Find a TenderAwarded

Published 11 Mar 2022, 11:59 GMT

Official UK procurement notice

Supply and Delivery of Horse Bedding

Official notice

Authority: Scottish Police Authority (Central government)

GoodsOpen procedureSME suitable

Sectors: Agricultural, farming, fishing, forestry and related products (03) Delivery: Scotland (UKM93)

Published estimate£165,000exc. VAT3.9% above published estimate

Submissions closed 14 Apr 2022awarded 10 Jun 2022

Awarded to James Gibb Animal Feeds Ltd

What is being bought

Published requirement description

The Scottish Police Authority intend to appoint a suitably experienced and competent Contractor to supply Horse Bedding for Police Scotland Mounted Unit.

Recurrence: Dec 2026

CPV: Animal products and related products

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedRenewal

Delivery: Scotland · East Ayrshire

Extensions: two options to extend up to 12 months eachVariant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 19%Price: 80%Environmental: 1%

Published sub-criteria (5)

Guaranteed Delivery: 14%
Emergency Delivery: 4%
FWF: 1%
price: 80%
Sustainability: 1%

Published award criteria (5)

Guaranteed Delivery: 14
Emergency Delivery: 4
FWF: 1
Sustainability: 1
Price: 80

Conditions of participation2

Economic & financial standing
It is a requirement of this Contract that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded
Contract, indicated below:
SPD Question 4B 5Insurances
Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers
may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy
numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.
Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to
provide a copy of their current Public Liability Insurance certificate.
Product Liability Insurance = 5 million GBP in respect of each claim and in the aggregate. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one
incident and annual aggregate caps and the excesses under the policies.
SPD Question 4B6 Financial Standing:
The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the
assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company number within the SPD to
allow the Author…
Technical & professional ability
Tenderers are required to provide 2 examples of supplying Horse Bedding to the public or private sectors in the last three years. The
examples provided must be relating to comparable tenders in value and type to the contract being procured.

What this means for your bid

Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · Dec 2026
First published: 11 Mar 2022, 11:59 GMT
Last source update: 15 Jun 2022, 10:30 BST
Award evaluation window: 14 Apr 2022 – …
Authority reference: PROC20-0815
FTS notice number: 2022/S 000-016377
Classification (CPV): Animal products and related products
Delivery area: Scotland (UKM93)
Official registry OCID: ocds-h6vhtk-0320bb Find a Tender

Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Assessment of Employment Status Tenderers may be asked to declare whether they intend to provide services through a Personal Service Company (PSC). From April 2017, the responsibility to pay employment taxes shifts from the PSC to public sector bodies and the Authority must be aware of any successful tenderer’s detailed employment status. For further information on determining employment status the Government has published guidance on this IR35 Legislation Living Wage Tenderers will be asked to confirm if they pay all employees as a minimum the Real Living Wage as published by the Living Wage Foundation for statistical information gathering purposes only. Equality and Diversity Tenderers will be required to comply with the statutory obligations under the Equality Act 2010. Declaration of Non-Involvement in Serious Organised Crime Tenderers must complete and sign a Declaration of Non-Involvement in Serious Organised Crime form. Subcontractor Detail Tenderers will be required to provide details of the subcontractors they intend to use in their supply chain. Tenderers are required to complete this section as part of the SPD. Data Protection Tenderers must be aware of their obligations under the Data Protection Act 2018 and the GDPR as set out in the Contract. (SC Ref:697052)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Submission deadline: 14 Apr 2022, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 14 Apr 2022, 12:30 BST

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

14 Apr 2022 → 15 Jun 2022 · 3 dates

Submission deadline
14 Apr 2022, 12:00 BST
Bids opened
14 Apr 2022, 12:30 BST
Notice published
15 Jun 2022, 10:30 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
15 Jun 2022, 10:30 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £171,5001 contract exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 10 Jun 2022

Awarded to	Value	Date	Status
James Gibb Animal Feeds LtdSME	£171,500 †	—	Awarded

Contracts

Contract 016377-2022-PROC20-815-1 · James Gibb Animal Feeds LtdSME
Signed
10 Jun 2022
Value
£171,500
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic · 2 from abroad	2	—	—

Contracting authority & participating public bodies

Scottish Police Authority

Contracting authorityCentral GovernmentBody governed by public lawPolice Authority for the Police Service of Scotland with functions referred to in Section 2 of the Police and Fire Reform(Scotland). 1 Pacific Quay, 2nd Floor, Glasgow, Scotland, G51 1DZContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Glasgow Sheriff Court and Justice of the Peace CourtReview body GlasgowContact phone

Bidders & participating suppliers

1 commercial party on the notice

James Gibb Animal Feeds LtdAwarded supplier Threepwood Farm, Sorn Road, Galston, Scotland, KA4 8NDContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.