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Published 2 May 2023, 16:29 BST

Official UK procurement notice

SPS-02097 Specialist Systems at SPS CCUs

Official notice

Authority: Scottish Prison Service

ServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM)
Awarded value£114,676published contract · exc. VAT
Submissions closed 26 Jun 2023awarded 28 Jul 2023
Awarded to Pointer Ltd

What is being bought

Published requirement description

A maintenance providers is required for several specialist systems installed at 2 SPS sites. In Dundee and Glasgow

CPV: Facilities management services

The lotProcurement structure

single lot · no lot value published
Lot #1The SPS has recently opened two Community Custodial Units (CCU) in 2022 and houses low…AwardedRenewal

The SPS has recently opened two Community Custodial Units (CCU) in 2022 and houses low supervision women and young people. The CCU in Glasgow is located in the Maryhill area and the centre's accommodation consists of four 'shared houses' with capacity for 24 individuals. The CCU in Dundee is located in the Hilltown area and the centre's accommodation consists of four 'shared houses' with capacity for 16 individuals.

A supplier is required for servicing, repair and maintenance of specialist systems including Fire Alarm System, Intruder Alarm System, Access Control System, Door Intercom System CCTV System, Cell Call System, Induction Loop System and Security Management System (Advancis)

The planned contract duration is 3 years with an optional extension period of up to 3 years.

Delivery: Scotland · Dundee and Glasgow
Extensions: up to 3 years extension periodVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • price: 40%
Published award criteria (2)
  • Technical: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 May 2023, 16:29 BST
Last source update
17 Aug 2023, 11:52 BST
Award evaluation window
26 Jun 2023 – …
Authority reference
02097
FTS notice number
2023/S 000-024152
Classification (CPV)
Facilities management services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-03c5c2 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Employers Liability 5 million pounds Public Liability 1 million pounds Number of financial years is 2 for accounts (SC Ref:742027)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
26 Jun 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
26 Jun 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

22 May 2023 → 17 Aug 2023 · 4 dates
  1. Next notice expected
    22 May 2023, 00:00 BST
  2. Submission deadline
    26 Jun 2023, 14:00 BST
  3. Bids opened
    26 Jun 2023, 14:00 BST
  4. Notice published
    17 Aug 2023, 11:52 BST

Notice history

4 events · 3 releases on Find a Tender · since 25 May 2023
  1. Status changed to active
    25 May 2023, 15:05 BST
  2. Procurement method changed
    25 May 2023, 15:05 BST
  3. Deadline published: 26 Jun 2023, 14:00 BST
    25 May 2023, 15:05 BST
  4. Status changed to complete
    17 Aug 2023, 11:52 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £114,6761 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 28 Jul 2023
Awarded toValueDateStatus
Pointer Ltd£114,676 †—Awarded

Contracts

  • Contract 024152-2023-SPS-02097-1 · Pointer Ltd

    Signed
    28 Jul 2023
    Value
    £114,676
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Scottish Prison Service

Contracting authorityNational or federal agency/officePublic order and safety One Lochside, 1 Lochside Avenue, Edinburgh, Scotland, EH12 9HWContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice
  • Pointer LtdAwarded supplier 65 North Wallace Street, Glasgow, Scotland, G4 0DT

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria