Official UK procurement notice
SLC - Provision of Employee Physiotherapy Services
Authority: South Lanarkshire Council (Local council)
What is being bought
Published requirement descriptionSouth Lanarkshire Council require the provision of a Physiotherapy Service for approximately 17,500 employees of the Council, South Lanarkshire Leisure and Culture Limited, SEEMIS and the Lanarkshire Joint Valuation Board.
- Recurrence: November 2027 or November 2029 should it be extended.
CPV: Physiotherapy services
The lotProcurement structure
single lot · value publishedLot #1South Lanarkshire Council (The Council) require the provision of a Physiotherapy…RenewalPublished value£725,000
South Lanarkshire Council (The Council) require the provision of a Physiotherapy Service for approximately 17,500 employees of the Council, South Lanarkshire Leisure and Culture Limited, SEEMIS and the Lanarkshire Joint Valuation Board. The Council has provided access to this service to employees for over 15 years and is seeking to continue to provide an employee physiotherapy service. The requirement to continue with this service is underpinned by the importance the Council places on employees’ wellbeing, whether providing early intervention or assisting recovery.
Financial constraints have required the council to seek to secure a provider who can outline a cost effective approach to our current model.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
SPD Question 2.C.1 Reliance on the capacities of other entities
Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon
SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely
Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on.
Exclusion Criteria
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be
assessed on a PASS/FAIL basis.
For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken.
For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.
SPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that the…
- Economic & financial standing
SPD Question 4B.4 Economic and Financial Standing
The Council will use the following ratios to evaluate a bidders financial status:
Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;
Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio
Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.
Bidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4.
The Council requires bidders to pass 2 out of the 3 financial ratios above.
Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so.
The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:
Would the bidder have passed the checks if prior year accounts had been used?
Were any of the poor appraisal outcomes "marginal"?
Does the bidder operate in a market which, traditionally, requir…
- Technical & professional ability
SPD Question 4C.1.2 Technical and Professional Ability
With reference to the nature and details of the services that are the subject matter of this tender, Bidders should demonstrate in their response to question 4C.1.2 that they have held contracts (preferably public sector authority) of a similar nature, size and value to those mentioned in the Specification, within the last 3 years. A minimum of 3 examples and a maximum of 5 should be provided.
SPD Question 4C.6 Technical and Professional Ability
The bidder as a company will hold the following educational or professional qualifications: All direct staff, Triage & Physiotherapists, delivering service within this contract must be Protecting Vulnerable Groups (PVG) Level 1 Disclosure Scotland checked.
SPD Question 4C.6.1 Technical and Professional Ability
The bidder’s managerial staff will hold the following educational or professional qualifications: all staff involved in providing physiotherapy services are required to be registered with the Health and Care Professions council (HCPC) or equivalent.
SPD Question 4C.10 Technical and Professional Ability (Sub-Contracting)
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · November 2027 or November 2029 should it be extended.
- First published
- 11 Dec 2024, 13:56 GMT
- Last source update
- 26 Jun 2025, 17:06 BST
- Award evaluation window
- 28 Jul 2025 – …
- Authority reference
SLC/FC/25/021- FTS notice number
2025/S 000-035541- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c71fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As detailed in Attachment 5 - Terms and Conditions of Contract.
Publisher note: SPD Questions 3A.1 to 3A.8 Serious and Organised Crime – Information Sharing Protocol It is a requirement of this tender that the bidder recommended for award completes and submits, when requested to by the Council, the Serious and Organised Crime – Information Sharing Protocol form for evaluation prior to any award being made. Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. SPD Question 2D.1 Prompt Payment Certificate SPD Question 3D.3 Human Rights Act Declaration SPD Question 3D.11 Non-Collusion Certificate SPD Question 4B.5.1 Insurance Certificates SPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration SPD Question 4C.6 Protection of Vulnerable Groups (Scotland) Act 2007 Declaration SPD Question 3A.6 Modern Slavery Act 2015 Declaration Equalities Declaration All certificates, declarations and questionnaires can be found within the Attachment area of PCS-t. In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified. The Form of Offer to Tender must be completed and uploaded within the relevant question in the Commercial Envelope with the bid. Community Benefits Under this contract bidders will be required to actively participate in the achievement of Community Benefits. A summary of the expected Community Benefits has been provided within Attachment 1 and within the technical envelope and bidders will be asked to provide details of the Community Benefits they can offer as part of their bid. The Council has calculated that the minimum total of 60 community benefit points must be delivered under this contract. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29551. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Council has calculated that the minimum total of 60 community benefit points which must be delivered under this contract. More detail can be found in Attachment 1 and within the Technical Envelope. (SC Ref:802430)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ↗
- Submission deadline
- 28 Jul 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 28 Jul 2025, 12:00 BST
Timeline
3 Apr 2025 → 26 Jan 2026 · 5 dates- Next notice expected3 Apr 2025, 00:00 BST
- Notice published26 Jun 2025, 17:06 BST
- Submission deadline28 Jul 2025, 12:00 BST
- Bids opened28 Jul 2025, 12:00 BST
- Bids must remain valid until274 days ago26 Jan 2026, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 26 Jun 2025- Published value published: £725,00026 Jun 2025, 17:06 BST
- Status changed to active26 Jun 2025, 17:06 BST
- Procurement method changed26 Jun 2025, 17:06 BST
- Deadline published: 28 Jul 2025, 12:00 BST26 Jun 2025, 17:06 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Hamilton Sheriff CourtReview bodyReview contact point
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.