Find a TenderAwardedContract termination notice
Published 11 Jul 2025, 11:13 BST

Official UK procurement notice

​​Supply of One x 17-seater Minibus​

Official notice

Authority: City & County of Swansea (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£37,000£44,400 inc. VAT0.5% above published estimate
Submissions closed 21 Jul 2025awarded 28 Jul 2025
Awarded to Hawkstone Farley Ltd
Contract term 1 moends 1 Oct 2025 · starts 1 Sept 2025

What is being bought

Published requirement description

​​Supply of 17-seater minibus for Tirdeunaw School. Initial purchase with subsequent leasing via Treasury Management​

CPV: Minibuses

The lotProcurement structure

single lot · value published
Lot #1Awarded 1 moSMEPublished value£37,000
Contract period: 1 Sept 2025 – 1 Oct 2025 (1 mo)Value: £37,000 exc. VAT · £44,400 inc. VAT
Delivery: WalesEligibility: SME eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published sub-criteria (3)
  • Delivery: 15%
  • warranty: 5%
  • Price: 80%
Published award criteria (3)
  • Delivery
  • warranty
  • Price
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Jul 2025, 11:13 BST
Last source update
6 Aug 2026, 12:14 BST
Authority reference
CCS-25-111
FTS notice number
2025/S 000-039186
Latest notice
Contract termination notice (UK11)
Classification (CPV)
Minibuses
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-055d76 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
21 Jul 2025, 12:00 BST
Clarification deadline
17 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: etenderwales.bravosolution.co.uk ↗

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

  1. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  1. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

Timeline

11 Jul 2025 → 6 Aug 2026 · 5 dates
  1. Tender notice published
    11 Jul 2025, 11:13 BST
  2. Clarification questions by
    17 Jul 2025, 12:00 BST
  3. Submission deadline
    21 Jul 2025, 12:00 BST
  4. Contract starts
    1 Sept 2025, 00:00 BST
  5. Latest notice published83 days ago
    6 Aug 2026, 12:14 BST

Notice history

4 events · 3 releases on Find a Tender · since 11 Jul 2025
  1. Tender notice published
    11 Jul 2025, 11:13 BST
    UK4
  2. Contract details notice published
    13 Oct 2025, 17:00 BST
    UK7
  3. Status changed to complete
    13 Oct 2025, 17:00 BST
  4. Contract termination notice published
    6 Aug 2026, 12:14 BST
    UK11

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £37,1761 contract exc. VAT
Contracts signed 1latest 28 Jul 2025
Awarded toValueDateStatus
Hawkstone Farley Ltd£37,176 †—Awarded

Contracts

  • Contract for the Supply of 1 x 17 Seater Minibus · Hawkstone Farley Ltd

    Signed
    28 Jul 2025
    Value
    £37,176
    Period
    30 Jul 2025 – 30 Aug 2025
    Status
    terminated
    Final value
    £28,759
    Termination
    contractCompleted

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • HAWKSTONE FARLEY GROUP LTDAwarded supplierGB-PPON: PYZP-1567-HCZX Principality House, Brackla Industrial Estate, Bridgend, Wales, CF31 2BBContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract termination notice contractContract termination noticeUK11Contract termination notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender