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Published 11 Mar 2025, 14:02 GMT

Official UK procurement notice

Supply Newtown Christmas Lights

Official notice

Authority: Newtown and LLanllwchaiarn Town Council (Local council)

GoodsBelow threshold - open competitionBelow threshold
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31) Delivery: UK
Published estimate£27,500£33,000 inc. VAT
Submissions closed 28 Apr 2025
Contract term 5 moends 10 Oct 2025 · extension options published · starts 9 May 2025

What is being bought

Published requirement description

Newtown and Llanllwchaiarn Town Council are looking to replace their aging Christmas lights.

There are currently permanent wire supports for festoon lighting on High Street, Broad Street, Welsley Street, The Cross, Severn Street, St. Mary’s Close, Market Street, Parkers Lane, Short Bridge Street and both sides of Long Bridge.

Tenders must be submitted via email by 28 April 2025, no later than 12 noon

Tenders must be submitted to enquiries@newtown.org.uk titled NEWTOWN CHRISTMAS LIGHTS’ addressed to the Development Manager, Newtown &

Llanllwchaiarn Town Council, The Cross, Broad Street, Newtown, Powys, SY16 2BB.

You will receive an acknowledgement receipt for your tenders within 5 working days.

Should you have any queries, please contact:

Joanna Hughes (Development Manager)

Email

Joanna.hughes@newtown.org.uk

Phone 01686 639 176

CPV: Electrical equipment and apparatus · Lighting equipment and electric lamps

The lotProcurement structure

single lot · value published
Lot #1 5 moPublished value£27,500
Contract period: 9 May 2025 – 10 Oct 2025 (5 mo)Value: £27,500 exc. VAT · £33,000 inc. VAT
Delivery: UK
Extensions: To include purchase or lease of lights depending on costs.
31500000 Lighting equipment and electric lamps31600000 Electrical equipment and apparatus

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Environmental: 10%
Published sub-criteria (5)
  • Experience and Track Record: 20%
  • Quality and Creativity of Designs: 30%
  • Quantity: 10%
  • Cost effectiveness: 30%
  • Sustainability and Energy Efficiency: 10%
Published award criteria (5)
  • Cost effectiveness: Cost-effectiveness (30%) – Providing the greatest value for taxpayers while maintaining affordability and quality.
  • Experience and Track Record: Evaluating proven success in similar projects, supported by references and portfolios
  • Quality and Creativity of Designs: Assessing the perceived quality, innovation, and evidence of adherence to manufacturing standards.
  • Quantity: Reviewing the total number of lights, motifs, and decorations offered within the fixed price.
  • Sustainability and Energy Efficiency: Prioritising energy-efficient solutions, eco-friendly materials, and waste minimisation.
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Mar 2025, 14:02 GMT
Last source update
11 Mar 2025, 14:02 GMT
FTS notice number
2025/S 000-008738
Latest notice
Tender notice (UK4)
Classification (CPV)
Electrical equipment and apparatusLighting equipment and electric lamps
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04eb8a Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
28 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

11 Mar 2025 → 9 May 2025 · 3 dates
  1. Tender notice published
    11 Mar 2025, 14:02 GMT
  2. Submission deadline
    28 Apr 2025, 12:00 BST
  3. Contract starts
    9 May 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    11 Mar 2025, 14:02 GMT
    UK4

Contracting authority & participating public bodies

Newtown and Llanllwchaiarn Town Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWRT-7435-CPTZ The Cross, Newtown, Wales, SY16 2BBContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsTender document for the supply of Newtown Christmas Lights
  • Technical specificationstenderTechnical specificationsAll Christmas lights comply with the British Standards Institution (BSI) guidelines, specifically BS EN 60598 for luminaires, to ensure safety and quality.

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender