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Published 2 May 2023, 10:29 BST

Official UK procurement notice

STA22/23-075 IDOX Software · UK public procurement notice

Official notice

Authority: Lisburn & Castlereagh City Council (Local council)

ServicesNegotiated without publication of a contract notice
Sectors: IT Services & Software (72) Delivery: Northern Ireland (UKN0E)
Awarded value£175,546published contract · exc. VAT
Awarded 2 May 2023
Awarded to IDOX SOFTWARE LTD

What is being bought

Published requirement description

The Single Tender Action (STA) is for the on-going Licensing, Maintenance and support of the following, for a period of 3 years.

  1. Te-Build is the Building Control Units Management Information System utilised by LCCC to assist in the delivery of the statutory function.
  2. Council Direct is the front facing customer interface that allows customer to access online services such as making online Building Regulation and Property Certificate submission to Building Control.
  3. Te-Enviro is the Environmental Health Service Units primary Management Information System used to manage inspection data, service requests, provide data for statutory returns, etc. for the Service Unit.
  4. Te-Licence is the Environmental Health Service Unit's Software system for the management of data pertaining to Licensed premises throughout the City for entertainment licensing, Petroleum Licensing, Amusement permits, Street Trading, Marriage Licensing etc.
  5. Te-Dogs is the Environmental Health Service Unit's Software system for the management of data relating to all dogs licensed throughout the City and dog related requests.
  6. Online Customer Portal integrates with the Te-Dogs Software and facilitates online dog licence submission and payment through 'Council Direct'.

CPV: Software development services

The lotProcurement structure

single lot · no lot value published
Lot #1The Single Tender Action (STA) is for the on-going Licensing, Maintenance and support…

The Single Tender Action (STA) is for the on-going Licensing, Maintenance and support of the following:

  1. Te-Build is the Building Control Units Management Information System utilised by LCCC to assist in the delivery of the statutory function.
  2. Council Direct is the front facing customer interface that allows customer to access online services such as making online Building Regulation and Property Certificate submission to Building Control.
  3. Te-Enviro is the Environmental Health Service Units primary Management Information System used to manage inspection data, service requests, provide data for statutory returns, etc. for the Service Unit.
  4. Te-Licence is the Environmental Health Service Unit's Software system for the management of data pertaining to Licensed premises throughout the City for entertainment licensing, Petroleum Licensing, Amusement permits, Street Trading, Marriage Licensing etc.
  5. Te-Dogs is the Environmental Health Service Unit's Software system for the management of data relating to all dogs licensed throughout the City and dog related requests.
  6. Online Customer Portal integrates with the Te-Dogs Software and facilitates online dog licence submission and payment through 'Council Direct'. Additional information: Please be advised this requirement is for a period of 3 Years (36 Months)
Delivery: Northern Ireland

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published sub-criteria (1)
  • Cost: 100%
Published award criteria (1)
  • Cost: 100
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Negotiated without publication of a contract notice
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 May 2023, 10:29 BST
Last source update
2 May 2023, 10:29 BST
FTS notice number
2023/S 000-012455
Classification (CPV)
Software development services
Delivery area
Northern Ireland (UKN0E)
Official registry OCID
ocds-h6vhtk-03c579 Find a Tender
Why no open competition

The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Published justification

The reasons for progressing as a STA are due to the nature of the spend. This requirement is for a Licensing, Support and maintenance agreement for LCCC's existing IT systems used within Building Control and Environmental Health.

As noted, this qualifies as a compatible STA due to the below reasons:

  1. Where there is a 'compatibility issue' - for example, with office equipment, IT, or where a proposed business model or other recommendations made by a consultancy is to be implemented; (PCR 2015 Regulation 32 (5)(b)(i)(ii)(iii))
  2. Where there is genuinely only one provider who is capable of meeting the requirement or will be interested in doing so; (PCR 2015 Regulation 32 (2) General Grounds,(b) (i),(ii)(III))

Market research has indicated that the costs to change this system would be approx. £40,000 in addition to data migration, licensing, maintenance and support of the Software. Furthermore, due to IDOX creating a bespoke system for LCCC, no other supplier would be able to provide licensing, support and maintenance for the current system in place and there is genuinely only one supplier capable of meeting the requirement.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £175,5461 contract exc. VAT
Contracts signed 1latest 2 May 2023
Awarded toValueDateStatus
IDOX SOFTWARE LTD£175,546 †—Awarded

Contracts

  • Contract 012455-2023-1 · IDOX SOFTWARE LTD

    Signed
    2 May 2023
    Value
    £175,546
    Status
    active

Contracting authority & participating public bodies

Lisburn and Castlereagh City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Island Civic Centre Lagan Valley Island The Island, Lisburn, UK, BT27 4RLContact email

Dispute resolution & review bodies

  • NI OmbudsmanReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice
  • IDOX Software LtdAwarded supplier Hillsborough, Northern IrelandContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.