Official UK procurement notice
Student Accommodation, Conference/Event, Delivered Catering & Hotel Management System(s) & Associated Services
Authority: APUC Ltd (Public body)
What is being bought5 lots · detail below
Published requirement descriptionThe Authority is seeking Contractor(s) for a Student Accommodation, Conference/Event, Catering & Hotel Management System(s) and
Associated Services Framework Agreement. The Agreement will be open to the members of Advanced Procurement for Universities and
Colleges (APUC Limited) and other UK procurement consortia as listed below:
London Universities Purchasing Consortium and its members (LUPC)
North Western Universities Purchasing Consortium and its members (NWUPC)
North Eastern Universities Purchasing Consortium and its members (NEUPC)
Higher Education Purchasing Consortium Wales and its members HEPCW
Southern Universities Purchasing Consortium its members (SUPC)
- Recurrence: 48 months
CPV: IT services: consulting, software development, Internet and support · Software package and information systems · Software support services
How this framework works
From the published notice- Places
- up to 25 suppliers
Lots and requirements (5)Procurement structure
5 lots · no lot values published · same evaluation weights on every lotLot #1Student Accommodation Management SystemsRenewal
The scope of Lot 1 is the supply and delivery of Student Accommodation Management Systems for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions.
Potential Services include, but are not limited to: system implementation, migration support, support and maintenance, hosting, configuration and development if required by Institutions. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #2Conference / Event Management SystemsRenewal
The scope of Lot 2 is the delivery of Conference / Event Management Systems for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions.
Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting; configuration and development if required by Institutions. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #3Delivered Catering Management SystemsRenewal
The scope of Lot 3 is the delivery of Delivered Catering Management Systems for Universities and Colleges in Scotland and the wider UK,
as detailed in Appendix E - List of Institutions.
Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting; configuration and development if required by Institutions. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #4Hotel Management SystemsRenewal
The scope of Lot 4 is the supply and delivery of Hotel Management Systems for Universities and Colleges in Scotland and the wider UK,
as detailed in Appendix E - List of Institutions.
Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting; configuration and development if required by Institutions. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #5Multi-Functional SystemRenewal
The scope of Lot 5 is the supply and delivery of a Multi-Functional System which includes Student Management system, Conference/Event Management system, Delivered Catering system and Hotel Management System functionalities for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions.
Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting; configuration and development if required by Institutions. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 70%
- price: 30%
Published award criteria (2)
- Technical: 70
- Price: 30
- Condition of participationno text publishedMinimum: Tenderers must confirm they can provide the following supporting evidence prior to award: Employer's (Compulsory) Liability Insurance = 5 000 000 GBP Product Liability Insurance = 5 000 000 GBP Public Liability Insurance = 5 000 000 GBP Cyber insurance or equivalent To demonstrat…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Student Accommodation, Conference/Event, Delivered Catering & Hotel…” is a framework: the contest is a place on its panel, up to 25 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 48 months
- First published
- 7 Jul 2022, 16:10 BST
- Last source update
- 7 Jul 2022, 16:10 BST
- Award evaluation window
- 15 Aug 2022 – …
- Authority reference
ITS1051 AP- FTS notice number
2022/S 000-018663- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034f8fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Submission of Management Information
Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly basis to include spend by Institution under the Framework Agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website: ucsp.ac.uk ↗ using the template provided by the Authority. The supplied template is the only format permissible and should contain Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.
Publisher note: Form of Tender Tenderers must sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission. Sustain Supply Chain Code of Conduct In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives. Freedom of Information Please confirm that you will be in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information only and will not be scored. GDPR Contractor Assessment Form General Data Protection Regulations have been deemed relevant to this Framework Agreement. The Tenderer must sign complete and sign Appendix J - GDPR Contractor Assessment Form prior to award to be appointed to the Framework Agreement. SCM RP Section 1 Please complete Appendix K - SCM RP Section 1 in the Technical Questionnaire in PCS-Tender. Tenderers must complete the SCM RP Section 1. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms. Cyber Security Procurement Support Tool (CSPST) - Supplier Assurance Questionnaire (SAQ) or Cyber Implementation Plan (CIP) Tenderers must demonstrate the extent to which they meet the Authority's requirements in respect of Cyber Security for this Framework Agreement by completing the relevant Supplier Assurance Questionnaire (SAQ) using the Cyber Security Procurement Support Tool (CSPST). Tenderers shall confirm they will complete the SAQ in the Technical Questionnaire in PCS-Tender and upload Appendix L - Cyber Implementation Plan (CIP) if applicable.
How it was run
Official notice- Appointment period ends
- 15 Aug 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 15 Aug 2022, 13:00 BST
Timeline
7 Jul 2022 → 15 Aug 2022 · 3 dates- Notice published7 Jul 2022, 16:10 BST
- Admission / appointment period endsperiod end, not a bid countdown15 Aug 2022, 12:00 BST
- Bids opened15 Aug 2022, 13:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Court HouseReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.