Official UK procurement notice
Supply of Milk and Dairy to the SPS
Authority: Scottish Prison Service·Consortium: 2 public authorities
What is being bought5 lots · detail below
Published requirement descriptionSupply of fresh milk (whole, semi-skimmed and skimmed), butter, cream, cheese and yoghurts to the SPS
CPV: Assorted dairy products · Butter · Cheddar cheese · Cheese products · Cream · Flavoured yoghurt · Full-cream milk · Grated cheese · Milk and cream · Pasteurised milk · Semi-skimmed milk · Skimmed milk · +1 more
Lots and requirements (5)Procurement structure
5 lots · no lot values published · evaluation weights differ by lotApplies to lots 2, 3, 4, 5.
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (Scotland) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
Lot #101813A Provision of Milk and Dairy Products (Multi-Site)AwardedRenewal
Supply of fresh milk and processed dairy products (cheese, yoghurt, butter and cream) to SPS sites across Scotland against an agreed week-day delivery cycle.
Lot #201813B Provision of Milk and Dairy Products (Multi-Site)CancelledRenewal
Lot #301813C Provision of Milk and Dairy Products (Multi-Site)CancelledRenewal
Lot #401813D Provision of Milk and Dairy Products to HMP &YOI Grampian and HMP InvernessCancelledRenewal
Lot #501813E Provision of Milk and Dairy Products to HMP DumfriesCancelledRenewal
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Jul 2021, 16:45 BST
- Last source update
- 1 Nov 2022, 08:58 GMT
- Award evaluation window
- 13 Aug 2021 – …
- Authority reference
01325A- FTS notice number
2022/S 000-030753- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c3a8Find a Tender
- Why no open competition
- Additional deliveries by the original supplier ordered under the strict conditions stated in the directive
- Published justification
SPS had tendered this requirement in the latter part of 2021 and received no viable bids beyond the incumbent supplier. Volatile market conditions and lack of availability of fresh milk in Scotland and the UK have subsequently led to potential suppliers not seeking new business.
- Performance terms
As stated in the procurement documents
Publisher note: Extension of current contract with Grahams the Family Dairy from 17 Nov 2022 to 31 May 2024 (SC Ref:711178)
How it was run
Official notice- Submission deadline
- 13 Aug 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 13 Aug 2021, 12:00 BST
Timeline
13 Aug 2021 → 1 Nov 2022 · 3 dates- Submission deadline13 Aug 2021, 12:00 BST
- Bids opened13 Aug 2021, 12:00 BST
- Notice published1 Nov 2022, 08:58 GMT
Notice history
4 events · 3 releases on Find a Tender · since 15 Mar 2022- Status changed to unsuccessful15 Mar 2022, 15:32 GMT
- Status changed to complete1 Nov 2022, 08:58 GMT
- Procurement method changed1 Nov 2022, 08:58 GMT
- Buyer details updated1 Nov 2022, 08:58 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · 01813A Provision of Milk and Dairy Products (Multi-Site)1 award | |||
| Grahams The Family Dairy Ltd | £1,600,000 † | — | Awarded |
5 further award records carry no date or value.
Contracts
Contract 030753-2022-01325A-1 · Grahams The Family Dairy Ltd
- Signed
- 21 Oct 2022
- Value
- £1,600,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 01813A Provision of Milk and Dairy Products (Multi-Site) | 1bids · 0 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Edinburgh Sherriff CourtReview body
- Scottish Court Service c/o Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Grahams The Family Dairy LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.