Find a TenderCancelled
Published 5 Dec 2025, 16:31 GMT

Official UK procurement notice

Specialist Building Surveys · UK public procurement notice

Official notice

Authority: Scottish Police Authority (Central government)

ServicesOpen procedure
Published value£1,500,000published on the single lot · exc. VAT
Submissions closed 3 Feb 2026

What is being bought

Published requirement description

The Scottish Police Authority (known as the “the Authority”) is seeking to procure professional surveying services to undertake a programme of 3D estates surveys across it’s property portfolio on an ad-hoc basis over the next 5 years.

The awarded Supplier must provide comprehensive documentation services through a visual, laser scanning platform.

All information created via surveys to be hosted on an integrated secure cloud based visual platform enabling users to capture, store, share, annotate and use ‘as-built’ visual records including photo, UAV/drone and 3D walkthroughs.

CPV: Building services

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewalPublished value£1,500,000
Delivery: Scotland
Extensions: The Authority may order more or less than these indicative quantities detailed in the tender documents and shall not be bound to order the quantities referred to, accept or pay for any items other than those actually ordered. This will be confirmed with the Contractor at the point of Contract. Furthermore, the Authority may place subsequent orders over the duration of the Contract. · The duration of the contract will be three (3) years with the option to extend the Contract for a further two periods of up to twelve (12) months at the sole discretion of the Authority.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation2
  • Economic & financial standing

    The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

    Employers (Compulsory) Liability Insurance = FIVE MILLION POUNDS STERLING ) in respect of each claim, without limit to the number of claims.

    Public Liability Insurance = TEN MILLION POUNDS STERLING in respect of each claim, without limit to the number of claims.

    Professional Indemnity Insurance = FIVE MILLION POUNDS STERLING in respect of each occurrence and in the annual aggregate, with a minimum of 2 automatic reinstatements of the full annual limit of Five Million Pounds Sterling.

    Motor Vehicle Insurance = The amount required by the law of the contract.

    Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.

    Minimum: SPD Question 4B6 Financial Standing: The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company nu…
  • Technical & professional ability

    Part 4C: Quality Control

    Tenderers will be required to provide the following for Quality Control requirements:

    EITHER:

    Option A) If a Tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with

    BS EN ISO 9001 (or equivalent) a copy of the certificate may be requested.

    OR

    Option B) If a Tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.

    Guidance

    The policy should set out your organisation's responsibilities for quality management. Demonstrating that your organisation has and continues to implement a quality management policy that is authorised by the Chief Executive or equivalent and is periodically reviewed at a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

    Part 4D: Quality Assurance Schemes

    Tenderers will be required to provide the following for Quality Assurance/Health and Safety Requirements:

    EITHER:

    Option A) If a Tenderers organisation holds a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent), or if a Tenderers organisation have, within the last twelve months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, the…

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 Dec 2025, 16:31 GMT
Last source update
29 Jan 2026, 16:19 GMT
Award evaluation window
9 Jan 2026 – …
Authority reference
PROC-25-3158
FTS notice number
2026/S 000-008192
Classification (CPV)
Building services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-05f026 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Real Living Wage Tenderers will be asked to confirm if they pay all employees as a minimum the Real Living Wage as published by the Living Wage Foundation for statistical information gathering purposes only. Equality and Diversity Tenderers will be required to comply with the statutory obligations under the Equality Act 2010. Declaration of Non-Involvement in Serious Organised Crime Tenderers must complete and sign a Declaration of Non-Involvement in Serious Organised Crime for The buyer is using PCS-Tender to conduct this ITT exercise. (SC Ref:822114)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
3 Feb 2026, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
9 Jan 2026, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

9 Jan 2026 → 8 Jul 2026 · 4 dates
  1. Bids opened293 days ago
    9 Jan 2026, 12:00 GMT
  2. Notice published272 days ago
    29 Jan 2026, 16:19 GMT
  3. Submission deadline268 days ago
    3 Feb 2026, 12:00 GMT
  4. Bids must remain valid until112 days ago
    8 Jul 2026, 23:59 BST

Notice history

4 events · 5 releases on Find a Tender · since 7 Jan 2026
  1. Deadline moved to 16 Jan 2026, 12:00 GMT
    7 Jan 2026, 15:27 GMT
    +7 days · was 9 Jan 2026, 12:00 GMT
  2. Deadline moved to 23 Jan 2026, 12:00 GMT
    14 Jan 2026, 13:54 GMT
    +7 days · was 16 Jan 2026, 12:00 GMT
  3. Deadline moved to 3 Feb 2026, 12:00 GMT
    20 Jan 2026, 16:08 GMT
    +11 days · was 23 Jan 2026, 12:00 GMT
  4. Status changed to cancelled
    29 Jan 2026, 16:19 GMT
Published amendments (3 · 3 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.29 Jan 202616 Jan 2026+7 d
—DeadlineTime limit · IV.2.216 Jan 202623 Jan 2026+7 d
—DeadlineTime limit · IV.2.223 Jan 20263 Feb 2026+11 d

The Authority has taken the decision to extend the closing date of ITT: itt_61870 - PROC-25-3158 Specialist Building Surveys by one week until Friday 16 January 2026 at noon. This extension is to enable the Authority to include additional mandatory IT requirements within the tender.

The Authority has taken the decision to further extend the closing date of ITT: itt_61870 - PROC-25-3158 Specialist Building Surveys by one week until Friday 23 January 2026 at noon. It is anticipated that the additional mandatory IT requirements will be uploaded to the tender this week.

The Authority has taken the decision to further extend the closing date of ITT: itt_61870 - PROC-25-3158 Specialist Building Surveys until Tuesday 3 February 2026 at noon.

Routine re-releases (5)
  • 2026-01: 1 release · 7 Jan 2026
  • 2025-12: 1 release · 5 Dec 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

Scottish Police Authority

Contracting authorityCentral GovernmentBody governed by public lawGeneral public services 2 French Street, Dalmarnock, Glasgow, Scotland, G40 4EHContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body Glasgow

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.