appointed
Framework period

4 yrs from 1 Apr 2021, The Framework was in place for an initial period of 1 year, with an option to extend for a further period or periods up to a total of 3 years taking the contract term to a maximum of 4 years.

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities FrameworkAwarded 4 yrs

Leicestershire County Council undertook a procurement process to identify and appoint a number of service providers to provide a range of disabled children’s services as described below. Lot 1: Short Breaks (Play & Leisure) provide opportunities for disabled children and young people to spend time away from their parents and carers, with friends and peers, for positive opportunities. Lot 2: Domiciliary Care Domiciliary care is a statutory service that the Council has a duty to provide and it relates to the provision of care and support to children and families in their own home (e.g. personal care, meal preparation, moving and handling etc.)

Contract period: 1 Apr 2021 – 31 Mar 2025 (4 yrs)
Delivery: East Midlands
Extensions: The Framework will be in place for an initial period of 1 year, with an option to extend for a further period or periods up to a total of 3 years taking the contract term to a maximum of 4 years.
85312120 Daycare services for handicapped children and young people
Lot #2Domiciliary CareAwarded

Domiciliary care is a statutory service that the Council has a duty to provide and it relates to the provision of care and support to children and families in their own home (e.g. personal care, meal preparation, moving and handling etc.). The service can only be provided following an assessment of need and if certain thresholds are met. This service is not exclusively for disabled children and young people although they make up the vast majority of service users. Two broad areas of domiciliary care include: (i) domestic tasks and (ii) sitting service.

Delivery: East Midlands
Extensions: The Framework will be in place for an initial period of 1 year, with an option to extend for a further period or periods up to a total of 3 years taking the contract term to a maximum of 4 years.
85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 100%
Published award criteria (2)
  • Quality: 100
  • Price: 0
What this means for your bid
  • “Short Breaks (Play & Leisure) and Domiciliary Care for Children with…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
15 Jul 2021, 14:12 BST
Last source update
28 Oct 2024, 16:15 GMT
Authority reference
DN508548
FTS notice number
2024/S 000-034910
Classification (CPV)
Daycare services for handicapped children and young peopleHealth and social work services
Delivery area
East Midlands (UKF2)
Official registry OCID
ocds-h6vhtk-02c857 Find a Tender
Review and risk notes
Review procedure

Leicestershire County Council (LCC) will ensure information on the award of the contract is communicated to all tenderers. Tenderers who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant/tenderer was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into the Court may order the setting aside of the award decision or order for any document to be amended.

How it was run

Official notice
Appointment period ends
—

Timeline

1 Apr 2021 → 28 Oct 2024 · 2 dates
  1. Contract starts
    1 Apr 2021, 00:00 BST
  2. Notice published
    28 Oct 2024, 16:15 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Buyer details updated
    28 Oct 2024, 16:15 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 10admitted to the panel · see the list ↓
Bids received 77 from SMEs · busiest of 2 lots
Contracts signed 3latest 15 Apr 2021

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Short Breaks (Play & Leisure)

    Signed
    15 Apr 2021
    Value
    £1,120,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Domiciliary Care

    Signed
    15 Apr 2021
    Value
    £1,320,000
    Status
    active

  • Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities Framework

    Signed
    15 Apr 2021
    Value
    £3,252,746
    Period
    1 Apr 2021 – 31 Mar 2025
    Status
    active
    • Change Recent analysis of spend made against this framework identified that there has been an increase in spend. This increase is a direct result of the loss of the residential overnight short breaks provision in Leicestershire. This happened due to Ofsted closing the Residential Overnight Short Break provision that was contracted to deliver these services, and, a subsequent tender exercise to replace the provider did not receive any suitable tenders. The loss of this service has meant that there has been additional demand against this framework agreement, to provide alternative provision, which has resulted in an increased spend. Based on current spend through the framework it is anticipated that the advertised contractual value will be exceeded and modification is required to the overall value to cover the expected increase. Increasing the resources available through this contract will ensure the Council can continue to fulfil it's statutory duties to provide respite care to families with children who have Special Education Needs and Disabilities The modification will increase the contract value by an additional £812,746. This is less than 50% of the original contract value., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The modification meets all the criteria set out in regulation 72(1) C) (i) The need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen - The Council could not have foreseen the issues with the Residential Overnight Short Break provision and that this service would cease to be available in Leicestershire. (ii) The modification does not alter the overall nature of the contract - the modification is to increase funds available through the contract to enable increased demand to be met. The nature of the services supplied will remain the same. (iii) Any increase in price does not exceed 50% of the value of the original contract. - the original total contract value was £2,440,000, the total value of the the modification is £812,746 which is less than 50% of the original framework value.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities Framework7bids · 7 electronic6——
2 · Domiciliary Care7bids · 7 electronic7——

Contracting authority & participating public bodies

2 public bodies on the notice

Leicestershire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Leicester Road, Glenfield, Leicester, East Midlands, LE3 8RAContact name, email

Dispute resolution & review bodies

Framework contractors & participating bidders

20 commercial parties on the notice
Show 10 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.