Find a TenderClosed
Published 2 Nov 2021, 16:14 GMT

Official UK procurement notice

Social Care Agency Workers Flexible Framework Agreement

Official notice

Authority: Scotland Excel

Framework agreement3 lotsServicesOpen procedure
Framework ceiling (notional)£80,000,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 30 Jun 2022
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

This procurement exercise is to establish a ‘National Flexible Framework Agreement’ in accordance with Regulations 74-76 of the Public Contracts (Scotland) Regulations 2015 (further referred to as 'the Flexible Framework Agreement (FFA)') for the provision of trained and vetted Social Care Agency Workers in a variety of social care settings.

Scotland Excel as a central purchasing body, may procure this FFA on behalf of the following contracting authorities: the 32 Councils in Scotland and Associate Members are listed at: home.scotland-excel.org.uk/about-us/our-members/ ↗.

The FFA allows for New Entrants to be admitted, as Suppliers, after it has been established. Following award, successful Suppliers will also be able to add new services and locations to their service offering in accordance with the terms of the FFA.

The value provided in II.1.5 is an ESTIMATE only.

TENDER INFORMATION SESSIONS

Scotland Excel is running Tenderer Information Sessions on the following dates - Tuesday 7 June 2022 @ 2pm-3.30pm and Thursday 9 June 2022 @ 10am-11.30am. Please contact adultsocialcare@scotland-excel.org.uk if you would like to attend either session.

CPV: Child daycare services · Community health services · Daycare services · Daycare services for handicapped children and young people · Rehabilitation services · Social services · Social work and related services · Social work services · Social work services with accommodation · Social work services without accommodation · Supply services of domestic help personnel · Supply services of personnel including temporary staff · +5 more

Lots and requirements (3)Procurement structure

3 lots · all with a published value
Lot #1Care RolesPublished value£68,000,000

Flexible Framework Agreement (FFA) for the provision of trained and vetted Agency Workers in a variety of social care settings. Lot 1 includes Care Assistants, Support Workers, Housing Assistants and Senior Carers.

For full description of the above roles, please refer to Schedule 2a – Description of Core Roles.

The anticipated value is estimated and may be subject to change. Tenderers should note that there is no guarantee of any business, use, level of use or continuity of business through the FFA. Additional information: Please note, the duration shown at section II.2.7 includes two up to twelve (12) month extensions.

Delivery: Scotland
Lot #2Professional RolesPublished value£10,000,000

Flexible Framework Agreement (FFA) for the provision of trained and vetted Agency Workers in a variety of social care settings. Lot 2 includes Social Workers, Occupational Therapists, Social Work Managers and Social Work Assistants.

For full description of the above roles, please refer to Schedule 2a – Description of Core Roles.

The anticipated value is estimated and may be subject to change. Tenderers should note that there is no guarantee of any business, use, level of use or continuity of business through the FFA. Additional information: Please note, the duration shown at section II.2.7 includes two up to twelve (12) month extensions.

Delivery: Scotland
Lot #3Ancillary RolesPublished value£2,000,000

Flexible Framework Agreement (FFA) for the provision of trained and vetted Agency Workers in a variety of social care settings. Lot 3 includes Domestic Assistants, Cooks, Assistant Cooks, Handypersons and Bus Escorts.

For full description of the above roles, please refer to Schedule 2a – Description of Core Roles.

The anticipated value is estimated and may be subject to change. Tenderers should note that there is no guarantee of any business, use, level of use or continuity of business through the FFA. Additional information: Please note, the duration shown at section II.2.7 includes two up to twelve (12) month extensions.

Delivery: Scotland

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Shortlisting
Economic operators may be excluded from this process if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015, the Invitation to Tender contained on PCS-T and is relevant to this procurement and the other procurement documents for further information.
What this means for your bid
  • “Social Care Agency Workers Flexible Framework Agreement” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
2 Nov 2021, 16:14 GMT
Last source update
24 May 2022, 10:58 BST
Authority reference
1721
FTS notice number
2022/S 000-014192
Classification (CPV)
Child daycare servicesCommunity health servicesDaycare servicesDaycare services for handicapped children and young peopleRehabilitation servicesSocial servicesSocial work and related servicesSocial work servicesSocial work services with accommodationSocial work services without accommodation
+7 moreSupply services of domestic help personnelSupply services of personnel including temporary staff
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02f2b4 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

For full details of the contract conditions, please see the applicable procurement documents available in the attachment area of itt_43114 (project_20624) on the Public Contracts Scotland-Tender (PCS-T) website:

www.publictendersscotland.publiccontractsscotland.gov.uk ↗.

Scotland Excel will require the members of any tendering group of entities (including, but not limited to, consortium members of a group of economic operators and / or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).

Consortium information may be disclosed in accordance with the Regulations.

Tenderers should note that there is no guarantee of any business, use, level of use or continuity of business through the FFA.

Review and risk notes
Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulation 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: CONDITIONS FOR PARTICIPATION The scope of services to be provided under this FFA is relative to the provision of a social and other specific service as defined in Schedule 3 of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”) and in accordance with Regulations 74-76. Any application of or reference to other Regulations unless clearly identified is not to be implied and should not be construed as applying any of the other Regulations to the procurement exercise or resulting FFA, or bringing any of them into force. Accordingly, it is Scotland Excel and the Purchasers intention that, after the establishment of this arrangement, New Entrants may be permitted to apply to be included within this arrangement as being available to provide the Service within certain Lots and Regional Sub-Lots as required to ensure sufficient service coverage across all geographical Regions in Scotland. New Entrants will be permitted to apply to be included within this arrangement at a frequency determined by the requirements of the Purchasing Authorities. By virtue of Regulation 76(3) of the Regulations, Tenderers in any of the situations listed in Regulation 58 of the Regulations may be excluded. FINANCIAL STABILITY Scotland Excel will conduct a financial analysis on Tenderers from a credit referencing agency. The Tenderer is to confirm that a search will not return a "Warning" or "caution" returnable code or any neutral code or can provide documents to prove that the tender does/would not represent an unmanageable risk should it be appointed onto the proposed FFA. Tenderers who are unable to demonstrate satisfactory financial stability will be excluded. MINIMUM INSURANCE REQUIREMENTS i) Public/Products Liability – To a minimum limit of 5,000,000GBP for each individual claim. Where activities such as first aid, administration of prescribed drugs or medicines and administration of drugs or medicines available without prescription will be carried out, evidence of extension of said public liability for treatment risk and/ or administration of medicines; ii) Employers' Liability – To a minimum limit of indemnity of 10,000,000GBP for each individual claim. Where the Supplier is exempt from this requirement, e.g., as a ‘sole trader’, then this must be confirmed by the Supplier; iii) Professional Indemnity – To a minimum limit of indemnity of 1,000,000GBP for each individual claim and in the aggregate to cover all risks in the performance of this FFA from time to time; iv) Statutory Third-Party Motor Vehicle Liability – To a minimum indemnity limit of 5,000,000GBP for property damage and unlimited for third party injury or ongoing arrangements in place to ensure that Agency Workers using their private vehicles are appropriately insured for business purposes. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20624. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: A summary of the expected community benefits has been provided as follows: In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that, Scotland Excel intends to include community benefit requirements. As part of your response within the Technical Envelope, bidders will be requested to commit to delivery of community benefits in accordance with the methodology outlined in the tender documents. (SC Ref:680805)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
30 Jun 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

14 Feb 2022 → 30 Jun 2022 · 3 dates
  1. Next notice expected
    14 Feb 2022
  2. Notice published
    24 May 2022, 10:58 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    30 Jun 2022, 12:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 24 May 2022
  1. Status changed to active
    24 May 2022, 10:58 BST
  2. Procurement method changed
    24 May 2022, 10:58 BST
  3. Deadline published: 30 Jun 2022, 12:00 BST
    24 May 2022, 10:58 BST

Contracting authority & participating public bodies

Scotland Excel

Contracting authorityBody governed by public lawGeneral public services Renfrewshire House, Cotton Street, Paisley, Scotland, PA1 1ARContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Court of SessionReview body Edinburgh

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.