Official UK procurement notice
Software as a Service Finance Solution
Authority: Muir Group Housing Association Limited (Housing)
What is being bought
Published requirement descriptionThe provision of a Software as a Service Finance Solution to include all the required implementation and transformation services.
CPV: Financial analysis and accounting software package · Information technology services
The lotProcurement structure
single lot · no lot value publishedLot #1Muir Group are looking to replace their existing, on Premise Sun Accounts system with…Renewal
Muir Group are looking to replace their existing, on Premise Sun Accounts system with a Software as a Service Solution.
The scope of this project comprises the following requirements of the SAAS Solution for 15 core finance users and 150 staff across the business for self service.
- financial ledgers (general, purchase, sales, and cashbook).
- flexible, user friendly reporting capability.
- budgeting and financial planning functionality.
- purchase to pay solution (purchase order processing); and
- flexible, robust, and simple functionality to integrate with other systems e.g. principally Civica Cx, Keystone, RAM, SDS Proval & Sequel, AllPay and other line of business systems.
The high-level requirements for the fully integrated, single supplier SaaS solution are detailed below:
- General Ledger
- Project Accounting
- Purchase Ledger
- Sales Ledger & Debt Management
- Cashbook & Bank
- VAT
- Fixed Assets
- Budget Planning & Forecasting
- P2P
- Self Service
- Mobile Working
- Workflow
- Reporting & Dashboards
- Search Facilities
The appointed supplier must work with Muir Groups internal team to ensure the proposed solution transforms the way they currently work and that it is successfully adopted by all users of the business. As part of delivering the new SaaS solution, you must work with Muir Group to design and implement a new Chart of Accounts. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/PF928WC7ST ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
The following are Pass / Fail.
1.the supplier’s proposed project managers must be certified in an internationally recognised project management methodology e.g. PRINCE2, Agile.
2.Your organisation must be ISO9001:2015 certified or have an equivalent quality management system.
3.Your organisation must be compliant with UK GDPR requirements and registered with the ICO.
4.Your organisation must be ISO27001 certified or have an equivalent security certification.
- Economic & financial standing
- Please provide your yearly turnover in the business area covered by the contract and ensure you provide 3 financial years of information.
- You must self-certify that you have or will obtain before the contract commences the minimum insurance levels detailed below:
- The minimum level of economic and financial standing and / or the minimum financial threshold will be assessed by Link by performing a Dunn & Bradstreet credit check, a score of average (or its equivalent) or above will be classed as a pass; anything below average (or its equivalent) will be a fail.
Minimum: Minimum Insurance Levels Employer’s (Compulsory) Liability Insurance = £10 million Public Liability Insurance = £5 million Professional Indemnity Insurance = £5 million Product Liability Insurance = £5 million Dunn & Bradstreet Check Minimum Levels: a score of average (… - Technical & professional ability
- You must provide a minimum of 3 examples of public service contracts over the last 3 years which are identical to the requirements that
Muir Group are requesting.
- The proposed solution must be integrated to Microsoft Azure Active Directory to provide single sign on (SSO) using pass through credentials.
- The proposed solution should have the capability to be seamlessly integrated, bi-directionally with Muir Group’s core business systems through a published set of APIs.
- The solution must be accessible from any location, across any device type, and accessed through a web browser and not requiring any locally installed client or plugin for the browser.
- The proposed solution has a responsive design i.e. it will resize the screens to the type of device (Laptop, Smartphone, Tablet) it is using automatically.
- The solution must be a true SaaS solution and not a privately hosted solution or an on-premise solution.
- The solution must be fully integrated, from a single provider and use just one backend database.
- The supplier of the proposed solution must be certified by the software vendor at the highest available level e.g. Gold, Platinum, etc.
Minimum: all requirements stated above are pass / fail requirements.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Jul 2021, 14:15 BST
- Last source update
- 2 Jul 2021, 14:15 BST
- Award evaluation window
- 23 Aug 2021 – …
- FTS notice number
2021/S 000-015219- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c2e6Find a Tender
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Chester:-Information-technology-services./2B5AH895G7 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/2B5AH895G7 GO Reference: GO-202172-PRO-18502345
How it was run
Official notice- Submission deadline
- 20 Aug 2021, 17:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 23 Aug 2021, 09:00 BST
Timeline
2 Jul 2021 → 23 Aug 2021 · 3 dates- Notice published2 Jul 2021, 14:15 BST
- Submission deadline20 Aug 2021, 17:00 BST
- Bids opened23 Aug 2021, 09:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Muir Group Housing AssociationReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.