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Published 23 Apr 2021, 14:45 BST

Official UK procurement notice

Supply of an Electronic Records Management System for Fertility Patients

Official notice

Authority: NHS Grampian (NHS & healthcare)

GoodsOpen procedure
Sectors: Software Packages & ERP (48)IT Services & Software (72)Business Services & Consultancy (79) Delivery: Scotland (UKM50)
Budget not disclosedValue not published
Submissions closed 25 May 2021

What is being bought

Published requirement description

NHS Grampian in collaboration with the University of Aberdeen is intending to purchase an Electronic Patient Record (EPR) System for the Aberdeen Centre for Reproductive Medicine (ACRM).

ACRM is seeking to deploy an electronic records management system for fertility patients with a specific and critical minimum functionality by 31st Dec 2021. This ‘out of the box’ solution must include the design, deployment, and user acceptance testing and data migration from legacy systems so that by 31st Dec 2021, the system can cater for live clinical records for patients.

For more detail please see the ‘Fertility Electronic Patient Record System’ Tender Specifications on our eTending System via this link www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗.

CPV: IT services: consulting, software development, Internet and support · Patient-administration system · Records management

The lotProcurement structure

single lot · no lot value published
Lot #1Renewal
Delivery: Scotland · Aberdeen Fertility Centre, Aberdeen Maternity Hospital, Foresterhill, Aberdeen AB25 2ZL
Extensions: There is an option to extend up to additional five years (+1+1+1+1+1). Thereby making the contract 10years if all the extensions are exercised.Variant bids: not allowed
48814200 Patient-administration system72000000 IT services: consulting, software development, Internet and support79996100 Records management

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Price: 10%
Published sub-criteria (2)
  • Quality/Technical: 90%
  • price: 10%
Published award criteria (2)
  • Quality/Technical: 90
  • Price: 10
Conditions of participation1
  • Suitability

    Please see Specification and ITT docs for more information

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Apr 2021, 14:45 BST
Last source update
23 Apr 2021, 14:45 BST
Award evaluation window
25 May 2021 – …
Authority reference
OC001-21
FTS notice number
2021/S 000-008760
Classification (CPV)
IT services: consulting, software development, Internet and supportPatient-administration systemRecords management
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-02a9a9 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

NHSS Conditions of Contract for the Provision of Services, Revised December 2018 would apply.

Publisher note: Please see our Specification and ITT Documents for more information via the link below. https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html Also, note that tender publication on PCS-Tender will be from the 26th of April. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18528. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:651665)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗

Submission deadline
25 May 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
25 May 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

23 Apr 2021 → 25 May 2021 · 3 dates
  1. Notice published
    23 Apr 2021, 14:45 BST
  2. Submission deadline
    25 May 2021, 12:00 BST
  3. Bids opened
    25 May 2021, 12:00 BST

Contracting authority & participating public bodies

NHS Grampian

Contracting authorityNHS & healthcareBody governed by public lawHealth Summerfield House, 2 Eday Road, Aberdeen, Scotland, AB15 6REContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Aberdeen Sheriff Court and Justice of Peace couretReview body AberdeenContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria